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• Career Advice
• What to Say When Emailing a...

What to Say When Emailing a Resume (with Examples)

10 min read · Updated on June 12, 2024

Introduce yourself professionally when you email your resume

You've written the perfect resume and tailored it to the role you're aspiring to. What should you do next? A few years back, you'd have printed it off on some quality paper, addressed an envelope in your best handwriting, posted it off, and settled in to wait for a response. These days, though, it's more common to email your resume. It's faster, it's more professional, and it's easier to share a file than a printout.

But if you're going to email your resume, what should you say? Should you attach a cover letter? How much detail should you include? 

So many questions! 

But fear not, TopResume is here to help you decide what to say when emailing a resume, and we have answers to all these questions and more. Settle in as we guide you through it.

Should I email my resume?

Yes! It's absolutely fine to email your resume when you apply for a job. In fact, it's usually preferred to printed correspondence these days. Of course, the most important point is that you should follow the instructions on the job posting. If it requests a printed resume or a resume uploaded via an online portal, you should definitely apply in line with those instructions. However, if there are no specific instructions, an email application is advisable. Just make sure you're addressing it to the right person!

General rules for emailing your resume

Before we get into the specifics, let's refresh on some general guidelines for emailing your resume to a company. After all, first impressions count, so using proper email etiquette is important.

Use a professional email address. “ HotLips69@...” may have seemed cool and funny when you set up the account, but does it really convey that you're a credible professional? If necessary, set up a new email account to use for job applications – and remember to check it regularly for responses!

Add a clear subject line. Make the point of your email clear with a logical  subject line – you could include the job title of the vacancy you're applying for, for example, or refer to the fact that the email is a job application or resume.

Choose a professional greeting. Think “Dear [name],” or even just “[name],” rather than “Hiya” or “Greetings.” While email is less formal than a letter, you still need to keep the tone professional.

Be concise. Short,  snappy paragraphs are easier to read on a screen, and no one wants to trudge through pages of waffle to find the information they need. Respect the reader's time by keeping it simple.

Add a formal sign-off. A version of “thank you” and your name is sufficient – you may also want to add your professional title, a contact number, and a link to your portfolio if you have one.

Don't forget the attachments! Make sure that you've actually attached your resume (and your cover letter, if required). Ensure they have sensible file names, too: “Jay Miller – Resume” or “J Miller – Sales Executive Resume” is more professional and easier to retrieve than something like “JM 010224 v3” or simply “Resume.” Also, double-check the file type that you're sending – check out our article  Word vs PDF  if you're not sure.

What to say when emailing your resume – the detail

So now we've reviewed the basics of email etiquette, let's get down to business. You need to know what to say when emailing a resume. Well, the exact wording will vary depending on the situation, the role, and your personality, but you'll certainly need to include the following:

Why you're emailing

Your reader may have a ton of open vacancies and is likely to receive many resumes for each one. Make their life easier by clearly stating the role you're interested in applying for. If you have a reference number for the vacancy, you can include that too.

Your elevator pitch

Briefly explain who you are , what you do, and why you're the right person for the open role. This doesn't need to take up a lot of space or be very detailed – the key thing here is to be convincing enough for them to want to open your resume document to find out more. Include whatever information is most pertinent to the role – that could be your academic qualifications, your industry experience, awards and accolades, or particular skills. Refer to the job posting to find out what the company wants to see in a successful candidate and ensure the requirements are reflected in your email.

A call to action

Encourage the reader to open your resume, reach out with further questions, or schedule an interview. This one little line can show your enthusiasm for the role, emphasize your professionalism, and prompt your reader to take the next step in progressing your application.

What to say when emailing a resume – sample messages

Do you need a bit more inspiration to craft your message? Take a look at these sample emails and use them as a frame for your own resume email. Remember, the job advert is your cheat sheet when it comes to deciding what details to prioritize here.

What to say when cold emailing a resume

To: Katie French

From: Matthew Cole

Subject: Sales resume

I've long admired XYZ Inc. as a leading supplier of home tech solutions and have heard many positive reviews about your company as an employer. To that end, I am attaching my resume in the event that a sales vacancy may soon arise.

As you can see, I have enjoyed a successful 10-year career in technology sales and am a committed user and advocate of your products. This year, I am on track to exceed my sales target by 46%. I would bring an extensive network of industry contacts and a proven ability to motivate sales teams to surpass expectations.

If there are no suitable vacancies at the moment, please feel free to keep my resume on file for future reference. I look forward to hearing from you soon.

Matthew Cole

Sales Manager, Acme Products

What to say when emailing a resume in response to a job posting

Subject: Sales Executive vacancy (Ref: ABC123)

In response to your advertisement for a Sales Executive, I am attaching my resume. As you can see, I combine eight years of sales experience with a degree in Marketing and three awards for excellence in sales roles. 

The advertised role is particularly interesting to me, as it will allow me to leverage my expertise in technical sales, provide the opportunity for international growth, and establish trusted relationships with your clients to open new avenues for revenue and increased sales.

Please don't hesitate to reach out to me if you have any questions; I look forward to discussing my suitability further with you at an interview.Thank you for your consideration,

Sales Executive, Acme Products

What to say when emailing a resume to a recruiter

Subject: Healthcare Roles

Dear Katie,

I saw on JobBoard.com that you are recruiting for several healthcare roles, and would like to submit my resume for your consideration. I combine 10 years' experience as a Healthcare Assistant with numerous industry certifications and consistently receive positive patient feedback.

I look forward to hearing from you,

What to say when emailing a resume to follow up on a conversation

Subject: Finance Manager follow-up

Following our phone discussion earlier today, I would like to reiterate my interest in the Finance Manager position and attach my resume for your consideration.

As you can see, I am currently fulfilling the Finance Manager role at XYZ Company and am looking forward to developing my career within a global organization. I have a master's degree in Business Administration, as well as extensive experience in managing the finance function within a security business. I look forward to bringing my leadership skills to your team of finance experts.

Please reach out to me at 555-555-5555 when you have had a chance to review my attached resume.Regards,

Finance Manager, XYZ Company

What to say when emailing a resume following a referral

Subject: Events Manager vacancy

Dear Ms French,

Please find attached my resume. I have been referred to the Events Manager position by one of your colleagues, John Day, who I previously worked with at ABC Inc. Having delivered many successful events with John as my manager, I'm flattered that he has now asked me to apply for your open role. 

I've recently delivered a conference for 800 international delegates and a team building event for 5 national teams, both of which were very well received and were completed within challenging budgets. I am confident that I can bring a similar level of client satisfaction to DEF Inc. and look forward to discussing the position further with you.

Please don't hesitate to get in touch to schedule an interview at your convenience,

555-555-5555

Should you attach a cover letter when emailing a resume?

Now we've covered what to say when emailing a resume, it's time to consider the cover letter. As you can see, we recommend that the body of the email be kept short and concise. If you feel the need to include more detail, you can consider attaching a cover letter as well as a resume. There's no obligation to do this unless a letter is specifically requested as part of the application instructions, but it does give you the opportunity to expand on key points of interest.

Top tip: You may like to read our article on  how to write a cover letter to make sure you get this part of your application bang on!

How long does it take to hear back after emailing a resume?

Don't panic if you don't hear back immediately! While email is a speedy way to apply, recruiters and hiring managers receive many resumes for every open role and need time to sift through them, create shortlists, and schedule interviews. That said, certain recruiters have a reputation for ghosting unsuitable candidates, or your application may simply have been overlooked, so there's no harm in following up after a week or two if you haven't heard anything.  

What to write in a follow-up email

Subject: Communications Assistant vacancy (ref: 12345)

I emailed my resume to you last week in response to your advertisement for a Communications Assistant. I just wanted to check that you'd received it, and to reiterate that I remain very interested in the role.

If you didn't receive the resume or have further questions regarding my application, please do get in touch with me either via email or by phone at 555-555-5555.

Email with confidence

Now you know what to say when emailing your resume in any situation, you're ready to apply for your dream job! Use this checklist to make sure you've nailed it before you hit the send button:

Correct email address and personalized greeting

Appropriate subject line

Clarification of the role you're applying for

Elevator pitch

Call to action

Professional sign-off

Attachments attached

Final proofread

If you feel that your resume isn't quite ready to be unleashed upon the world, why not get an expert opinion? Our free resume review will explain which areas need further work before you submit your application.

Recommended reading:

How to Write the Perfect Goodbye Email to Co-Workers & Clients

The Networking Email That Works Every Time

How To Use AI To Prepare For A Job Interview

Related Articles:

Guide to Writing a Great Resume with No Work Experience

How To Write a Sick Leave Letter (with Template and Example)

Business Analyst Skills: Add to Improve Your Resume!

See how your resume stacks up.

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What To Write in an Email When Sending a Resume to an Employer? (+3 Email Templates)

• Klara Cervenanska , 
• Updated January 12, 2024 7 min read

Have you found a job posting that asks you to submit your resume via email? Or maybe you’ve decided to approach your dream company directly. If so, you’re probably asking yourself right now — what to write in an email when sending my resume so I will stand out?

Sometimes employers provide clear instructions on what the email format should include. If that’s the case, follow the employer’s directions closely. 

But if you can’t find any instructions, don’t worry — you can follow the best practices described in this article!

Additionally, there are also 3 email templates for what to write in an email when sending a resume to an employer that you can download and edit to your liking.

Table of Contents

Click on a section to skip

3 sample emails for sending your resume to recruiters:

How to email a resume: a few tips to keep in mind before sending the email.

• Write an effective subject line. It's the first thing they're going to see

Email body for sending a resume: Keep it crisp, yet formal

Attaching files — resume and cover letter, what should you do before sending your email, what to write in your resume email key takeaways.

Feel free to use any of these templates as your first draft.

#1 Template of an email to send with your resume

#2 template of an email to send with your resume, #3 template of an email to send with your resume.

Additionally, these 10 more job application email templates will give you the help you need at any stage of the hiring process.

Finally, if you already have a fantastic LinkedIn profile but no resume, there's no need to write your CV from scratch. You can  convert your LinkedIn profile into resume  in seconds.

Before you start writing, ask yourself this:   Who is the person you're writing to?

Try to find the hiring manager's contact details so you can address them by name. A slightly more personal approach can decrease the chance of your resume being forgotten or disposed of.

Remember that   your email address needs to be professional . Emails like julezizcoolz@yahoo may have been cool in 2005, but not anymore. Instead, create a professional email address that consists of your first and last name.

You should also consider when to email your resume. In general, you want your email to be among the first ones they receive that day. This means you should send it very early — ideally before 8am.

The same applies for days of week. The later in the week you send your email, the lower the probability that someone reviews it. This is why you should send it very early on a Monday morning.

Naturally, do not put off applying if it's a first come first serve kind of job application. 

Key takeaways:

• Look up the hiring manager's contact details;
• Your email address needs to be professional;
• Send it on a Monday, ideally well before 8am;

Write an effective subject line. It's the first thing they're going to see

Sure, the subject line is just a tiny part of the whole email. However, it's also the very first thing the recruiter is going to see. That's why you want the subject line of your resume email to be absolutely spot on.

First of all, check the job posting for instructions regarding the submission. There may be a preferred subject format the company uses. If that's the case, then you need to stick to it.

However, if there are no instructions, you should stick to the standard format for subject lines :

• Subject: ‘Job application’ – Job title, Job ID (if applicable) — Your Name
• Example: Job application – Office Manager, Job ID #1553 — Ian Lumberjack
• Example (with referral): Referral from John Wick: Job application – Graphic Designer, Job ID #1554  — Nina Hughes

If someone recommended you for the job, definitely make this clear in the subject line. You can add your title or qualification if you wish — but remember, keep the subject line succinct.

Start off with a formal greeting and address the hiring manager by name (preferably last name).

In the first short paragraph you should state who you are, why you are sending this email and what the email contains.

Continue the next paragraph with a short but effective introduction of your best and proudest achievements. Of course, only mention those achievements that are relevant for the job. Close this paragraph by saying what value you would bring to the company and which skills you will use to accomplish this.

In the closing paragraph you need to say that you're looking forward to hearing back from them and meeting in person. You may add a captivating call for action   but be careful not to sound rude or overly keen.

Yours faithfully (US English) or Yours sincerely  (British English).

And finally, a professional signature is a must! Remember to include your contact details.

[Your name]

[Your job title]

[Email address]

[Phone number]

[LinkedIn profile] -  optional 

Remember, you want to keep the body of the email short and succinct. Don't go in too much detail otherwise you might loose the hiring manager's attention. 

Keep in mind that you simply cannot elaborate on every accomplishment and every work experience due to limited space. The email needs to be informative and concise.

This should go without saying but, don't forget to attach your resume to the email! 

Consider whether it's relevant to also attach your cover letter . When you apply for a job in bigger companies you may actually benefit from sending your cover letter as well as your resume. Just remember not to repeat yourself too much in your email body and your cover letter.

Avoid naming the attachments generically or randomly. Names like fghjvh.pdf or resume2.pdf can make it hard for the hiring manager to find these documents later. Name your a ttachments in a way that makes them easy to find   — Name_Surname_Resume.pdf and Name_Surname_Cover_Letter.pdf

The best format for sending your resume and cover letter is .pdf or .doc. We suggest saving your documents as  PDFs , since it's a universally accepted file format, it's easy to open and will not distort the formatting of your documents.

If you’re considering sending a video resume, you should know  how to convert video to MP4 , as it’s the most common format supported across different browsers and devices.

Keep in mind that files should not be larger than 10MB. Otherwise  they might be considered suspicious.

Last but not least, before sending it out, get your resume analyzed to make sure it contains everything it should.

• Resume and cover letter need to be sent as attachments;
• Name your attachments in a way that makes them easy to find;
• Save documents in the PDF format;
• Files should not be larger than 10MB.

Before you send the email with your resume and cover letter, you should check it for any spelling or grammatical mistakes.

Having bad grammar is definitely not something you want to be remembered for. Ask a friend to proofread all your documents. It can make a big difference. 

Additionally, it may be a good idea to send yourself a test email to see whether the formatting and layout of the email is up to the expected standard.

Don't forget to test download and open your files. Check whether you've attached the right file(s).

Also, avoid using any colorful fonts, pictures or emoticons. 

We can check your resume for you.

Scan your resume for issues and see how it compares against other resumes in our database.

Sending your resume attached to a well-written email can be a very effective strategy. It can help you find a way around ATS algorithms that filter out unsuitable resumes before they can even get to an HR employee for evaluation.

So how do you write one?

• Before you start writing the email, make sure you know who to address. Knowing the hiring manager's name will make the email feel more personal and decrease the chance of it being forgotten.
• Your resume address should sound professional. Send your resume email early on a Monday morning for maximum effectiveness.
• We have provided you with email templates. No matter which one you choose, remember — keep the email short, informative and professional.
• Attach your resume and cover letter in the PDF format and name them in a way that makes them easy to find, for example  Name_Surname_Resume.pdf and Name_Surname_Cover_Letter.pdf
• After you have written the email and attached the documents, ask someone to proofread it for you to avoid any grammar errors and typos. Lastly, send yourself a test email to check the formatting and test download the files. 

After you send in your resume, cover letter and your job application, wait for a couple of days before sending a follow up email .

Christy's word of advice

For bigger companies, your application will probably be forwarded straight to the ATS, so just a short email referencing the attached cover letter/resume is fine. An exception is if you’ve been referred to them directly, in which case, keep it formal but mention the referee’s name. For smaller companies where your application is more likely to be manually reviewed, showing a bit of personality will help you to stand out.

Christy Morgan, Resident HR Expert

Concluding thought — even if you construct the perfect email to send with your resume, you still need to make sure you have an impressive resume and cover letter.  

We've got you covered. Check out these articles to help you create the perfect resume and cover letter:

• How to Write a Resume: The Only Resume Guide You’ll Need in 2024
• The Only Cover Letter Guide You’ll Need in 2024 (+Examples)

When emailing your resume to a hiring manager, start with a formal greeting using their last name. In the first paragraph, briefly introduce yourself and explain the purpose of your email. Next, highlight your most relevant and proud achievements, linking them to the value you can bring to the company and the skills you'll use to achieve this. Conclude by expressing your eagerness to hear back and the hope of meeting them in person. Sign off with "Yours faithfully" (US English) or "Yours sincerely" (British English), and include a professional signature with your contact details.

When sending your resume to a hiring manager via email, the subject should always include your name and purpose, e.g. Job application – Job title — Your Name .

In your email when sending a resume with a reference, briefly introduce yourself, mention the position you're applying for, and how you came to know about it. Specifically mention your reference's name and your relationship with them . Then continue by highlighting your most relevant and proud achievements, linking them to the value you can bring to the company. Conclude by expressing your eagerness to hear back and meeting them in person. Sign off.

Klara graduated from the University of St Andrews in Scotland. After having written resumes for many of her fellow students, she began writing full-time for Kickresume. Klara is our go-to person for all things related to student or 'no experience resumes'. At the same time, she has written some of the most popular resume advice articles on this blog. Her pieces were featured in multiple CNBC articles. When she's not writing, you'll probably find her chasing dogs or people-watching while sipping on a cup of coffee.

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How to Email a Resume to Your Employer With 7 Templates

• Last Updated June 26, 2024

It’s a competitive job market across every industry. Spending hours to create an impressive resume is only half the battle. The other half is ensuring it lands in the hands of your potential employer in the most effective and professional manner. 

Imagine spending countless hours perfecting your resume, only for it to be overlooked due to a poorly crafted email. Heartbreaking, isn’t it? The initial email acts as a first impression, and just like an in-person meeting, you only get one shot at it. 

Even more importantly, employers value communication skills. The way you structure your email, your choice of words, and your overall tone give the employer a sneak peek into how you communicate. So, how do you nail it?

In this article, we will teach you how to write an email for sending your resume and ensure your resume gets the attention it truly deserves. We’ve also included 7 email samples and templates pertaining to ways and scenarios for emailing your resume.

So, let’s get started. 

How to email a resume: What to include in your resume email and how to format it

Emailing a resume isn’t as straightforward as simply introducing yourself in an email , attaching a file, and hitting the ‘send’ button. You need to give it the same attention and ensure it is impeccable as you did with your resume. 

There’s a strategy involved to ensure your email isn’t just seen but also resonates with the hiring manager or recruiter . So, we will start by discussing the essentials of what you should include in your resume email and show you how to format it.

What to write in an email when sending a resume

Here is what you need to include in your email as you send the resume. 

1. Express interest with a statement about the target position

Begin by stating which position you’re applying for. This immediately tells the recruiter or hiring manager what to expect from the email and sets a clear context. And while you’re at it, don’t just tell, express interest. Show that you want the job and that you care. 

Example: “I am writing to express interest in the Marketing Manager position at XYZ Company…”

2. Write an elevator pitch

It is a short, 30-second snippet about yourself, your qualifications, and what makes you the right fit for the job. It’s your chance to grab their attention right from the start and establish a difference with the competition. Think of this as selling yourself to the recruiter , your sales pitch, if you will.

Example: “I have over five years of experience  in digital marketing, and having successfully increased online conversions by 30% at my last role, I am excited about bringing my innovative strategies to a forward-thinking company like XYZ.”

3. Highlight relevant experience with similar roles or relevant results of similar jobs

Draw parallels between your past experiences and the role you’re applying for. Describe how your past has prepared you to handle the job with excellence. This section makes it easier for the recruiter to visualize you in the role, and they can immediately tell whether you’re fit for it. 

Example: “In my previous role as an Assistant Marketing Manager at ABC Corp, I spearheaded several social media outreach campaigns that led to a 20% rise in social media engagement and 50% brand recall.”

4. Point out that you’ve attached your resume (and cover letter, if applicable)

This might seem obvious, but it’s a courteous reminder that directs the employer to look for the attached documents. It is the main reason you are reaching out to them, and you want to make sure they don’t miss it. 

Example: “I have attached my resume and a cover letter for your perusal.”

Here are a few things you need to keep in mind for this:

• File names to send resume: Rename your files to be clear and professional (e.g., “JohnDoe_Resume.pdf” or “JaneSmith_CoverLetter.docx”).
• File formats: PDF is often preferred because it preserves formatting. Ensure the employer has not specified a different format.
• Cover letter: If the job description asks for a cover letter, or if you believe it will enhance your application, attach one. Some candidates even choose to paste their cover letter into the body of the email.

5. Offer to answer any questions that the recruiter might have (about interview dates, for example)

The idea here is for you to show your openness and indicate that you’re available for any follow-up or clarification as you email your resume to an employer. 

Example: “Should you have any questions or require further details, please don’t hesitate to contact me. I am also flexible for an interview at a time that’s convenient for you.”

6. Add your contact details and other relevant or helpful information

While your resume will have your contact details, writing them in the email ensures they’re easily accessible. This could include your phone number, your professional email address, your LinkedIn profile, or even a personal website if relevant.

Example: “You can reach me directly at (555) 123-4567 or via LinkedIn at linkedin.com/in/yourname.”

7. Request information on the next steps

Show eagerness and interest in moving forward in the recruitment process. You can make this your call to action, and it’ll entice them to give you a response as you wait — paving the way for further communication. 

Example: “I would appreciate the opportunity to learn more about the selection process and any next steps that might be coming up.”

Resume email format

We’ve covered the information your email must contain to be effective. Now, you need to know how to structure it in an email. As you can tell, the email you send here needs to be professional and use a formal tone. So, the format needs to be that of a formal email with:

• A clear subject line
• An email body
• A professional email closing

1. Subject line: How to write the subject line of an email when sending a resume 

Your subject line is the first thing the recruiter sees. You are emailing them for a clear and simple reason. So make sure the subject line tells them what that reason is. It should be clear, to the point, and relevant to the job application. Here are some tips:

• Mention the job title.
• If there’s a job reference number, include it.
• Personalize it if you know the recruiter’s name.
• “Application for content writer position – [your full name]”
• “Job application (#12345): [your full name] for sales manager role”
• “Referral from [referrer’s name]: [your full name]’s application for project manager”

2. Email body: How to write the body of a resume email

Your email body is where you give a brief introduction about yourself and explain why you’re a good fit for the job. This is where all the resume email essentials we discussed earlier go. It’s a more concise version of your cover letter. Here is how you write it with perfection:

• Start with a professional email greeting . If you know the hiring manager’s name, use it. If not, “Dear Hiring Manager” is a safe bet.
• Briefly introduce yourself and express interest with a statement about the target position in the email opening line .
• Show you’re a fit and sell yourself with an elevator pitch.
• Highlight relevant experience with similar roles or relevant results of similar jobs
• Mention that you’ve attached your resume (and cover letter, if applicable)
• Show your openness by offering to answer any questions the recruiter might have (about interview dates, for example)
• Add your contact details and other relevant or helpful information
• Request for information on the next steps

3. Email closing: How to end an email sending a resume

The closing of your email should be professional and courteous. It’s also an opportunity to express gratitude and show enthusiasm for the next steps. Here are the components of an effective email closing when sending a resume:

• Gratitude-driven closing line
• Professional sign-off: Use professional sign-offs like “Sincerely”, “Best regards”, or “Kindly”.
• Professional signature: Create an email signature that encompasses your full name and ways to get in contact with you. 

7 email sample for sending your resume for a job

Let’s explore three types of emails you might send during the job application process, each serving a unique purpose.

1. Sample email for sending a resume

This is basically an initial email to a prospective employer, and it serves as your digital handshake, setting you up for all further interactions. This introductory outreach email must strike a balance between showcasing your qualifications and expressing genuine interest in the role. 

Research the company and the role you’re applying for. By understanding the organization’s overarching goals and needs and how you fit in, you can tailor your email content to resonate more effectively with the hiring manager. Here is a resume email sample you can use:

Subject line: Graphic designer application – [your full name]

Dear [hiring manager’s name], My name is [your full name]. I am writing to express interest in the Graphic Designer position at [company name] that was advertised on [job board/company website]. My [x years] of experience in design positions me as an ideal candidate for this role. In my previous job at [previous company], I was responsible for [brief elevator pitch of accomplishments, skills, or duties that align with the new role]. I invite you to review my attached resume for more detailed information on my background and skill set. If you have any questions about my application or would like to discuss the role further, please feel free to contact me. Thank you for considering my application. Could you kindly provide information on the next steps in the hiring process? Best regards, [your full name] [your signature]

2. Sample email for sending your resume for a position you’ve been referred to

Referral emails harness the power of professional relationships. When someone vouches for your skills, it adds a layer of trust to your application. When writing this email, make sure to acknowledge the referring individual early on, as this connection may impact the hiring manager’s decision. 

Display gratitude for the referral and ensure that your message underscores the synergies between your experience and the role’s requirements. Here is an email sample you can emulate:

Subject line: Referral from [referrer’s name]: sales executive position

Dear [hiring manager’s name], Greetings! I am reaching out to apply for the Sales Executive role at [company name], a position I learned of through a referral from [referrer’s name]. I have a proven track record of increasing sales by [x%] in my last role at [previous company]. My experiences make me an excellent fit for this opportunity, as illustrated further in my attached resume. I am open to any questions you might have and would be happy to discuss the role and my qualifications further.  Thank you for your time and consideration. What would be the next steps in the selection process? Sincerely, [your full name] [your signature]

3. Sample follow-up email after sending your resume

See this email as a gentle nudge, a reminder of your enthusiasm for the role. That means your email shouldn’t come across as impatient but rather as a testament to your eagerness. 

The email should reiterate key points from your initial email and highlight your continuous interest in the position. 

Also, understand that timing is crucial—too soon, and you might appear desperate; too late, and the opportunity might have passed. Here is an email sample for this:

Subject line: Follow-up: [your full name]’s application for data analyst position

Dear [hiring manager’s name], I wanted to follow up on my application for the Data Analyst position at [company name], which I submitted on [Date]. As previously mentioned, I have a deep interest in joining your team and contributing my analytical skills to your esteemed projects. I invite you to review my resume for additional details on my qualifications. If you have any further questions or require more information, please don’t hesitate to reach out.  Thank you again for your time and consideration. May I inquire about the next steps in the application process? Kind regards, [your full name] [your signature]

4. Sample email cover letter with attached resume

An email cover letter with an attached resume is a concise version of a traditional cover letter. When you’re sending your resume via email , the cover letter content can be inserted in the body of the email itself, serving as an introduction to the attached resume. 

It should capture your qualifications and enthusiasm for the job while prompting the recruiter to view the attached document. Here is a sample email template you can use for this:

Subject line: Marketing specialist application – [your full name]

Dear [hiring manager’s name], I am writing to apply for the Marketing Specialist position at [company name]. With over [x years] of experience in [specific skill], I believe I am a perfect fit for this role. My attached resume provides detailed insights into my achievements and skills. Thank you for considering my application. I look forward to the possibility of contributing to your team. Warm regards, [your full name] [your signature]

5. Sample email for sending your resume for internship applications

When sending an email for an internship application, what will make you succeed is your passion for the field, your eagerness to learn, and how the internship aligns with your educational journey. This initial outreach sets the tone for your potential internship experience.

Here is an email sample you can use to write this effectively: 

Subject line: Internship Application for [department/role]

Dear [hiring manager’s Name], I am [your full name]. I am reaching out to express my interest in the [specific internship role] at [company name]. I am a [your major] major at [your university], and I believe this internship will provide experience aligning with my academic pursuits. Please find my resume attached. Thank you for considering my application. I am enthusiastic about learning and contributing to your team. Best, [your full name] [your university email address]

6. Sample email for expressing gratitude after sending resume

An email expressing gratitude after sending a resume can be a courteous way to reinforce your interest in the position and appreciate the recruiter’s time. This email should be succinct, showing gratitude while subtly reminding them of your application.

Here is a sample you can use:

Subject line: [your full name]’s application for [job role]

Dear [hiring manager’s name], I wanted to extend my gratitude for considering my application for the [specific role] at [company name]. I genuinely appreciate the time you invest in the hiring process and remain enthusiastic about the opportunity to join your team. Warm regards, [your full name] [your phone number]

7. Sample email for asking someone to review your resume

When seeking feedback on your resume, approach the person politely, stating why you value their perspective. This email should convey respect for the individual’s time and expertise, making it more likely they’ll assist. Here is an email template for this:

Subject line: Resume review request

Hello [person’s name], I hope this finds you well. As I embark on my job search, I am hoping to refine my resume and would immensely value your expertise and feedback.  Given your experience in [specific field or role], your insights would be invaluable. If you have some time, would you mind reviewing my attached resume? Thank you so much for considering my request. I genuinely appreciate your time and guidance. Best wishes, [your full name] [your signature]

Key takeaways

• When it comes to emailing your resume, always consider the email the email body a concise version of a cover letter. Start with a professional greeting, introduce yourself briefly, express your interest in the position, highlight relevant experiences, and always mention any attached documents like your resume or cover letter.
• Ensure that your resume (and cover letter, if applicable per the job posting) is attached to the email. It’s recommended to send them as PDFs to preserve formatting. Also, name your files professionally, ideally using your name and the document type (e.g., “JohnDoe_Resume.pdf”).
• Your email address , tone, and content should all exude professionalism. It’s best to use an email address that incorporates your name rather than nicknames or unrelated phrases. Your tone should be respectful and formal, avoiding slang or overly casual expressions.
• Need help with email marketing and lead generation ? We are ready to help. Nerdy Joe can help you get stellar results from our sophisticated email marketing efforts. Talk with us today. 

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Emailing Your Resume: The Guide with Sample Emails for a Job

In today’s highly competitive job market, it has become increasingly important to carefully craft and strategically send your resume to prospective employers. One of the most common methods for submitting your resume is via email.

The purpose of this guide is to provide a comprehensive overview of how to effectively email your resume for job applications. From crafting the perfect subject line to attaching your resume correctly, this guide covers all of the necessary steps for submitting a successful job application via email.

Emailing your resume is an important step in the job application process as it is often the first point of contact with a potential employer. A well-crafted email can make all the difference in whether your resume is even considered for the position.

Furthermore, email is a convenient and fast way to submit your job application. It allows you to tailor your message to the specific company and job posting and can be done quickly and easily from anywhere.

This guide will provide you with the knowledge and tools to confidently email your resume for job applications and increase your chances of landing your dream job.

Preparing Your Resume for Emailing

Tailoring your resume to match job description.

When searching for a job, it is essential to tailor your resume according to the job description of the position you’re interested in. Before sending out your resume, make sure it matches the requirements listed in the job description.

The hiring manager will receive a lot of resumes, and you want yours to stand out. If your resume is showing that you’re a perfect fit for the job, it will attract the attention of the recruiter.

To match your resume with the job description, carefully read through the requirements and skills in the job description to highlight relevant skills and experiences. For example, if the potential job requires someone with project management skills, describe specific experience when managing a project.

Highlighting your qualifications and achievements relevant to the job will give you a greater chance at getting the job.

Formatting Your Resume for Email Attachment

Before attaching your resume via email, consider the formatting of your document. The aim is to make sure that the person receiving your email can quickly read your resume on their device.

Use a basic style and font to keep your resume clear and easy to read, enusre it is error-free and that it doesn’t have any weird formatting, as it can become distorted when transmitted through email.

keep the design professional and as clean as possible, to ensure that the recruiter can absorb your content quickly and keep their focus on your qualifications.

Saving Your Resume in Different Formats (PDF, Word, etc.)

After formatting your resume, make sure to save it in different formats. This enables you to provide the document in a format that suits the recruiter. Before saving the file, double-check the file name and ensure that it is labelled correctly with your name and job title.

In most cases, PDF and Word formats are the common formats, but it’s important to be aware of the specific format that the company requires to ensure your resume is properly received.

Tailoring your resume to match the job description, formatting it for email attachment, and saving it in different formats are essential techniques to get your resume into the right hands. With these tips, you’ll be one step closer to landing your dream job.

Preparing Your Email

When it comes to emailing your resume, the preparation of your email can be just as important as the content of your resume. Here are some tips on how to prepare your email effectively:

Subject Line

The subject line of your email can make or break your chances of getting noticed in the recruiter’s inbox. Make sure it’s concise and attention-grabbing. A good subject line should include your name, the position you’re applying for, and any relevant keywords. For example, “John Smith – Marketing Manager Application” would be a great subject line to use.

Recipient Information

Make sure you address your recipient appropriately. If you have the name of the recruiter, use it. If not, address the email to the relevant department, i.e. “To the Hiring Manager”. Also, ensure that the email addresses of both the recipient and yourself are accurate and professional-looking.

Message Format

When it comes to formatting the actual email, it’s important to keep things simple and professional. Use a standard font, such as Times New Roman or Arial, and stick to a 10 or 12 pt. size. Avoid using fancy colors or fonts, as they can distract from the actual message. Also, make sure your email is easy to read by breaking it up into short paragraphs and using bullet points where necessary.

Message Content

The content of your email should be brief, yet engaging. Start with a polite greeting and an opening sentence that sets the tone for the rest of the email. Introduce yourself, state the position you’re applying for, and briefly explain why you’re a good fit for the role. Use your research about the company to highlight any relevant skills or experiences you have that are particularly applicable to the position.

In addition, you should attach a copy of your resume to the email for the recruiter’s convenience. Be sure to mention in the email that you have attached your resume for their reference.

Finally, make sure to thank the recruiter for taking the time to consider your application and provide your contact information in case they need to follow up with you.

The preparation of your email is a crucial part of the job application process. A well-written message that is concise, engaging, and professional-looking, will definitely get you noticed in the recruiter’s inbox.

The Do’s and Don’ts of Emailing Your Resume

After learning how to properly format and tailor your resume for a job, it’s important to understand the do’s and don’ts of emailing your resume to a potential employer. Here are some tips that can help you make a good impression and increase your chances of getting called in for an interview:

Use a clear and professional email address.  Your email address should be straightforward and easy to read. Avoid using any personal or silly email addresses that may not portray you in a professional light.

Write a clear and concise subject line.  Your subject line should be brief and to the point, mentioning the position you’re applying for and your name. This can help your email stand out in the employer’s inbox and make their job easier when sorting through applications.

Personalize your email.  Address the recipient by name and mention in your opening statement the source of the job posting or any previous interactions you’ve had with the recipient or the company.

Attach your resume using an appropriate file name.  Name your resume file with something specific (like “JohnJohnson_Resume.pdf”), rather than something vague (like “Resume.pdf”). This makes it easier for the employer to find your application and also shows attention to detail.

Write a strong and concise email message.  Keep your email message clear and concise, highlighting your qualifications, experience, and enthusiasm for the role. Avoid any irrelevant information that may distract the employer from your main focus.

The Don’ts:

Send a generic or impersonal email.  Don’t rely on a template or send a generic email that doesn’t specifically address the employer or the job posting. This shows a lack of effort and interest in the role.

Send your resume as the body of an email.  Attach your resume as a separate file rather than pasting it into the body of an email. This can make it difficult for the employer to review and can also distort the formatting and layout of your resume.

Use slang or informal language.  Keep your email professional and avoid any slang, abbreviations, or informal language. This can make you come across as unprofessional and unprepared.

Forget to proofread your email.  Always proofread your email for any errors in grammar, spelling, or punctuation. A sloppy and careless email can leave a negative impression on the employer.

Send your email without a closing statement or action.  Always end your email with a professional closing statement, such as “Thank you for considering my application” or “I look forward to your reply.” This shows your interest and enthusiasm for the role and leaves a positive impression on the employer.

Writing a Cover Letter for an Email

When it comes to applying for a job via email, writing a cover letter is just as important as crafting a professional resume. A well-written cover letter explains your qualifications, work experience, and accomplishments, giving the hiring manager a good reason to look at your attached resume.

Purpose of a Cover Letter

The purpose of a cover letter is to introduce yourself and highlight why you are the best candidate for the job. It serves as an additional opportunity to sell yourself above and beyond the resume. Your cover letter should be concise and focus on the key points of your job history that match the job requirements.

The Importance of Customizing Your Cover Letter

Customizing your cover letter is critical to your success. Hiring managers don’t want to read a generic cover letter that could be sent to any job listing. The more personalized your cover letter is, the better. Do your research and tailor your letter by addressing key points in the job listing, such as the company’s values, work culture, and specific requirements for the job.

Writing Tips for a Cover Letter

When writing your cover letter for an email, keep the following tips in mind:

• Keep it concise and to the point. Your cover letter should be no longer than one page.
• Address the hiring manager by name. If you can’t find their name, use their job title.
• Explain why you’re interested in the position and what you can bring to the table.
• Highlight your achievements and how they relate to the company’s needs.
• Use keywords from the job listing in your cover letter to show your understanding of the specific job requirements.
• Proofread your cover letter to avoid any typos or grammatical errors.

By following these tips, you can write a compelling cover letter that will help you stand out from the crowd and increase your chances of landing your dream job.

Example of a Cover Letter for Your Resume

When submitting your resume to a potential employer, a well-written cover letter can make all the difference. Whether you are an entry-level candidate or an experienced professional, a cover letter is your opportunity to showcase your skills, qualifications, and enthusiasm for the job. Here are two sample cover letters to help you get started:

Sample Cover Letter for Entry-level Position

Dear [Hiring Manager’s Name],

I am excited to submit my resume for the [Position Name] opening at [Company Name]. As a recent graduate of [University Name] with a degree in [Field of Study], I am eager to begin my career in [Industry Name] and believe that [Company Name] would be the perfect place to do so.

During my time at [University Name], I gained valuable experience in [Specific Skill or Task], [Specific Skill or Task], and [Specific Skill or Task]. Additionally, I was involved in [Extracurricular Activity or Volunteer Work] which helped me develop my [Soft Skill or Trait].

I am confident that my skills and qualifications, combined with my passion for [Industry Name], make me an excellent candidate for the [Position Name] role. Thank you for considering my application. I look forward to hearing from you.

[Your Name]

Sample Cover Letter for Experienced Professionals

I am writing to apply for the [Position Name] opening at [Company Name]. With [Number of Years] years of experience in [Industry Name], I am confident in my ability to excel in this role and contribute to the success of [Company Name].

Throughout my career, I have developed a strong background in [Specific Skill or Task], [Specific Skill or Task], and [Specific Skill or Task]. My experience working at [Previous Company Name] and [Previous Company Name] has helped me develop strong communication, leadership, and problem-solving skills, which I believe would be valuable assets to your team.

In addition to my skills and experience, I am also highly motivated and passionate about [Industry Name]. I am excited about the opportunity to join [Company Name] and contribute to the company’s continued success.

Thank you for considering my application. I look forward to discussing my qualifications further.

A well-written cover letter can be an effective tool in landing your dream job. Use these sample cover letters as a guide to craft your own compelling letter that highlights your skills, experience, and enthusiasm for the position. Good luck!

Sample Emails for Job Application

When it comes to job applications, sending the right email can make all the difference. Here are two sample emails that you can use as a guide when reaching out to prospective employers.

Email Example for Job Application

Subject: Application for [Job Title] Position

Dear Hiring Manager,

I am writing to express my interest in the [Job Title] position at [Company Name]. With my [Number] years of experience in [Industry], I am confident that I would be a valuable addition to your team.

In my previous role at [Previous Company], I was responsible for [Brief Description of Responsibilities]. I also have experience in [Related Skills or Qualifications], which make me a strong candidate for this position.

Please find attached my resume and cover letter for your consideration. If you require any further information, please do not hesitate to contact me.

Thank you for considering my application.

Sincerely, [Your Name]

Follow up Email Example

Subject: Following Up on [Job Title] Application

I hope this email finds you well. I wanted to follow up on the [Job Title] position that I applied for at [Company Name].

I am still very interested in the position and wanted to reiterate my qualifications and experience in [Industry or relevant field]. I am enthusiastic about the opportunity to join [Company Name] and believe I could make a significant contribution to your team.

I understand that you are likely receiving many applications, and I appreciate any consideration given to my application. If there is any further information I can provide to assist in the decision-making process, please let me know.

Thank you for your time and consideration.

Remember that following up can often be the key to landing a job. If a few days or a week have passed since your initial application, don’t hesitate to reach out and remind the employer of your interest in the position. Always be polite and professional, and avoid crossing the line into pushiness or impatience.

Using these sample emails as a guide, you can craft effective emails that showcase your qualifications and enthusiasm for the position. Good luck with your job search!

How to Follow Up After Sending Your Resume?

As crucial as it is to submit an impressive resume for a job position, following up on its status is just as important. Many job seekers often overlook this aspect, assuming that the company will get back to them if they are shortlisted. However, following up after sending your resume increases your chances of standing out among other applicants and getting hired.

Importance of Follow-up

Following up after sending your resume shows your enthusiasm for the position and the company. It also demonstrates that you are proactive, have attention to detail, and are genuinely interested in the job. Moreover, it helps you create a positive impression and relationship with your potential employer.

Timing Your Follow-up Emails

The timing of your follow-up emails can make or break your chances for a job. It’s critical to find the right balance between not appearing pushy and not missing out on an opportunity. Generally, it’s a good idea to wait for a week or two before following up on your application. However, if you were given a specific timeline by the company or have a personal connection with someone in the organization, consider customizing your follow-up tactics accordingly.

Moreover, it’s recommended to send follow-up emails during the middle of the week, mostly on Tuesday or Wednesday. Avoid sending them on weekends or Mondays when potential employers are busy catching up on pending work from the previous week.

Sample Follow-up Emails

Here are some sample follow-up emails you can use after sending your resume:

I hope this email finds you in good health and high spirits. I recently submitted my job application for the opening at [Company Name], and I wanted to follow up on its status.

I’m excited about the opportunity to contribute my skills and experience to [Company Name] and join the team. Please let me know if there’s any additional information I can provide or if you need more time to review my application.

Best regards,

I hope you’re doing well. I wanted to follow up on my job application for the [Position] role at [Company Name]. It’s been a week since I applied, and I’m enthusiastic about the chance to join the team at [Company Name].

Please let me know if there’s any additional information I can provide, or if you require further clarification to move forward with the process.

Following up after sending your resume can help you stand out among other applicants and increase your chances of getting hired. By timing your follow-up emails appropriately and using sample emails as a reference, you can impress potential employers and set yourself up for success in your job search.

Email Scams Targeting Job Seekers

As a job seeker, you need to be aware of email scams that could cause damage to your personal and financial well-being. Scammers are constantly coming up with new tactics to lure unsuspecting victims, and you need to be on the lookout for the red flags that indicate an email may be fraudulent.

Red Flags to Watch Out For

Unsolicited Emails: If you receive an email from a company or recruiter you’ve never heard of, be cautious. Legitimate companies usually do not send unsolicited emails to job seekers.

Suspicious Email Addresses: Scammers often use email addresses that look like real companies’ email addresses but contain slight variations or misspellings. Always verify that the email address is legitimate by checking the company’s website or contacting them directly.

Poor Grammar and Spelling: Many fraudulent emails contain poor grammar and spelling errors. Legitimate companies usually take the time to proofread their emails to ensure that they are professional and polished.

Request for Personal Information: If an email requests personal information like your social security number or bank account information, be suspicious. Legitimate companies do not request this information via email.

How to Avoid Email Scams

Use a Professional Email Address: Create a professional email address that includes your name. Avoid using email addresses with nicknames or inappropriate words.

Research before Responding: Before responding to an email, research the company and recruiter to verify their legitimacy. Check the company’s website, social media presence, and LinkedIn profiles to ensure that they are legitimate.

Verify Email Addresses: Always verify the email address by checking the sender’s name, domain, and suffix. Fraudulent emails often contain email addresses that look like the real thing but contain small variations or misspellings.

Never Pay for Job Opportunities: Legitimate companies do not require job seekers to pay for job opportunities, training, or certifications. If a recruiter requests payment, it’s likely a scam.

Trust Your Instincts: If an email seems too good to be true or makes you uncomfortable, trust your instincts and delete it. Never provide personal information or respond to an email that seems suspicious.

Email scams targeting job seekers are a real threat, but they can be easily avoided by staying vigilant and following these simple guidelines. Always remember that a legitimate employer or recruiter will not ask for personal information, require payment, or send emails from suspicious email addresses. With these tips, you can protect yourself from email scams and focus on finding the job of your dreams.

Email Etiquette

Email communication is an essential tool in today’s workplace, and knowing how to communicate professionally through email is crucial, especially when sending job applications. In this section, we will provide you with tips on professional email etiquette and common email etiquette mistakes to avoid.

Tips for Professional Email Etiquette

When sending a job application or any professional email, keep in mind the following tips to ensure you portray yourself as a professional and increase your chances of success:

1. Use a Professional Email Address

Your email address should sound professional, preferably your name or your name and surname. Do not use email addresses such as partygirl.

2. Use a Clear and Concise Subject Line

Make sure your subject line clearly indicates the purpose of your email. Use keywords that are relevant to the topic or job application, such as “Job Application: [Position Title]” or “Meeting Request: [Date and Time].”

3. Begin with a Polite Greeting

Start your email with a professional greeting, such as “Dear [Hiring Manager’s Name]” or “Hello [Recipient’s Name].” Avoid informal greetings like “Hey” or “Hiya.”

4. Use a Professional Tone and Language

Maintain a professional tone throughout your email. Use proper grammar, punctuation, and complete sentences. Avoid using slang, abbreviations, or excessive exclamation points, as they can come across as unprofessional.

5. Keep the Email Short and to the Point

Be concise in your email’s body and get straight to the point. Avoid lengthy paragraphs and unnecessary details. Use bullet points or numbered lists for clarity if necessary.

6. Use Proper Email Formatting

Ensure your email is well-formatted and easy to read. Use proper spacing between paragraphs, keep the font size legible, and use a professional font type like Arial, Calibri, or Times New Roman. Avoid using fancy fonts or colorful backgrounds that may distract the reader.

7. Double-Check for Errors

Before hitting the send button, proofread your email for any spelling or grammatical errors. Typos can create a negative impression, so take the time to review your email carefully.

8. Use a Professional Email Signature

Include a professional email signature at the end of your email. It should include your full name, contact information, and any relevant links, such as your LinkedIn profile or personal website. This adds a touch of professionalism and makes it easier for the recipient to contact you.

Common Email Etiquette Mistakes to Avoid

While following the above tips, it’s also important to be aware of common email etiquette mistakes to avoid:

1. Sending Emails with Typos or Grammatical Errors

Poorly written emails can give the impression of carelessness or lack of attention to detail. Always proofread your emails before sending them.

2. Using Informal Language or Abbreviations

Using informal language, slang, or abbreviations can make your email appear unprofessional. Stick to proper language and avoid shortcuts or acronyms.

3. Writing Lengthy and Rambling Emails

Keep your emails concise and focused. Long, rambling emails can be overwhelming and may not receive the attention they deserve. Stick to the main points and be respectful of the recipient’s time.

4. Not Responding in a Timely Manner

Promptly respond to emails, especially when it comes to job applications or professional inquiries. Delayed responses can give the impression of disinterest or lack of professionalism.

5. Forgetting to Attach Relevant Documents

If you mention attachments in your email, double-check that you have actually attached them before sending. Forgetting to attach important documents can be seen as careless or unprepared.

Remember, your email communication reflects your professionalism and attention to detail. By following these email etiquette tips and avoiding common mistakes, you can make a positive impression and enhance your chances of success in the professional world.

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6 Examples of How to Introduce Yourself In an Email

In This Guide:

Why would you send an introduction email?"?

Introduction email format

Self introduction email samples, email introduction writing tips, key takeaways.

Quick Answer: Learn how to send a great self introduction email to potential employers, clients, and colleagues. Effective introductions use captivating email subject lines, a formal greeting, and a concise and informative body. End the email with a call to action such as requesting a meeting or responding to your attached resume and cover letter. To ensure the emails are professional, avoid spelling and grammar errors and adopt the appropriate tone for the industry you are targeting.

By learning how to send an introductory email, you can put yourself on a solid footing with potential employers, coworkers, clients, and business partners. But the difficult thing about introducing yourself through email, as opposed to in person or over the phone, is that sometimes it's hard to convey context, feelings, and tone through words alone.

However, just like any other formal correspondence, a self introduction email follows a simple, easy-to-follow formula, which you can use and customize to your own needs. You can easily present yourself in a polite and professional way, and this can create a lasting connection with a potential employer. By following the tips in this article, you can easily leave a great first impression.

In this article, we will discuss:

• Why you should send an introductory email.
• 6 helpful email templates.
• Helpful tips to craft a professional introduction email.

If you are interested in learning ways to create a great first impression with employers, speak with a career counselor from Enhancv . Through the specialized counseling you'll receive, you'll gain the confidence to step out of your comfort zone and present yourself professionally.

Why would you send an introduction email?"?

Upload & check your resume.

Drop your resume here or choose a file . PDF & DOCX only. Max 2MB file size.

Although social media and instant messaging sites are popular for communicating ideas, the primary form of communication within businesses is email. Email introductions often involve a polite request, like inquiring about a potential job opening.

The key to sending an effective introductory email is to catch the attention of the sender. Most business professionals receive hundreds of emails each day, and your email can easily be missed if it doesn't capture the reader's interest. You can do this by crafting a captivating email subject line, creating a professional correspondence, and refining your email so it's brief and to the point.

Self introduction emails are simple because they follow a similar format to other formal correspondences. Below, you can find the main points of an introduction email:

• Subject line : In the subject line, your main goal is to hook the reader's attention, and you can do this by shedding a little bit of information on why your sending the email. For example, you may wish to include the job title of the potential position that you are applying for . Also, you could mention the name of a mutual contact that you or your reader know.
• Formal greeting : Your formal greeting is an opportunity to directly address the recipient of the email. Just like written professional letters, like cover letters, it's always best to avoid using a generic term, like "Dear Employer." Instead, try to find the name of the person you're addressing the email to.
• Body : The body paragraph of your introductory email is an opportunity for you to share ways you can benefit the person you're reaching out to. For example, if you're reaching out to a new client, and you wish to introduce them to your company, list some benefits of doing business with you and your business.
• Sign-off and Signature : Both a sign-off and a signature are needed to properly end a professional email. Your sign-off may be wishing the other person well. Your signature can just be your first and last name, job title, and you may even include your phone number.

How to introduce yourself in an email to an employer about an open position

Subject line: Re: Sales Manager Position

Hello Rachel Verte,

I hope this email finds you well and that you've had a wonderful week.

The reason I am reaching out to you is for the open sales manager position at XYZ manufacturing company. I have watched your success in cornering the market for high performance GPUs.

In my previous role, I was regional sales manager for Utex, a software company out in Salt Lake City, and under my leadership, we increased sales throughout 2021, even despite workplace slowdowns and supply chain issues.

I would love to apply for the position, and attached to this email you can find my resume and cover letter. Please don't hesitate to contact me if you have any questions, or if you need any more credentials.

Daniel Cormier

What works well in this example?

One thing that works really well about this email is that it is brief, but can also explain a good number of details on why the applicant is experienced for the role. They've also included their resume and cover letter in the email.

How to introduce yourself in an email to a client

Subject line: Meeting Request, Stanley Herbert, Your account manager

Hello Jacques Pillar,

It's great that I'm finally able to reach out to you. No doubt you received Kim Robinson's email mentioning that I would take over responsibilities as your account manager.

I'd love to set up a video call with you this next week to discuss a little more about the intricacies of your account, and come up with a plan for continued success.

Thank you for your time.

All the best,

Stanley Herbert

What works well in this example?"?

This introduction email is straight to the point, as the new account manager seeks to set up a time to speak with their client. The author of the email also shares that they have been briefed on some details about the account, but would like to speak directly to their client.

How to introduce yourself to a new team

Email subject line: Hi, I'm your new HR Manager, Jack Barnes

Hello team,

I wanted to introduce myself to you all before my first day on Monday. My name is Jack Barnes, and I've spent the last ten years in human resources, and I'll be joining your team as the new HR Manager. One quick thing about me: I was born and raised in California, and even attended UC Davis, and am excited to be back in the Golden State.

I'm really excited to learn about the initiatives that you have planned for this next year, as well as learning more about the company-wide intranet.

Have a wonderful day,

Jack Barnes

What works well in this email?"?

One of the things that works well in this email is that the author has added a personalized touch to it, as well as adopting a casual tone with their coworkers. He seems to be insightful about the work that they are doing, while being interested in learning more about the company.

How to introduce yourself to recruiter

Subject line: Experienced Business Consultant

Hello Robert Whitman,

My name is David Mead, and I've spent the last 10 years consulting with major tech organizations, giving them advice on how to best utilize the people and resources under their management. I've worked with several Fortune 500 companies, including major Silicon Valley tech companies.

I'm a huge proponent of holistic coworker care, providing incentives for employees to strive for success in the workplace.

I'd love to set up a time to speak with you, as I've seen that you had that unique gift to equip thought leaders and provide them with opportunities to reach greater heights of success. Please let me know if and when you'd be able to meet for a video call.

The author of this email takes the time to formally introduce themselves, and although he spends more time on his own skills and abilities, he also mentions that he has respect for the person who the emails addressed to. It almost functions as an introduction letter.

How to introduce yourself after a career fair

Subject line: Follow-up email to our discussion at DCF

Hello Ernest Hillbert,

I really enjoyed our conversation at the Denver Career Fair, and I just wanted to send a follow-up email to introduce myself. Thank you so much for sharing about ABC Company Robotics, and it's really refreshing to see all the innovative work that you've been doing. Currently, I'm completing a Master's degree in electrical engineering, and recently had a co-op at Arkham robotics.

Right now, I'm trying to figure out my next career move, and as a graduate student seeking to find a company where I can lay down roots and really make a name for myself in the industry.

If you have the time, I would love to meet up in person again to glean a bit of advice from an industry expert such as yourself.

Best wishes,

Ashley Davenport

What does this email do well?

One of the best things about this email is that it lays the groundwork for setting up a networking meeting. Although the author of the email and the email recipient of the email have already met in person, this email provides a distinct call to action where they can both meetup and discuss things in more detail.

How to introduce yourself through a mutual contact

Subject line: Dave Holby recommended I introduce myself

Hello Rebecca Cambridge,

We've never met, but I just want to introduce myself through digital channels because Dave Holby thought it would be great for us to connect. He shared with me all the humanitarian work that you're doing by feeding underprivileged children in the inner city, and I think that's really commendable.

I work as a journalist for ZAB news, have been there for the last 5 years, and we're always looking for human interest stories which share the good things that people are doing in our community.

If you're free, I would love to meet in person to hear a little bit more about your story.

Keep up the good work,

Daniel Frost

h4>What does this email do well

This email may seem like a simple introduction, but the email is concise and straight to the point, with a direct call to action to set up an upcoming event. The success of this email is predicated on a mutual connection between the sender of the email and the one receiving it. You may choose to send this type of email when mentioning a job referral from a mutual contact person.

1. Personalize your email greeting

It's always best to send a personalized email, rather than a generic "Dear Mr. or Mrs." You should try to find out as much as you can about the person who you're emailing, including more details about the company. You may glean some helpful information from a blog post or social media post.

2. Try to find a mutual connection

If you're able to, find a mutual connection that you have with the person you're emailing. Include the name of that mutual contact in the email subject line, and this can help to guarantee that your email will be read.

3. Use proper email etiquette

Depending on the company culture of the organization you're reaching out to, it's best to keep it professional throughout. This is especially true if you are reaching out to someone who works in a conservative industry, like a bank or public sector role. If you know the company is more informal and is in an informal industry, then you may feel free to write more informally. However, it's important to affect the right tone when speaking with someone that you do not know.

4. Make your subject lines as informative as you can

As mentioned above, the subject line is the key to getting your email read. Therefore, put the most important information in the email subject line, including the reason for the email. For example, if you are looking to apply for a role at their organization, put in the position's name. If you are sending introductory emails to new team members, mention that in the subject line.

5. Add a call to action

One of the most important things that you should do at the end of your email is leave a call to action, something that prompts the reader of the email to respond. It could be as simple as having them read over your CV or cover letter , or it could be setting up a time to meet up in person.

• Always double-check your email before you send it out, and use grammar and spell check software to make sure there are no errors.
• In a self-introduction email, keep it brief and to the point
• If possible, share that you have a mutual contact person.
• Keep the emails professional, especially if you are introducing yourself to somebody who you've never met before and who works in a formal industry.

If you're interested in learning more details about how to properly introduce yourself to a potential employer, speak with a career counselor from Enhancv . They can set you up with all the information that you need to excel in the business world.

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How to Email a Resume to an Employer

How to Send a Resume to an Employer

How to send an email cover letter, include an introduction in your email, review a sample email message, tips for emailing a resume, frequently asked questions (faqs).

Emily Roberts / The Balance

Do you need to email a resume to apply for a job? If so, you might find yourself confused about the best way to do it. Should you send your cover letter and resume as attachments or include them in the body of the email?

Most importantly, always follow the employer’s instructions on how to submit your job materials. The job posting should give you detailed information on how you are expected to apply. You may be asked to upload your resume online or to email it. 

Here are step-by-step instructions for emailing your resume to apply for a job, including creating and formatting plain text resumes and sending PDF files or Word documents as attachments.

Key Takeaways

• Always follow the employer’s instructions. They should indicate whether to paste your resume into the body of the email or send it as an attachment (and what file type to use in that case, e.g., a Word document or PDF).
• Choose the right file name. The best file names include your name and do not include version numbers, which might make it seem as if you’re not invested in this particular job.
• Proofread and test before sending. Make sure your email is professionally formatted and typo-free before you hit send.

If you’re asked to send your resume via email, you may be advised on what format you should use for it, what to include in the subject line of the email, and the deadline by which the employer needs to receive it.

For example, the employer may request that you upload or email your document(s) as a PDF file or a Microsoft Word document. When you email a resume or cover letter, you will typically be asked to add them to the message as attachments.

The first rule of thumb when emailing a resume is to do exactly what the job listing states. If the listing asks you to send your resume in a particular format or asks you to save your resume under a specific name, be sure to do so. 

Employers are less likely to consider job applications that do not follow submission instructions exactly.

Use a Clear Subject Line

The  subject line  is the first thing the employer will see when deciding whether or not to open your message. Make sure your subject line clearly states the purpose of the message so that the employer does not mistake it for spam or otherwise overlook it. The subject line should include the job title and your name and should be edited for spelling errors. Here are some examples:

• Customer Service Representative – Your Name
• Administrative Assistant Resume – Your Name
• Communications Director Position – Your Name

Keep It Simple

Whether you paste your resume into the body of the email message or send it as an attachment,  keep the font and style simple . Use an easy-to-read font and remove any fancy formatting. 

Don't use HTML, emoticons, colored fonts, or images. You don't know what email client the employer is using, so simple is best. Otherwise, the employer may not see a formatted message the same way you do.

Attachments vs. Pasting Plain Text

Keep in mind that some employers do not accept attachments. In such cases, paste your resume into your email message as plain text. However, when there are no instructions, the easiest way to send your resume is as an attachment. That will preserve your resume content and format. Your cover letter can also be  sent as an attachment or it can be written  in the body of the email message .

How to Create a Plain Text Resume

Here's how to paste a formatted resume to create a plain text version:

• Copy your resume into a plain text editor such as Notepad (which should be available as an app on your computer) or into a Word document or a Google Docs document. In Google Docs, right-click and select “Paste Without Formatting.” In Word, depending on your version, select “Paste Options: Keep Text Only” or “Paste Special: Unformatted Text.” 
• Align the text to the left.
• Replace bullets with dashes or asterisks. 
• Use capital letters for section titles, for example, Work Experience, Education, etc.
• Add spacing between sections so your resume is easy to read.

Choose a Resume File Format

If you're uploading your resume online or sending it as an email attachment, be sure to read the job listing carefully for any directions on what format the employer would prefer for your resume. If there are no directions, submit the resume as either a Microsoft Word document (.doc or .docx) or as a PDF file. These are the formats most commonly preferred by employers.  

If you have saved your  resume in Google Docs  or with word processing software other than Microsoft Word, convert it to the desired format. You should be able to click “File” and then "Download" and save it as a Word document or PDF.

Depending on your word processing software, you may be able to save your document as a PDF by selecting the “File” menu and then the submenu “Save As” (or “Save a Copy”) and then selecting "PDF" as the desired file format. If not, there are free programs you can use to convert a file to a PDF.

Name Your Attachment

If you attach your resume to your email, remember that your employer can see the title of your document. Include your name in the title so that the employer will know, at a glance, who you are. For example, you could name your resume “Firstname_Lastname_Resume.”

Don’t use a generic title such as “Resume” or, even worse, “Resume 1” or “Resume 2.” This might make the employer think you don’t care enough about the job to  tailor your materials  specifically to the position. It also doesn’t help the employer remember who you are.

Include Your Signature

At the bottom of the email message, include an email signature with your contact information so it's easy for the hiring manager to get in touch with you. In your signature, include your name, email address, phone number, and the URL of your LinkedIn profile, if you have one.

Sample Email Signature

Kyle McMahon kmcmahon@email.com 615-432-1111 linkedin.com/in/kylemcmahon

When applying for a job via email, you may be asked to send your cover letter in the body of your email message. If so, you can write your letter directly into the email or copy and paste an existing letter.

If the job posting doesn't specify how to send it, you can also choose to include your cover letter as an attachment. If you do so, use the same format you used for your resume (for example, if your resume is a PDF, your cover letter should be too). Also, use the same naming convention as you did for your resume, e.g., janedoecoverletter.doc.

Be sure to read the directions on the job application carefully: sometimes companies want all your materials sent as one PDF or Word document, and other times they want each document as a separate attachment.

If you do send both your resume and letter as attachments, include a brief introduction in your email message. In it, mention the job you are applying for, and note that your resume and cover letter (and any other requested materials) are attached.

Here's an example of an email message sent to apply for a job. It mentions that the candidate's resume and cover letter are attached.

Subject:  Customer Service Manager Position - Your Name

Dear Hiring Manager,

I am very interested in applying for the Customer Service Manager position that is listed on Monster.com.

I've attached my resume and cover letter. If there's any additional information you need, please let me know.

Thank you very much for your consideration.

FirstName LastName Email Phone LinkedIn

Before you send your resume to an employer, be sure the final version is perfect.

Carefully Edit and Proofread Your Documents

Make sure you use spellcheck and check your grammar and capitalization. Employers expect the same level of professionalism in emails as they do in paper correspondence. Be sure to proofread your subject line, the body of your email, and any attachments.

Many email programs have built-in spellcheckers you can use. Alternatively, write your message using a word processing program, spell- and grammar-check it, and paste it into the email. 

There are free online proofreading programs, such as Grammarly, that you can use to check your documents.

No matter how you write it, be sure not to rely solely on spellcheckers, which can miss many grammar and spelling mistakes. Reread your message yourself and consider having a friend look at it as well.

Use a Professional Email Address

Make sure to use a professional email address that includes your first and last name or at least part of your name. If you don’t have one yet, create a new professional email address, if possible.

Send a Test Email Message

Before you click “Send,” be sure your application is good to go:

• Attach your resume to an email, then send the message to yourself to test that the formatting works. 
• Open the attachment so you are sure you attached the right file in the correct format and that it opens correctly. 
• If there are issues, update your materials and send another test message to yourself. Once everything looks good, send it to the employer.

Is it better to send a resume as a Word document or a PDF?

Most employers accept both Word documents and PDFs. In some cases, they will specify in the job posting which type of resume format they want to receive. A PDF preserves your original formatting, so it will be viewed the same way on all computers. A Word document can be easily read by many different programs. Some surveys report that employers prefer Microsoft Word documents.  

What should be included in an email message when a resume is sent as an attachment?

When you send a resume as an attachment, there are two options for writing an email to accompany it. You can either write an introductory email message and send your resume and cover letter as attachments, or you can write your cover letter in the body of the email. If the job posting specifies how to send your application materials, follow those instructions.

CareerOneStop. “ Design for Easy Reading .”

ZipJob. “ Should You Send Your Resume as a PDF or Word Doc? "

Google Docs Editors Help. “ Create, View, or Download a File .”

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5 Email Introductions That Make the Right Impression (With Samples)

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Sending a cold email introducing yourself can be intimidating — especially if writing isn’t necessarily your thing. After all, you want the person on the receiving end of your email to actually read your email and respond to it, not just open it.

The first thing that needs to pop in your email (besides the subject line that compelled the recipient to open it) is your introduction. You’ll want to share enough about yourself without saying too much.

The 5 Steps to Introducing Yourself via Email

Here are the five steps to successfully introducing yourself via email:

1. State your name and credentials.

First things first, you have to say who you are — literally. Share your name and your credentials. This may be as simple as letting them know your name and title. Whatever your situation, say it in simple words.

2. Share why they should care about who you are.

Next, the person on the receiving end of your email is going to want to know why they should care about your message before they go on to read the rest of your email.  You will need to precisely explain why they should care about who you are. Is it because you are applying for a position on their team, and you believe you are the best candidate for the role? Is it because you’d like to connect with them over something, and you think they’re the right point of contact? Whatever the case, be sure to share your intentions for the email right up front when you introduce yourself.

3. Drop any references or mutual connections.

If you have any mutual connections, feel free to share them here! If someone you both know passed along this person’s contact information, you can share it (it’s typically polite to double check with the person who shared the information about name-dropping them, though!). The recipient of your email may feel more inclined to read on if they recognize a familiar name right at the start. Plus, sharing a mutual connection gives you both something in common to establish rapport.

4. Mention anything you may have in common.

If there’s anything else you both have in common, your introduction would be a great place to note it, too. For example, if you both attended the same college or if you both are a part of the same organization, share that information. It not only gives a bit more background on you, but it also creates even more common ground. And, where there’s common ground, there’s a connection — which means that the person reading your email may feel more compelled to get back to you!

5. Keep it short and sweet.

At the end of the day, no one has time to be reading novel-long emails. Make sure your introduction is short and sweet and get to what it is that’s prompted you to reach out in the first place. Your introduction shouldn’t be any longer than a line or two. Remember, your signature can share more specifics about you, too.

Email introduction examples

Here are a few examples of successful email introductions, for reference.

1. When applying for a job…

If you’re applying for a job, you’ll want to keep your email as professional as possible. For example, you might say:

“I’m a [job title] with 10 years of experience doing [role] in [industry]. I’m reaching out in regards to your opening for a [position]…”

2. When asking for an informational interview…

If you’re asking for someone’s time to discuss a company or an industry, you’ll want to make your introduction personable. For example, you might say:

“My name is AnnaMarie Houlis, and I’m a writer for Fairygodboss, a women’s career community. [Mutual connection] passed along your contact information and recommended that I reach out to you about your role in [industry] for [company]. It looks like you’ve done some amazing work with [award/initiative/etc.] under your belt. I’d love to pick your brain about it, as I’m looking to make the transition…”

3. When pitching a product/idea…

If you’re pitching a product or an idea to someone, you’ll want to be as specific as possible. For example, you might say:

“My name is Lindsay Shannon, and I’m the co-founder of [company]. We’ve recently launched our flagship product [name], which is, [description]. Given your work in the [relevant industry], I thought you might be interested to hear more about it…”

4. When inquiring about the possibility of working together…

If you’re inquiring about a possible work together, but there’s no specific job advertisement, you’ll want to be as convincing as possible. For example, you might say:

“My name is Jennifer Lee, and I’m a social media strategist. I noticed that your company has been working hard to build its social media presence, particularly on Instagram. I’ve been following your journey! I have eight years of experience growing client accounts, and I’d love to talk more about how I might be able to help you…”

5. When asking to reconnect…

Haven’t chatted in quite some time and want to reconnect? If you’re looking to touch base with an old acquaintance. or colleague, you might say:

“[Name], here! You may remember me from our time back at [former company] together. I worked in the [department name] department. I saw that you’re living in New York these days, and I’ve actually just moved here from Boston, myself. I’d love to catch up some time and reconnect…”

Email Introduction Subject Lines Matter, Too

Don’t forget that your subject line matters, too (if not more, since they won’t open your email at all if the subject line doesn’t sell them!). It’s even harder to write, too, since you only have one line to squeeze it all in there.

Email introduction subject line examples

Here are some examples of subject lines you can use to introduce yourself…

• Applying for a job:  AnnaMarie Houlis – Resume & Cover Letter
• Applying for a job:  AnnaMarie Houlis – Application – Editor Opening
• Applying for a job:  AnnaMarie Houlis – Editor Application
• Informational interview:  I’d love to pick your brain!
• Informational interview:  Are you available for a quick chat?
• Informational interview:  Touching Base – Referred by [Referral Name]
• Pitching a product:  Have you heard about [product] yet?
• Pitching a product:  Introducing [product/idea]!
• Inquiring about the possibility of working together:  I may be able to help [service]!
• Inquiring about the possibility of working together:  Touching base about your [company challenge].
• Asking to reconnect:  Would love to catch up! – [Name]
• Asking to reconnect:  It looks like we’re both in [location]!

By AnnaMarie Houlis for Fairygodboss

Fairygodboss

Fairygodboss is the largest career community for women, dedicated to helping them achieve their career goals. Fairygodboss is obsessed with improving the workplace for women with crowdsourced reviews, career advice, interview tips and job search strategies.

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5+ Sample Emails When Sending a Resume to an Employer [Mail Templates]

Are you applying for a job via Email?

If yes, then this guide will help you understand the fundamentals of sending a resume to an employer via email. 

In this digital age, sending your resume via email has become the norm. However, it's not just about attaching your CV and hitting 'send.' The email you craft to accompany your resume can be the game-changer that sets you apart from the crowd.

The answers to these questions will help you understand the professional approach of sending your resume via email:

• How to Email a resume in 2023?
• What should you avoid while sending a resume to employers?

Before sending your resume, we recommend proofreading it twice to remove unwanted errors. For instance you can also use the resume scoring facility of HyreSnap Online Resume Builder to check your resume’s compatibility with the opportunity.

We highly recommend sending your resume only after you are completely satisfied that you have a perfect resume. For now, let’s move ahead and check the guidelines that you must follow while sending your resume to employers via email:

How to Email a Resume in 2023?

Emailing a resume in 2023 follows many of the same principles as in previous years, but it's important to ensure your email and resume are well-formatted, professional, and tailored to the specific job application. Here's a step-by-step guide on how to email a resume effectively:

• Create a Professional Email Address: Use a professional and straightforward email address for sending your resume. If your current email address is unprofessional, consider creating a new one with your full name or initials.
• Craft a Clear and Concise Subject Line: Your email subject line should be clear and relevant. Include your name and the purpose of the email, such as "John Smith Resume for [Job Title]."
• Address the Recipient: Use a polite and appropriate salutation, such as "Dear [Hiring Manager's Name]" if you have that information. If not, you can use "Dear Hiring Manager" or a similar generic greeting.
• Write a Professional Email: Compose a well-written and professional email. Start with a brief introduction of yourself and the position you are applying for. Mention where you found the job listing.
• Attach Your Resume: Attach your resume as a PDF or Word document. Most employers prefer these formats. Make sure the file name is clear and includes your name, such as "JohnSmith_Resume.pdf."
• Cover Letter (Optional): If you are sending a cover letter, include it as a separate attachment. Mention in the email that the cover letter is attached.
• Signature: Include a professional email signature with your full name, phone number, and LinkedIn profile (if applicable).
• Proofread: Carefully proofread your email for spelling and grammar errors. Mistakes can create a negative impression.
• Send a Test Email: Before sending the email, send a test email to yourself or a friend to ensure everything appears as intended, including attachments.
• Follow Up: If you don't receive a response after a reasonable time, it's acceptable to send a polite follow-up email to express your continued interest.
• Respect Privacy: Ensure the recipient's privacy. Don't share personal or sensitive information in your email.
• Save the Sent Email: After sending the email, save a copy in your "Sent" folder for your records.
• Mobile Optimization: If you are sending the email from a mobile device, make sure the email and attachments are properly formatted.

Remember that every job application is unique, so customize your email and resume for each application. Tailor your email to express your interest in the specific position and company.

Things to Remember & Avoid While Writing an Email to Employers

When writing an email to employers for job applications or professional communication, there are certain things to remember and specific pitfalls to avoid. Here's a comprehensive guide on what to keep in mind and what to steer clear of:

Things to Remember:

• Professional Email Address: Use a professional email address that includes your name, such as " [email protected] ."
• Clear Subject Line: Craft a clear and specific subject line that conveys the purpose of your email.
• Polite Salutation: Use a polite and formal salutation, e.g., "Dear Mr. Smith" or "Hello [Hiring Manager's Name]."
• Professional Tone: Maintain a professional and courteous tone throughout your email. Avoid casual language and slang.
• Concise and Organized: Keep your email concise and well-structured. Use short paragraphs and bullet points for clarity.
• Personalization: Tailor your email for each employer and job application. Mention specific details about the company or job to show genuine interest.
• Grammar and Spelling: Proofread your email for grammar and spelling errors. Mistakes can create a negative impression.
• Attachments: Clearly state if you have attached documents, such as your resume or cover letter. Ensure they are properly named and formatted.
• Respect Their Time: Keep your email concise and to the point. Avoid lengthy emails and respect the employer's time.
• Highlight Your Value: In job application emails, briefly highlight your qualifications and why you're a strong fit for the position.
• Express Gratitude: Express appreciation for the employer's consideration, e.g., "Thank you for taking the time to review my application."
• Professional Signature: End your email with a professional signature that includes your full name, phone number, and LinkedIn profile (if applicable).
• Follow Application Instructions: Ensure you follow any specific application requirements or instructions provided in the job posting.
• Prompt Response: If the employer responds to your email, respond promptly, as it demonstrates your professionalism and interest.

Things to Avoid:

• Unprofessional Email Address: Avoid using unprofessional or inappropriate email addresses for job-related communication.
• Vague Subject Lines: Don't use vague or generic subject lines that don't indicate the purpose of your email.
• Casual Language: Avoid using overly casual or informal language in your email. Maintain professionalism.
• Lengthy Emails: Don't send overly long emails. Keep your email concise and to the point.
• Ignoring Instructions: If the job posting provides specific application instructions, do not ignore them.
• Ignoring Attachments: If the job posting requests specific documents, don't forget to attach them to your email.
• Neglecting Proofreading: Avoid sending emails with grammar and spelling errors. Always proofread your messages.
• Impersonal Communication: Don't send generic, one-size-fits-all emails. Personalize your messages for each application.
• Lack of Follow-Up: If the employer responds to your email, don't forget to follow up and continue the conversation.
• Inconsistent Tone: Maintain a consistent professional tone throughout the email. Avoid switching between formal and informal language.
• Ambiguity: Be clear and specific in your email's content. Avoid ambiguity or unclear language.

By remembering these best practices and avoiding common pitfalls, you can create professional and effective emails when communicating with employers, ultimately increasing your chances of success in your job search.

5+ Email Samples When Sending a Resume to an Employer

Here are five professional email samples that you can use as templates when sending your resume to potential employers for different purposes, such as job applications, follow-ups, and networking:

Job Application Email

You can refer to the below listed job application email sample while sending your resume for the first time to any employer via email:

Subject Line: Application for [Job Title] - [Your Name]

Email Content:

Dear [Hiring Manager's Name],

I hope this email finds you well. I am writing to express my strong interest in the [Job Title] position at [Company Name], as advertised on [Job Board/Company Website].

I have attached my resume and cover letter for your consideration. I believe my [mention a relevant skill or experience] makes me a strong candidate for this role.

Thank you for considering my application. I look forward to the opportunity to discuss how my qualifications align with the needs of your team.

[Your Full Name]

[Your Phone Number]

[LinkedIn Profile (Optional)]

Follow-Up Email After Application

You can use the below given email example to follow-up with your employer after some days of sending your resume via email:

Subject Line: Follow-Up on My Job Application

I hope this email finds you well. I recently applied for the [Job Title] position at [Company Name] and wanted to follow up on my application.

I am enthusiastic about the opportunity to join your team and believe that my qualifications align with the requirements of the role. If you need any additional information or would like to schedule an interview, please feel free to reach out.

Thank you for your time and consideration.

Networking and Introduction Email

You can refer to the following email sample to expand your professional network and make new connections in your service niche:

Subject Line: Introduction and Networking Opportunity

Dear [Recipient's Name],

I hope this email finds you well. I recently came across your profile on LinkedIn and was impressed by your experience and expertise in the [Industry/Field].

I am passionate about [mention your career interests or goals] and am always eager to connect with professionals in the field. I have attached my resume for your reference and would welcome the opportunity to connect and learn from your insights.

Thank you for your time, and I look forward to the possibility of networking with you.

Best regards,

Thank You Email After Interview

You can use this email sample to thank your employer after attending a personal interview session:

Subject Line: Thank You for the Interview - [Job Title] Position

Dear [Interviewer's Name],

I wanted to express my sincere gratitude for the opportunity to interview for the [Job Title] position at [Company Name]. I enjoyed our conversation and am even more excited about the possibility of joining your team.

I appreciate your time and consideration and look forward to the next steps in the process. Please feel free to reach out if you need any additional information from my end.

Thank you once again for the opportunity.

Response to a Networking Contact

You must refer to this email sample before responding to any connection request by any other professional in your service area:

Subject Line: Re: Our Recent Conversation

Dear [Contact's Name],

Thank you for reaching out and for our recent conversation. It was a pleasure to connect and learn more about your experiences in the [Industry/Field].

I have attached my resume for your reference. I would welcome the opportunity to explore potential collaboration or any insights you can share regarding [mention a relevant topic or interest].

Thank you once again for connecting, and I look forward to the possibility of future discussions.

These email samples can serve as templates that you can adapt and customize for your specific circumstances and job applications.

HyreSnap Online Resume Builder

These email guidelines and samples will help you interact with your respective employers effectively and professionally. However, we recommend checking your resume before sending it to the employer. For that, you can use HyreSnap Online Resume Builder that offers a resume scoring facility.

Apart from this, you can use this marvelous resume building to craft a technically strong resume for your next job search. Below are some highlighting offerings of this 21st century resume-making platform:

Key Takeaways

We have listed every important step to craft a professional email for interacting with employers and sending them resumes professionally in 2023. However, if you missed anything, please check the key takeaways mentioned below:

• Use a professional email address like [email protected]
• Write a catchy subject line to help the employer understand your motive
• Use easy-to-read English language for better readability
• Attach your updated resume to the email
• Proofread your email twice before sending it to your respective employer

Apart from this, if you have any confusion, please tell us your queries at [email protected] . Our experts will be more than happy to solve all your career issues and help you build a bright career in this highly competitive era.

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May 4, 2023

How to introduce yourself in an email with 14 samples and a template

Learn how to introduce yourself in an email as a new employee for a job, to clients, team, colleagues, or business partners with the help of our self-introduction email samples.

Lawrie Jones

Table of contents

Self-introduction email format

Imagine you've started a new job, and nobody knows who you are and what you do. An introduction email is an essential ice-breaker and a great way to kick off your time at a new company.

Introduction emails are essential if you're taking on a new account or working with a new contact at a business.

As well as saying hi, introduction emails are a way to clarify any details to avoid confusion or embarrassment. For example, you can share pronouns to ensure everyone understands who you are and how you want to be addressed.

Here are the essentials of the self-introduction email format ...

1. Self-introduction email subject line

The subject line for email introducing yourself is critical, as it's the first (and potentially only) thing your recipient will see.

Unless it's compelling, it'll be ignored. (Don't worry if you get no response, here's how to send a reminder email or a follow-up email .)

How do you create a great introduction email subject line? Here are a few examples:

• Introduction from <name>
• Hello from <name> at <organization>
• A quick hello
• Request to chat
• Interested in opportunities

Let's put this into practice and build an example:

2. Self-introduction email body

Your recipient has clicked the message and opened it. Start by delivering a personalized greeting with the person's name, if possible. Then get to the point and introduce yourself!

If someone has already made an intro between you and someone else, you don't necessarily need to give too many details here (and if you do, remove the CC ).

Here are some suitable opening email phrases include:

• Let me introduce myself
• First, let me introduce myself
• Please allow me to introduce myself
• I wanted to introduce myself
• I would like to introduce myself through email

We can build our example message out some more...

3. How to end an email introducing yourself

They know who you are and why you're emailing, so it's time to end. You can add contact details or another call to action (CTA). Always add a sign-off and include your signature.

Before signing off and sending your email introduction, proofread it and ensure you've included everything – including your critical contact details.

Here's the final instalment of our example to show you how it's done...

If you're struggling with formatting emails or writing professional emails, check out our other guides, including how to write professional emails .

15 email introduction examples

Constructing introduction emails should be easy if you follow the principles above.

When in doubt, you can use these professional self-introduction email examples. Remember that intro emails sent inside your company to colleagues can have some personality.

But, when communicating as a manager or externally with clients or customers, focus on being formal!

1. Self-introduction email to colleagues sample

This self-introduction email to colleagues is short and easy to understand. There's not much personality on show here, but the core of the message is there.

It's ideal to send it to an email list, for example. On the other hand, if you send this to individuals, take the time to personalize it a little (or a lot).

2. Introduce yourself to a new team email sample

The example above is a pretty anonymous email you could send to anyone. When introducing yourself to team members, it's a good idea to outline your skills and experiences.

You'll want to be positive and make a great first impression, as these are the people you'll be working with every day.

How do you do that? Check out this email to introduce yourself to a new team member example.

3. Self-introduction email sample on the first day of work

Ahh, that first day of work feeling where you don't know anyone, what you'll be doing, or even where you're sitting.

This intro email (you can also send it on Slack or another messaging tool you may use) is set-up to connect with colleagues as soon as you arrive. Don’t be a stranger!

4. Sample email to introduce yourself to someone you've never met

We all know that cold emailing can be intimidating. There's the fear of failure and rejection. But in our experience, most people are polite and cheerful (the ones worth working with, anyway!).

This sample demonstrates how to introduce yourself in an email to someone you've never met before.

5. Sample email introducing yourself as a new manager

As a manager, you're in charge of a team and need to lead from the front. You'll want to appear professional and focused but also want to show some personality and appear approachable. You're the boss, so build an email that suits your personality and style – but here are the basic building blocks.

6. How to introduce yourself in an email for a job

You must be careful when sending an email to introduce yourself for a job, as you need to hit the right tone. Be confident but not arrogant.

When planning out how to write an email introducing yourself for a job, think about what the other person is looking for. You can use the job advert for some strong ideas about what they're searching for.

Be formal, use a full name if possible, and always check it for grammar and spelling before sending, and don't forget to attach a resume . 

7. New employee self-introduction email sample

When joining a new company, it's common to send a first-time introduction email to your colleagues or your boss .

Your new employee self-introduction email may go to your department or directorate. Still, in some cases (for senior roles), it may include the entire organization. In this example, the self-introduction email is going out to a large group, so we're keeping it light on details. 

Here's a new employee self-introduction email sample that you can adapt and use on your first day at work. 

8. Self-introduction email to team

A self-introduction to a team is likely to include more specifics and details than a general email. These are the people you'll be working with daily, so it's worthwhile giving them more information. As part of your organizational induction, you'll likely meet with these people, so being as enthusiastic is encouraged.

9. Self-introduction email to client

If you're wondering how to introduce yourself in an email to clients, we're about to show you. When introducing yourself to a client, it's important to follow the established rules, express enthusiasm, and be optimistic for the future.  

We describe how to introduce yourself in an email to existing clients who have a relationship with your business and new ones you begin working with. In this self introduction email to client template, we're contacting someone to request a meeting.

10. Self-introduction email to new clients

A self-introduction email to new clients can establish a solid start to your relationship. When deciding how to introduce yourself in an email to a new client, we suggest being polite and keeping things short, giving them the initiative to continue the conversation.

11. Business email introducing yourself

A self-introduction email to business partners or potential contracts should focus on the detail and encourage them to contact you. In this example of how to introduce yourself in a business email, we provide a short and snappy intro without delving too far into the detail. 

12. Official introduction email sample

The ability to formally introduce yourself over email is necessary when writing to official figures, such as politicians or Government officials. Formally introducing yourself in an email is a more acceptable form of correspondence than a phone call and more immediate than sending a letter.

In this example of how to introduce yourself formally in an email, we provide a standard format and template for you to follow before you make your request .

13. Professional self-introduction email sample

Writing a professional introduction email is an essential skill for anyone who is employed. When deciding how to professionally introduce yourself in an email, we recommend following the rules and conventions of formal writing.

In this example of how to write a professional email to introduce yourself, we give you a pretty standard approach. 

14. Personal introduction email

In this personal introduction email, we strike a friendlier and more casual tone. Of course, it's entirely up to you whether you want to be this informal.

Still, in certain situations, it can be appropriate. For example, if a colleague or a friend has introduced you to someone already, just say thanks and keep it casual.

Here's one example of an informal personal introduction email.

Checklist for introducing yourself in an email:

By now, you should understand how to put together great introduction emails. If you need a reminder of the essentials, here's a checklist for introducing yourself in an email.

• Use a clear and concise subject line
• Start with a friendly greeting
• Introduce yourself and explain the purpose of your email
• Briefly describe your professional background and skills (optional)
• Mention any relevant qualifications or certifications (optional)
• End with a call-to-action or request for further communication (it's optional but definitely worth considering).
• Proofread and edit your email before sending

Self-introduction email template

The samples above are an essential primer, but you can use the template below as the basis for building your own introduction emails.

Work through the template from top to bottom and fill in the gaps. The customizable template can be cut, pasted, and adapted for almost an purpose.

Pssst. Here's a secret. You can use Flowrite to supercharge your self-introductions. Test it out here:

Flowrite is an AI writing tool that turns your instructions into ready-to-send emails and messages. If you're still struggling to find the right words for introducing yourself by email, Flowrite can help you get started and offer some inspiration.

The next time you need to write a self introduction email just keep our samples in mind or pick up Flowrite to introduce yourself with confidence.

Let me introduce the conclusion…

It's been a pleasure guiding you through the fundamentals of creating engaging introduction emails.

The important thing is to ensure you stick to the structure and include all the information required. There's no need to be creative.

Just cut straight to the point and say who you are and why you're messaging — it's the ideal introduction.

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Perfect Email Introduction: 11 Examples for Any Scenario

Aug 23, 2023 - By Camilla Mackeviciute & Anmol Ratan Sachdeva

Have you ever dreamed of writing the perfect introduction email? If you’re working actively, you will have had this dream forever. 

Writing a great introduction email is an art, and a single skill can open many gateways of opportunities when done well. An introduction email can be the first step toward building a solid professional relationship. 

This blog shares 11 examples of perfect email introductions based on proven communication etiquette and best practices. 

What is a Self-Introduction Email?

Before we share the templates, let’s look at what is a self-introduction email first. A self-introduction email is a great way to introduce yourself or a company to a stranger and make them feel valuable to you. These emails introduce a person, share their story, provide background, or ask/offer a favor. 

Self-introductions are sent to grab a chance to talk about a business relationship, extend a helping hand, or just let the other person know about you. These emails can warm up a cold prospect and build trust. 

Look at self-introduction emails as cold emails you send to someone to tell them about you. The goal is to get someone to engage with you and take the next step in starting a professional relationship. 

Formal Email Introduction Examples

When introducing yourself over email, sometimes you fall short of words despite many thoughts in your mind. Here are a few formal email templates based on known best practices to send to the client, prospect, colleague, or anyone to who you want to introduce yourself: 

Job Application Email Template 

One of the best ways to stand out from hundreds of applicants for a job role is to send out a formal introduction email to the recruiter (or a decision maker) at the company. Use the following template to reach out. Remember not to be too pushy in your email; don’t forget to attach your resume. 

Subject: Hey [First Name]! Can I work with you at [Company Name]? 

Hi [First Name],  [Your First Name] here. I have been following your journey at [Company Name/Product Name] on [Platform you Follow them] since [Period]. I got to say that you guys are doing a really great job at [Company Name].  I’ve worked in the industry for [number of years], through which I’ve worked with big names like [your client/project list].  I was working on a [project] and saw that you’re building something similar. I would like to work closely with you on the project and am attaching my resume and portfolio for consideration.  If you like my work, I’d be happy to hop on a call to formally pitch my candidature.  Looking forward.  Thank you.  — [Name] 

Use drag-and-drop email builder and responsive templates to create good-looking emails in minutes without writing a single line of code.

Open Position Inquiry

It’s common knowledge that most jobs are filled before being advertised on job portals. Sometimes, a position is open, but hiring managers and HRs don’t have the bandwidth to broadcast it publicly. 

Email a formal inquiry about an open position to explore the possibility of getting a job at your dream company. Here is an open position inquiry introduction email template: 

Subject: Hey [First Name], Are you looking for a pro [job title]? 

Hey [First Name] My Name is [First Name], and I am reaching out to inquire if your company has an open role for [job title].  I was looking at your [project/website/future roadmap] and felt you might be planning to hire a [job title] soon. I’ve worked with big names like [your client/project list] over the last [professional experience, in number of years]  I’d love to be interviewed and show you how I can be useful. I’d be happy to hop on a quick call to discuss the possibility. Till then, my portfolio is attached for your reference.  Thank you.  Sincerely,  [Your full Name and LinkedIn link] 

Information Request

Sometimes, you need to reach out to a peer, customer, or stranger seeking information they have access to. This situation commonly arises when trying to gather market research data. Use the following formal email template to seek information from anyone: 

Subject: Hey [First Name]! Need your feedback/input/help [Not Spam] 

Greetings!  My Name is [Name], and I work as a [position] at [company name]. This might sound like spam, but I am genuinely interested in some information that you may have.  If you have a few minutes and can share with me about [details of the information needed], I’d be highly obliged.  You can also click the link [survey/feedback link] to answer a few questions quickly, and I will have everything I need.  Please reply to this email if you’ve got any other ideas about how I can source the info I need.  Thank you in advance.  Regards [Your Name] 

Professional Introduction

A professional introduction email is sent to anyone you know (or want to know) professionally to introduce yourself. Professional emails are sent to prospective partners, peers, and potential customers, telling them about you, your products, services, or what you seek. 

For example, a personalized professional introduction is a great way to stand out from other candidates if you’re applying for a job. Here’s a template to professionally introduce yourself over email:  

Subject: [First Name] here seeking help regarding [reason for introduction] 

Hello [First Name] My name is [First Name], and I work as a [job position/title] at [Company Name].  I’ve been an active member of the [mutual community/network/event] and am eager to get in touch with you about [reason for introduction/conversation].  Let me know if you’re free sometime next week for a quick conversation.  Looking forward. Thanks. Sincerely, [Your Name]

Self-introduction Email Sample

A self-introduction is a great way to make a good first impression with a new contact. Such emails are useful in starting a conversation, building a rapport, and warming them up. It helps to let them know who you are, what you do, and why they should talk to you. Here’s a sample:  

Subject: Hey [First Name]. Keen on Knowing You Better. 

Dear [First Name], [First Name] here, and I am reaching out to introduce myself as I recently joined/met/discussed [recipient’s product/company name/mutual contact].  I have been working on some great projects and clients in the industry for [number of years] and have worked with some great brands like [your client/project list] We can meet up sometime to discuss the possibility of chasing our common goals/ambitions and do some great things together.  If you’re free this week, let me know.  Looking forward to hearing from you. Best, [Your Name]

Formal Email Pitch

An email pitch is a cold email sent directly to someone you don’t know. You’re trying to reach out, expecting a response on your proposal, asking for feedback on a project, or seeking a meeting with someone. Generally, such emails are sent by startup owners to investors seeking a meeting. Here’s an example: 

Subject: [Product Name] Says 👋 & Loves Your Approach on [Mutual Interest] 

Hey [First Name]!  [Your First Name] here, and I wanted to reach out to you regarding [project name] I have been working on for the last [number of months, in number of months].  I read about your take on [mutual industry interest] and feel that you’d like to see what we’ve been up to in this regard. I have attached a brief pitch document for you to check and see if this is worth your time.  We’ve already put a lot of effort into [project name], and your input/feedback/guidance will help us stay motivated to work towards our shared goal.  I’d be happy to hear from you and look forward to meeting you.  Best, [Your Name]

Networking Email

A networking email is sent to introduce yourself to someone you’d like to stay in touch with in the future. The most common use case of such an email is sending it to someone you want to connect to and engage with, in person or on a social media platform like LinkedIn or Facebook. Refer to a mutual connection to start a conversation and build rapport. Here’s an example of such an email:  

Subject Name: Love your Ideas. Keen to Connect on [Platform of Interest]! 

Hey [First Name], My name is [First Name], and I’ve been on LinkedIn for [number of years]. I felt like connecting with you as we both work in/as a [profession/industry]. Your insights about [common interest topic] attracted me to your profile and made me eager to learn more about your journey and products. I’d be happy to share my thoughts and possibly have a video chat about [topic/company/product] sometime soon.  Eager to connect.  Thank you. Regards, [Your Name]

Sales Introduction Email 

A sales introduction can be used when you’re looking to sell something to a buyer or prospect and want to reach out to warm up a lead. An effective sales email introduction can help you break into the door of a potential prospect. It’s a formal email seeking permission to start a dialogue with someone. 

Subject: Hey [First Name] 🙋 🏻You no longer need to struggle with [pain point] anymore! 

Dear [Name], Greetings! This is [Your Name] here, [Company name]. I work on some interesting ideas every month and was reading your blog post on [blog topic]. I’m pretty impressed by what you’ve shared and found out you’re facing some trouble with [pain point/issue].  We’re currently building [Product Name], which solves your exact problem without increasing workload or financial spending.  Would you like to learn more about [our product/service]? If so, I’d happily schedule a demo or discuss your needs and goals.  Please let me know if there’s anything else I can do for you. Best regards, [Your Name]

Company Introduction Email 

A company introduction is a formal email sent to a prospect introducing your company, value proposition, and/or yourself in the context of what you do. It’s a great opportunity to tell someone about your business and how you could be useful to them. It’s a chance to introduce yourself to a potential prospect and build a relationship. Here’s a basic template for an introductory company email: 

Subject Name: [Company Name] Can [Save You Time/Bring Down Cost/Achieve Efficiency]. Discover More Now. 

Hello [First Name], My Name is [First Name], and I work at [Your Company Name]. I saw that you continuously seek support and assistance in [industry].  I am reaching out to introduce you to [your company name]. We provide [service/product set] for [target audience] to help them [your prospect’s pain point or growth goal].  I’ve been following you on [Linkedin/LinkedIn] and was wondering if we could quickly schedule a call to discuss if you need [service set].  I am available for meeting anytime during the week.  Thank you. — [First Name]

New Employee Self-introduction

A self-introduction email is useful when you’ve joined a new company and want to share your work experience and greet your new colleagues. These emails are generally sent during the onboarding process and are crucial to make collaboration in the future easier. Here’s a template that to introduce yourself. 

Subject: [Your First Name] Here! Reaching Out to Say a Quick Hello! 

Dear [colleague’s Name], I hope you’re having a good day! My name is [Your Name], and I am one of the new hires at [Name of your company]. Previously, I worked with [previous company name], during which I’ve worked with [your client/project list].  At [Current Company Name], my job will be to [job responsibilities]. I will be reporting to [Reporting manager], and you can dial in at [extension number] for a quick response.  Looking forward to working with you in the future.  Thank you.  Regards — [Your Name]

Also read: 5 New Employee Announcement Email Template Examples

Newsletter Introduction Examples

Newsletters are one of the most effective ways to share the latest updates, engage your prospects, and keep subscribers hooked with the latest news about products and happenings in your company. A newsletter introduction email is sent to anyone you feel would be interested in signing up for your newsletter. Here’s a template: 

Subject Line: Fellow Writer & Admirer Reaching Out with a Request OR Loved Your Piece on [Topic]. Care to Listen to Me? 

Greetings! My name is [Your First Name], and I run a newsletter called [Name of Your Newsletter]. I came across your blog post on [website/article] and loved your take on [topic].  I thought I’d get in touch to let you know about my newsletter as I write in a similar niche.  We both are preaching/writing similar ideas, so I felt like reaching out. I regularly post hidden insights that you can use for your future blog articles in my monthly newsletter.  You can subscribe to my newsletter by signing up at [link to newsletter subscription page]. If you’ve got any questions, email me at [email address]. Once again, it was a delight to read your thoughts. I hope you sign up for my newsletter. 🤞 Best Regards [Your Name]

How To Write An Introduction Email? 

The templates shared above must’ve given you a fair idea about how to write an introduction email. If you’re unsure, here are a few writing tips to help you create the perfect email introduction for yourself. 

• Professional subject line. Keep your subject line short, straightforward, and clear. If possible, never miss a chance to personalize your subject lines; 
• Introducing yourself in an email. Introduction emails are all about introducing yourself. So, never miss out on sharing details about who you are, what you do, your industry, and other essential details about yourself. 
• Greeting. Start any introduction letter or email with an appropriate greeting or salutation. For example, you cannot call a stranger dear in your first email. Your recipient would appreciate receiving an email from a human (we always greet before we talk) who knows how to start a conversation well. 
• Use the recipient’s name. Personalize your introduction email using the recipient’s Name. Don’t refer to them as ‘prospect/manager/team member.’ Use the opportunity to personalize your email copy using their first Name. 
• Clarify your purpose for reaching out. Never keep your recipient wondering about the reason you reached out. Give a brief but specific explanation as to why you are emailing them upfront, and always be honest in your intentions. 
• Include a CTA: If you send an introduction email seeking a response, never forget to add a contextual CTA. For example, if you’re expecting a reply, remind them to reply to the email by adding a call to action. 
• Close the email with a polite request. Requesting the other person when you reach out for the first time is good. So, always give a professional closing to your email with a thank you and a polite request to help you out or reply to your email (or any other call to action).  
• Sign-Off. Always sign off your email with your real credentials, and never forget to add full information about your contact details, company, and other personal information. This will reflect that you’re genuine and eager to stay in touch and build a long-term relationship. 

Key Takeaways 

• Always write in a polite and confident tone when you’re introducing yourself via email; 
• Give special attention to your subject lines when sending an introductory email;
• Always remember the context and personalize the email when customizing a formal introduction email template;
• Never try to be spammy or pushy while sending someone an introduction email. 
• 20 Business Email Examples & Professional Templates
• Friendly Reminder Email Templates: 18 Samples You Should Try 
• 36 Thank You Email Templates for Any Situation
• 20 Recruiting Email Templates for Every Situation

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How to send networking emails with your resume (templates included).

• Introduction and Key Insights
• Email Template #1: Sending your resume by email
• Email Template #2: Emailing your resume to a recruiter
• Email Template #3: Applying to a job via email
• Email Template #4: Following up on an application over email + attaching your resume
• Email Template #5: Sending your resume via Linkedin
• Email Template #6: How to email your resume to an external recruiter
• Email Template #7: Emailing your resume if you were referred by a mutual contact

Email Subject Lines

• Additional email and LinkedIn templates
• Get more insights and strategies

Who enjoys sending cold emails? Right, obviously nobody does. But like a lot of stages in the job search process, they’re a necessary evil. Emailing out your resume doesn’t have to be a chore — especially with these handy tips and templates.

How to send your resume via email

Here’s how to craft the perfect email to go along with your resume:

• Find a direct email address for the person you’re trying to contact. Don’t just email a generic contact address for the company — chances are it will never be seen by the intended recipient.
• Address the recruiter or hiring manager by name.
• Use a clear and attention-grabbing subject line. Ideally, this should include your name, the position you’re applying for, and other important information (like a referral or standout qualification).
• Include 1-3 short paragraphs summarizing who you are, why you’re interested in the position, and your key skills and experience.
• End with a simple call to action.

Why send your resume via email?

These days, most job applications go directly through online portals like LinkedIn or Indeed. But these aren’t the be-all and end-all of job applications — there are times when it makes more sense to email your resume directly. Sending an inquiry letter Most job openings are never publicly advertised, which means it pays to be proactive. Emailing an inquiry letter to a recruiter is a great way of finding out about any open positions before they’re advertised and giving yourself a significant advantage. Following up with contacts Not all networking is cold emails. If you’ve connected with a recruiter or hiring manager at an event or on LinkedIn, it makes sense to follow that up by sending through your resume. Even if they don’t have any open positions that are a good fit, it establishes a relationship and keeps you on their radar for future openings. Establishing a relationship If you don’t currently have a relationship with the hiring manager, why not initiate one? Even if you’ve applied to a position online, it can be a good idea to follow that up by emailing the hiring manager directly. When there’s no online portal Online job applications are fairly standard these days, but not every company is on board. Some companies — especially smaller businesses — may not have advertised a position on one of the major job sites or have their own online application system. In that case, emailing your email directly to the hiring manager is the best way to apply.

How to write a networking email

Make it personal Always start with an introduction — this is a professional email, not a sales pitch. Do your research on the company or recruiter first so you can customize it. Your email is essentially a mini cover letter, so treat it like one. Send it to the right person It’s worth taking the time to find a direct email address for the recruiter or hiring manager you’re trying to contact. Don’t just email a generic contact address for the company — chances are it will never be seen by the intended recipient. Polish it up

• Email your resume as a PDF to preserve the formatting
• Use Score My Resume to make sure you’re sending out the best possible version of your resume
• Use a professional-looking email address

Ready to begin? Scroll down for some word-for-word email templates you can use to email your resume in any situation.

Sample email templates

Here are exact word-for-word email samples you can start using right away. use them in your emails, linkedin messages or whichever platform you use to network., template #1, email subject : [your name] — following up.

Hi [Name], I had a great time meeting you at [event] on [date]. [A brief sentence recalling something from your conversation.] I’m currently looking for positions [describe the role you’re seeking]. I know [Company] is doing great work in the field. Do you know of any open positions that might be a good fit? I’ve attached my resume for reference and I’m also on LinkedIn [link]. Please let me know if you have any suggestions for people I should be reaching out to. Thanks for all your help, and I look forward to seeing you at [future event]. Best, [Your Name]

Connecting with someone in your network. This takes a less formal approach than a standard cold email, since this is someone you’ve met before. By starting and ending with a friendly touch, you’re emphasizing that personal connection without losing sight of the main reason for your email.

Found this template useful? Bookmark it and you'll never get stuck on an email again. Also, please share it with your network! It helps us keep these templates free.

Before we get to the next template

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Template #2

Emailing your resume to a recruiter, email subject : open positions at [company].

Hi [Name], My name is [Your Name] and I’ve been following the work [Company] has been doing in [your industry] for some time. Congratulations on [recent development]! I’ve had great success as [role title] at [Your Company] in the past [x] years. [Briefly describe 1-2 of your top accomplishments.] I’m currently looking for an opportunity to branch out and grow [skill or career path you’re hoping to develop] and [Company] is on my radar. I’d love to chat about any open positions you think might be a good fit. I’ve attached my resume and you can find me on LinkedIn at [link]. Feel free to email or call me on [phone number]. Best, [Your Name]

If you’re reaching out to a recruiter or hiring manager you don’t have an existing relationship with, this template allows you to explain a bit about yourself and why you’re interested in that specific company.

Template #3

Applying to a job via email, email subject : [your name — job title].

Dear [Name], My interest was piqued when I came across the opening for [job title and reference number] on your website. I love the work [Company] does in [industry], especially [details of a recent development you’ve followed or something that appeals to you about the company]. [1-2 sentences linking that to your experience and skill set and outlining a specific benefit you could bring to the company.] I have [x] years of experience as a [job title] at [Your Company]. [1-2 sentences describing your top skills and achievements.] I’m currently looking for an opportunity to [briefly describe what you’re looking for] and think [Company] could be a great fit. I’ve attached my resume for your consideration. Please let me know if you’d like any further information. I look forward to hearing from you! Sincerely, [Your Name] [Phone number, email, and LinkedIn link]

An email accompanying a formal job application (as opposed to a more general networking email) is essentially a cover letter, and should be written like one. This template gives you space to describe your experience and interest in the company in a little more details. Since it’s in an official context, it also uses a more formal greeting and sign off and includes your contact details at the end.

Template #4

Following up on an application over email + attaching your resume, email subject : [role] at [company].

Hi [Name], I recently applied for the [role title] position at [Company]. I know you’re busy, but I would love to briefly touch base on your decision timeline. I’m excited about the opportunity to join your team and [briefly describe something concrete you can bring to the role]. I've attached my application materials for your convenience and would love to chat about how my experience in [briefly describe your most relevant skills or experience] can help [Company] [achieve a goal they’re working toward]. Please let me know if I can provide you with any additional details as you move to the next stage of the hiring process. Best, [Your Name]

Reminding the hiring manager of your most relevant skills or experience can help spark their memory of your application. This kind of follow-up makes sense to send if you’re further along in the application process or are a particularly strong candidate, but you don’t need to send an email like this after every online application you complete.

Template #5

Sending your resume via linkedin, email subject : linkedin message.

Hi Lauren, My name is Cameron and I came across an opening for a Product Designer at ABC Company. [Include a short note about why you’re interested in the role or company]. [Briefly describe 1-2 of your standout accomplishments or key skills in your current or previous position.] I’m currently looking for a role that allows me to take a leading role in designing products with sustainability in mind, and it sounds like the Product Designer role aligns perfectly with my experience. I’ve attached my resume for your convenience and you can see samples of my work on my profile. I’d love to connect and ask you a couple of questions about the company and what the hiring process is like. Thank you!

You can attach files to LinkedIn messages, so don’t be shy about sending your resume to hiring managers you find on LinkedIn. This is also a great alternative if you can’t find a recruiter’s direct email address, as a LinkedIn message is more likely to land than an email sent to a generic company account.

Template #6

How to email your resume to an external recruiter, email subject : follow up on [role] at [company].

Hi Petra, I read from your profile that you recruit for [roles] in [location]. I'm currently a [job title] at [Your Company] and wanted to connect with you in case you think my profile might be a good fit for current or future roles you seek to fill. I’m currently looking for a new role [briefly describe what you’re looking for and your key skills and experience]. I’ve attached my resume for your convenience. Please don’t hesitate to reach out if you need any more information. Thanks, Jane

If you’ve found a recruiter for your industry and location — whether on LinkedIn or via referral — it’s okay to make the first move. Your initial email should include enough information for them to know whether you’re a potential match for any roles they’re currently recruiting for. Attaching your resume also allows them to keep you on file in case they come across any suitable roles in the future.

Template #7

Emailing your resume if you were referred by a mutual contact, email subject : openings at [company name].

Hi Veronica, My former coworker, Ted Crisp, suggested I ask you about potential openings for a Marketing Manager. I’ve been following Veridian Dynamics since the launch of Jabberwocky last year and I really admire the work you’ve been doing in robotics engineering. I’m currently a Marketing Copywriter at Digivation, where I recently led an online campaign that saw a 200% increase in sales in the first 3 months. I’m looking for a position that would allow me to put my skills in creating dynamic social media campaigns and guerilla marketing to use. I’ve attached my resume and you can view my LinkedIn profile [link]. I’d love to discuss how I can bring my expertise to your team. Please don’t hesitate to reach out with any questions. I look forward to connecting with you! Best, Linda

If you have a previous connection to a hiring manager, like an existing relationship or referral by a mutual contact, be sure to mention it upfront. Establishing a connection early can give a busy recruiter a reason to keep reading your email and may encourage them to look over your resume with a favorable eye.

These subject lines see the highest response rates. For details on other subject lines and why these work, read Email Subject Lines for Networking .

• Open positions at [Company]
• Follow up on our conversation
• [Your Name — Job Title]
• [Role] at [Company]

Other All Other Networking Templates

We've also found the following email templates that you should consider using., want more email templates choose a category..

• Follow up emails
• Informational interviews
• Thank you emails
• LinkedIn Messages

Thank you for the checklist! I realized I was making so many mistakes on my resume that I've now fixed. I'm much more confident in my resume now.

46 Examples of a Resume Opening Statement (Perfect Introduction)

By Status.net Editorial Team on February 8, 2024 — 8 minutes to read

A resume opening statement, also known as a summary or objective, serves as your first impression to potential employers. This brief and concise introduction highlights your relevant skills, experiences, and career goals. It’s important because it can catch an employer’s attention and convince them to read the rest of your resume.

• Sets the tone : It establishes a professional image and indicates the level of your expertise.
• Tailors your resume : You can tailor this statement to align with the job description, showcasing how your skills are a perfect match for the position.
• Showcases your value : By summarizing your most impressive accomplishments, you can quickly show how you will add value to the company.

Elements of a Strong Opening Statement

When you’re crafting the opening statement for your resume, think of it as your professional handshake. This means you need to capture attention while succinctly showcasing your top qualifications. Here are key elements to include:

• Tailor it to the job. Match your statement to the job description. Highlight how your skills and experience align with the requirements of the position.
• Use actionable language. Start sentences with verbs that convey your ability to take initiative, such as “managed,” “developed,” or “increased.”
• Quantify achievements. Where possible, use numbers to demonstrate your accomplishments. For example, “Increased sales by 20% within a year through strategic marketing initiatives.”
• Include relevant experience. Mention your most pertinent past roles. If you’re a recent graduate, focus on education, internships, and important projects.
• Add your career goals. Briefly outline how you intend to contribute to the company and grow professionally.
• Keep it concise. Your opening statement should be a compelling snapshot, not a deep dive. Aim for no more than a few sentences or bullet points.

Sales Manager: “Seasoned Sales Manager with over 10 years of experience in fostering robust client relationships and driving profitable business growth. Achieved an average of 15% yearly sales increase by leading and mentoring a dynamic team.”

Graphic Designer: “Creative Graphic Designer with a passion for developing original designs that resonate with audiences. Expert in Adobe Creative Suite with a track record of delivering high-impact visuals for diverse campaigns.”

Crafting a Personalized Introduction

When writing a resume opening statement, you should focus on creating a unique introduction that captures your professional identity. It’s important to tailor this section specifically to the job you’re applying for, highlighting skills and experiences that align with what the potential employer is seeking.

• Start with a strong opening sentence that grabs attention. You might introduce yourself with a significant achievement or detail that’s relevant to the role. Example: “As a digital marketing specialist with a proven track record in growing online audiences, I’ve successfully increased social media engagement by over 60% for multiple brands.”
• Connect your background to the job description. Use the keywords from the job listing to emphasize how your experience matches the requirements. Example: “With a commitment to continuous improvement and lean management, I bring over 5 years of experience in streamlining operational processes for manufacturing sectors.”
• Mention any unique qualifications or certifications that set you apart from other candidates. Example: “Certified project management professional (PMP) skilled in leading cross-functional teams to deliver complex projects on time and under budget.”
• Reflect your enthusiasm for the role. Employers appreciate candidates who are excited about the possibility of joining their team. Example: “Eager to contribute my expertise in innovative UX design and user research to enhance the client experience at a forward-thinking tech company like yours.”

Tailoring the Statement to the Job Description

When you’re writing a resume opening statement, it’s important to align it with the job you’re applying for. Start by carefully reading the job description. Identify the key skills and experiences the employer is looking for. Your opening statement should reflect that you possess these qualifications.

Make a list of the skills and competencies the job requires. For example, if the job calls for “excellent customer service skills” or “proficiency in Adobe Creative Suite,” make sure these are mentioned in your statement if you have these skills. Here’s how you might begin your statement for such a scenario:

• For customer service roles: “Dedicated customer service professional with 5 years of experience…”
• For a design position: “Creative graphic designer skilled in Adobe Creative Suite, with a strong…”

You can use keywords from the job description. This not only shows you’re a good match but also helps your resume get past applicant tracking systems which are programmed to look for these keywords.

Use quantifiable achievements when possible. Instead of writing “experienced salesperson,” you might say, “Sales professional with a track record of exceeding targets by 20%.”

Examples of Resume Opening Statements

• Experienced marketing manager with a proven track record in developing successful campaigns and leading high-performing teams.
• Customer service expert committed to providing exceptional care and developing long-term client relationships.
• Detail-oriented graphic designer with 5+ years in the freelance industry, known for creativity and a quick turnaround time.
• Certified project manager who has successfully delivered over 30 large-scale technology projects on time and within budget.
• Professional content writer with a knack for crafting engaging content that boosts SEO and drives user engagement.
• Recent graduate with a Master’s in Environmental Science ready to apply rigorous research and analytical skills in a dynamic setting.
• Enthusiastic sales associate recognized repeatedly for top performance and commitment to team goals.
• Dynamic HR coordinator with a passion for improving employee relations and a deep understanding of recruitment processes.
• Organized administrative assistant, experienced in scheduling, office management, and providing excellent administrative support to executives.
• Skilled electrician with a focus on maintaining high safety standards and delivering quality service on residential and commercial projects.
• Ambitious business analyst, eager to use extensive background in data analysis and financial modeling to drive business insights.
• Compassionate social worker with a strong background in counseling and case management for diverse populations.
• Seasoned retail manager, adept at merchandising, staff training, and increasing sales through strategic store operations.
• Bilingual translator fluent in English and Spanish, dedicated to maintaining the essence of the original text in each translation.
• Professional chef with a love for farm-to-table cooking and experience managing fast-paced restaurant kitchens.
• Reliable logistics coordinator with a deep understanding of supply chain processes and a commitment to efficiency and cost-reduction.
• Goal-oriented fitness coach with a track record of designing personalized programs that help clients achieve their fitness goals.
• Versatile performer with experience in theater, film, and voice acting, ready to bring characters to life with enthusiasm and dedication.
• Data scientist with a passion for uncovering insights through big data analytics and advanced statistical methods.
• Talented web designer with a flair for creating intuitive, user-friendly websites that drive user engagement.
• Civil engineer with expertise in green building techniques and a dedication to sustainable urban development.
• Industrial designer with a knack for developing innovative product designs that meet consumer needs and manufacturing requirements.
• Doctoral candidate in Computer Science, eager to apply research on machine learning algorithms in a practical, industry setting.
• Skilled carpenter with a strong work ethic and extensive experience in residential and commercial construction.
• Professional photographer with expertise in portrait and landscape photography and a passion for capturing unforgettable moments.
• Certified public accountant with rigorous attention to detail and a strong background in financial analysis and tax preparation.
• Recent Bachelor of Science in Nursing graduate, eager to provide high-quality patient care in a challenging healthcare environment.
• Expertise in aerospace engineering with a strong foundation in fluid dynamics and propulsion systems.
• Dedicated teacher with a focus on inclusive education and fostering a love for learning in every student.
• Results-driven marketing specialist with a solid understanding of digital marketing trends and analytics tools.
• Construction project manager skilled in leading cross-functional teams and delivering projects under tight deadlines.
• Laboratory technician with a meticulous approach to conducting experiments and analyzing scientific data.
• Seasoned journalist with a history of reporting on international events and an ability to uncover the truth in complex stories.
• Sophisticated fashion designer with a unique aesthetic and experience showcasing collections at major fashion weeks.
• Financial planner dedicated to helping individuals meet their long-term financial goals, with a flair for investment strategies.
• IT specialist with proficiency in network security and experience in protecting corporate data against cyber threats.
• Skilled mediator known for resolving conflicts and facilitating productive conversations in corporate environments.
• Professional fundraiser with a talent for crafting compelling campaigns that inspire community involvement and donations.
• Environmental consultant committed to helping businesses reduce their environmental impact through sustainable practices.
• Hospitality manager with a warm demeanor and a proven ability to increase guest satisfaction and hotel profitability.
• Multilingual interpreter with expertise in facilitating communication for international delegations and business meetings.
• Expert in supply chain management with a drive for optimizing operations and improving delivery timeframes.
• Agile coach with a passion for empowering teams to adopt agile principles and improve their workflow and productivity.
• Risk management professional with extensive knowledge in financial regulations and experience in mitigating business risks.
• Dynamic event planner with a reputation for organizing memorable corporate events and managing intricate details seamlessly.

Frequently Asked Questions

How can i craft an engaging opening statement for my resume if i lack professional experience.

Focus on your soft skills and any relevant academic or volunteer experience. For example, “Eager and disciplined recent graduate with a passion for data analysis and a keen eye for detail.”

What are the elements of a strong objective statement for an entry-level resume?

A strong objective statement should highlight your career goals, relevant skills, and how you can contribute to the company. For instance, “Recent graduate seeking an entry-level accountant position to apply my strong numerical proficiency and analytical skills.”

As a student, what should I focus on in my resume’s opening statement?

Emphasize your academic achievements, any related coursework, and the skills you’ve honed as a student. Example: “Honors student with exceptional leadership skills seeking an internship to explore a career in the non-profit sector.”

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• 50 Inspiring Examples for 7 Communication Skills for a Resume

20+ Email Introduction Examples: What’s Good, Bad and Ugly

by Justyna Waciega

Updated: August 6, 2024

Drafting a proper e-mail introduction can be a tough nut to crack. Really.

How to engage the recipient in brief sentences, keep them interested, and make them want to read the email to the end? Well… it can be pretty hard.

But cheer up – we have some introduction examples for you, along with descriptions and subject lines, so you won’t get lost with us.

Just see what we have prepared!

Key components of an effective email introduction

Maybe let’s start at the very beginning – what should such a good introduction contain to be effective? Well, among these are:

The concise subject line

First: subject lines. This element is an invitation to click on the email, read the foreword, and then the entire message, so it strongly connects to the introduction. An eye-catching subject line ought to be convincing and relevant, and – when appropriate – include the company name for instant recognition.

Proper salutation

A good salutation sets the tone for communication and establishes a foundation for positive engagement. So, whether you write to a known team member, a new contact, or a potential client, you ought to use appropriate titles and names.

Introduction of yourself

Next, clearly state your identity. This can be a simple self-introduction with your name, position, or even a warm acknowledgment like “Netflix’s team here!” for a collective greeting. Thanks to this, the recipient knows who the writer is.

Purpose of the email

A brief explanation of why the email is being sent adds clarity and relevance. Is it a follow-up email, an introductory email for a new team member, or a response to an event-triggered situation? In all cases, articulate your message purpose as it makes the recipient understand the context.

Call to action or next steps

Every effective email introduction should prompt the recipient to take action. You could encourage further reading, ask for an appointment, request a response, or click on a link. Such a clear CTA guides the recipient on the next steps.

20+ email introduction examples

Now that we know what goes into an introduction, take a look at a few examples that will allow you to make a good impression on your audience.

🫱🏽‍🫲🏻 Networking introductions:

1. introduction to a new colleague.

A proper self-introduction to a new colleague is necessary if you want to build a healthy working relationship. It helps establish an open line of communication and promotes a welcoming work environment. Like here, in this example:

Subject Line: Welcome to the Team!

Hello [Colleague’s Name],

My name is [Your Name], and I am a team leader in the [Department/Team] at [Company Name]. I’m excited and look forward to working alongside you. Today, I want to take a moment to introduce myself and express my eagerness to contribute to our collective success.

Give me 3 minutes, and I will tell you more about our projects and how we can collaborate effectively.

2. Introduction to welcome new client

When greeting a new client, a well-crafted introduction is also a must – it can make a great impact right away. It can convey professionalism, highlight the value you bring, or even demonstrate a genuine interest in their needs.

Subject Line: Thank you for creating an account!

Hello[Client’s Name],

Nice to see you at [Your Company]. We are happy to have you join us and hope you will stay for a long time! From now on, you can use your account on many devices and enjoy amazing quality from [Name of Your Services]. We’ll tell you about some of the most important points that will help you use your account 100 percent.

Read the highlights or save this email for later.

Look at this introduction email from Disney – overall, it’s good, short, and to the point but lacks a proper salutation.

3. Introduction to a business partner in a different industry

Telling about your company in the right way to a professional contact in a different industry can broaden your network and open doors to unexpected possibilities. In this introduction, it’s essential to convey your interest, establish common ground, and articulate the potential for a meaningful connection.

Subject Line: Exploring cross-industry connections

Dear [Contact’s Name],

I hope this message finds you well. My name is [Your Name], and I specialize in [Your Industry]. While our professional paths may differ, I’m always eager to connect with accomplished individuals like yourself. I believe there might be valuable insights and perspectives we can share to enhance our professional journeys.

I will not take you much time, but I would like to tell you more about my offer. Stay with me and explore potential areas where our professional paths might intersect.

💻 Job-related introductions:

4. introduction when looking for a job.

The next self-introduction email templates refer to job-related messages. If you contact a company to get a job, for example project manager salary questions, you should succinctly showcase your enthusiasm and relevant skills, and align with the job requirements. Check out this email subject line and model for inspiration.

Subject Line: Application for [Job Title] position

Dear Hiring Team,

I am writing to express my sincere interest in the [Job Title] position at [Company Name]. My name is [Your Name], and I bring [X years of experience] in [Relevant Industry], along with a proven track record in [key skills]. I am confident that my skills in [mention specific skills] make me a strong fit for this role, and I am excited about the prospect of contributing to the success of [Company Name].

Attached is my resume for your review. Below, I will discuss how my background aligns with your needs in greater detail.

5. Introduction to gratitude for the opportunity to work together

If you are close to getting a job, put the effort into building a proper introduction too. So, capture the attention of the recruiter with an introductory email. It requires a balance of professionalism and a demonstration of your unique value proposition. It’s a chance to make a memorable experience and show interest in potential work.

Subject Line: Acknowledgement of successful application

Dear [Recruiter’s Name],

My name is [Your Name], and I am [Your Job Title]. I am pleased that my resume and acquired experience meet your requirements. I am excited about [Company Name]’s commitment to [mention something specific], and I believe my background in [Your Skills] can contribute significantly to the success of the project.

I would be grateful for the opportunity to discuss how my knowledge and skills can benefit [Company Name]. Could we schedule a brief call or meeting at your earliest convenience?

6. Introduction to requesting a raise

Requesting a raise is a delicate matter. Thus, you need some well-thought-out introduction email examples so you can increase the chances of creating a favorable impact. It must emphasize your contributions, achievements, and commitment to continued excellence. Here’s one template.

Subject Line: Discussion on compensation review

Dear [Supervisor’s Name],

I am [Your Name], and I am writing to discuss the possibility of a compensation review based on my contributions to [specific project or achievement] and the consistent effort I have invested in my role as [Your Job Title]. Over the past [time period], I have achieved [mention achievements] and have consistently demonstrated a commitment to exceeding performance expectations.

Based on that, I would appreciate the time to discuss my contributions further and explore the possibility of a salary adjustment that reflects my dedication to the success of [Company Name].

💵 Business and Sales Introductions:

7. introduction for a sales pitch.

In this case, a business introduction email is crucial for capturing the prospect’s interest. It should highlight the value of your product or service and prompt the prospect to consider the benefits of your offering.

Subject Line: Elevate your [Specific Area] with [Your Product/Service]

Good Morning [Prospect’s Name],

My name is [Your Name], and I represent [Your Company]. I recently discovered [Prospect’s Company] and was inspired by your commitment to [mention a relevant business aspect]. I’m reaching out to introduce our innovative [Your Product/Service], designed to [solve a specific problem or enhance a process].

Below I’m going to tell you more about [Your Product/Service] and how it can specifically benefit [Prospect’s Company]. If you prefer, we can also arrange a meeting.

8. Introduction to the offer updates

Informing clients of products, services, and even subscription changes requires clarity and transparency. Start with the right introduction email subject line and then, in the email body, convey the modifications, emphasize the benefits, and assure clients of continued value.

Subject Line: Exciting updates to [Your Service] subscription

Dear [Client Name],

We are writing to share some exciting updates regarding your [Product/Service] subscription with [Your Company]. We’ve made enhancements to improve your user experience and provide additional features that align with your evolving needs.

Please review the attached document outlining the changes. If you have any questions or require further clarification, our customer support team is readily available to assist.

Here’s an example of an introduction email from Feedly.

9. Introduction for a product or service demonstration

Before you get to the main presentation of your product or service, you need to write a concise yet compelling business email introducing paragraph. It may outline the key features and benefits, create intrigue, and prompt the recipient to consider how your offering could address their specific needs.

Subject Line: Experience [Your Product/Service]: A personalized demonstration

Hello [Recipient’s Name],

I’m [Your Name] from [Your Company], and I’m excited to introduce you to our groundbreaking [Your Product/Service]. Our [Product/Service] is designed to [mention key benefits], and I believe a personalized demonstration could convey its potential impact on [Recipient’s Company].

If you are interested, read on. However, if you prefer to see how [your product/service] works and can improve [a particular aspect] of [the recipient’s company], we can schedule a meeting.

🎓 Educational and academic introductions:

10. introduction to a professor when you want to get help.

Introducing yourself to a professor to get help requires a formal yet personable approach. It can show respect for their expertise, articulate your academic goals, and express a genuine interest in their guidance.

Subject Line: Request for guidance

Dear Professor [Last Name],

My name is [Your Name], and I am a [Your Program/Major] student at [University]. I have recently come across your research in [Professor’s Area of Expertise] and am truly impressed by your contributions to the field. I am reaching out to introduce myself and communicate my interest in your work.

Below I explain why I’m in need of your help in my academic journey. And if you are available, I would appreciate the chance to set up regular sessions.

But you can also craft such an introduction email.

11. Introduction to a research collaboration

This self-introduction email template for a research collaboration involves clearly outlining your research interests, explaining mutual benefits, and demonstrating enthusiasm for potential collaboration.

Subject Line: Exploring research collaboration opportunities

Dear [Researcher’s Name],

My name is [Your Name], and I am a researcher specializing in [Your Research Area]. I have recently come across your groundbreaking work in [Researcher’s Area of Expertise] and am inspired by your contributions to the field. I am reaching out to discuss the potential for collaboration on a research project.

I would be delighted to schedule a meeting to further discuss our research synergies. For now, I will show you the possibility of working together on a project.

12. Introduction to a student group or project

Introducing yourself to a student group or project involves describing your interest. You can also mention your skills and convey how you can contribute to the success of the group or project.

Subject Line: Interest in joining [Student Group/Project]

Dear [Group/Project Leader’s Name],

My name is [Your Name], and I am a [Your Program/Major] student at [University]. I recently learned about the [Student Group/Project], and I’m looking forward to working with you – that is the reason for my email. With my background in [Your Skills or Expertise], I believe I can contribute meaningfully to the team and help achieve our shared goals.

Please take a moment, and I will briefly outline my experience and motivations.

⭐ Professional introductions:

13. introduction for a formal event or meeting.

A formal and professional self-introduction email sample for an event or meeting requires a polished and vocational tone. It may demonstrate gratitude for the invitation, your purpose for attending, and set the stage for positive engagement.

Subject Line: RSVP for [Event/Meeting Name]

Dear [Event Organizer’s Name],

My name is [Your Name], and I am honored to have received an invitation to attend [Event/Meeting Name]. I am reaching out to confirm my attendance and excitement about the possibility of participating in this esteemed gathering. I’m counting down the minutes to meet fellow professionals and contribute to the discussions.

If there are any additional details or preparations required on my part, please do not hesitate to let me know. Now, I would like to ask you some questions.

14. Introduction to a senior executive or CEO

Introducing yourself to a senior executive or CEO also requires professionalism, respect, and conciseness. Your formal introduction email may, for instance, communicate your position and highlight admiration for their leadership.

Subject Line: Appreciation for Your Leadership

Dear [Executive’s or CEO’s Name],

I hope this message finds you well. My name is [Your Name], and I am currently [Your Position] at [Your Company]. I have been following your leadership journey with great admiration. I am reaching out to share my respect for your accomplishments and to explore potential areas of discussion regarding [Shared Interest or Industry].

If your schedule permits, I would be honored to plan a short meeting to discuss the company’s latest achievements and my proposed improvements.

15. Introduction to obtaining grants

This professional introduction email involves outlining your project or initiative, emphasizing its impact, and expressing a need for financial support.

Subject Line: Grant proposal: [Project/Initiative Name]

Dear [Grantor’s Name or Grant Committee],

My name is [Your Name], and I am writing to introduce [Project/Initiative Name], a [brief description] aimed at [specific impact or goal]. I am seeking financial support through your esteemed grant program to bring this project to fruition and address [identified issue or need].

Below, I will provide a detailed proposal outlining the project, its goals, and how the grant funds would be utilized. In addition, I would be pleased if I could schedule a meeting to further discuss this topic and answer any questions.

📧 Informal introductions:

16. introduction to a friend or acquaintance.

An informal self-introduction email to a friend, mutual contact, or acquaintance must be warm and reflect of your relationship. It’s a possibility to reconnect or strengthen your bond.

Subject Line: Long time no talk!

Hey [Friend’s Name],

It’s been too long since we caught up! [Your Name]’s here, and I’ve been up to [brief update on your life]. I was reminiscing about our last [shared experience or memory], and it made me realize how much I miss our conversations.

How about we grab a coffee sometime soon? I’d love to hear what’s new with you and share more about what I’ve been up to.

17. Introduction for a team gathering

In this case, the opening line should be pleasant and inclusive, and encourage a sense of teammateship among members.

Subject Line: Excited for our Team gathering!

As your team leader, I am happy to be part of this fantastic band. I wanted to take a moment to indicate my excitement about the upcoming team gathering. I’m looking forward to the talks, the fun, the delicious food and much more.

Let’s make the most of our time together. Below are my contact details, so feel free to reach out if you have any questions or if there’s anything specific you’d like to discuss during our gathering.

Or simply craft an introduction email in this style:

18. Introduction for a casual collaboration on an off-topic project

An informal introduction for a casual collaboration on an off-topic project ought to be laid-back and reflect the relaxed nature of the collaboration. Consider this compelling subject line and scenario.

Subject Line: Want to do something creative?

Hey [Collaborator’s Name],

I hope you’re doing well. I’ve got this offbeat project idea that I think you’d be perfect for! I know it’s a bit different from what we usually work on, but I think your skills in [Collaborator’s Expertise] could bring a unique touch.

No pressure, just thought it could be a fun and interesting side project for both of us. Explore my ideas below and let me know what you think.

🧊 Ice-breaking introductions

19. introduction to start the first contact.

Ice-breaking intros aim to establish a positive and approachable atmosphere for the first contact. They must be friendly (like those non-formal and non-professional email introductions), light-hearted, and focused on creating a comfortable space for communication.

Subject Line: Welcome to [Your Team], bro!

Hi [Recipient’s Name],

I’m [Your Name], and I couldn’t resist reaching out after I found out that we [shared interest or connection]. I’m sure we’ll have fun working together, and I’m very excited to get to know each other. Our team certainly thinks the same, you will see that they are great.

I’d love to learn more about your experiences with [shared interest] or anything else you’re passionate about.

20. Introduction after an unpleasant situation in the team

What about if you recently had an unpleasant situation and don’t know how to start an email? Well, you should acknowledge the situation, express a commitment to moving forward positively, and create the occasion for open communication.

Subject Line: Moving forward together

It’s [Your Name] here, and I wanted to address the recent [briefly mention the situation] that may have caused discomfort. While we may have faced challenges, I believe in the strength of our team and our ability to overcome difficulties together. I am committed to driving a positive and open environment moving forward.

If anyone would like to share their thoughts, my virtual door is always open. Here’s what I propose.

21. Introduction with humor

Injecting humor into an introduction can create a relaxed and engaging atmosphere. However, it must align with the context so it can be well-received by the recipient.

Subject Line: Shocking dose of great news!

What’s up [Recipient’s Name],

I hope this e-mail will replace your next dose of caffeine because it will be that energizing. And that’s because I have super news. Since I am your manager and have mastered the art of sending emails that are 10% professional and 90% memes, you will not be bored with me. Well, let’s embrace the topic.

But let’s start with a few memes and Instagram hashtags inspirations – after that you’ll know what it’s all about.

What’s good: Tips for effective email introductions

Now look at these essential tips to elevate your email intros and make a lasting impression.

Keep it concise and focused

Be short and simple. A concise email introduction ensures that the recipient will quickly understand what the message is for and who sent it. So eliminate unnecessary information, and you’ll make the intro more effective.

Personalize the message

Adding a personal touch shows thoughtfulness and consideration. But it also makes people want to read the message further. Tailor your message to your recipients, and you’ll get better results. You can then save the email to the PDF and analyze it further.

Adjust the tone

Choose a tone and language that are respectful, courteous, and aligned with the context of your communication. Such a professional demeanor not only reflects well on you but also contributes to the overall effectiveness of your introduction.

What’s bad and ugly: Don’ts in email introductions

And what to avoid when writing an email introduction? Among others:

Don’t overuse jargon

Employing excessive jargon or convoluted language in email introductions can hinder effective communication. It may create confusion or alienate recipients who may not be familiar with industry-specific terms.

Don’t include too many details

Avoid the temptation to provide an exhaustive background or include every little thing in the first interaction. Introductions must keep the viewer’s attention and interest, not explain everything. Further details will be provided later in the message.

Don’t neglect courtesy

Ignoring common courtesies can create a negative impact. Meanwhile, respectful behavior and a pleasant vocabulary in any type of correspondence contribute to building a positive relationship.

Put your professional introduction email into motion with Woodpecker

Effective email introductions can make the difference between a missed opportunity and a fruitful connection. As we’ve explored the dos and don’ts, it’s clear that personalized, concise, and purpose-driven introductions set the stage for positive engagements. Add to this professional language and CTA, and you enhance the likelihood of achieving your communication goals.

If you want to navigate the world of cold emails and establish new business conversations, try Woodpecker . Our tool empowers users to send cold emails, automate follow-ups, and elicit real responses.

Craft a perfect email introduction and spark meaningful conversations with Woodpecker .

FAQ Section

1. What key elements should be included in a self-introduction email to establish a strong business relationship?

A self-introduction email aiming to establish a strong business relationship should include key elements such as your full name, your role or position, and the company name you’re associated with. It’s also important to briefly mention your professional background or experience, particularly if it’s relevant to the new role or the recipient. Including contact details is crucial for encouraging further communication. If applicable, mentioning a mutual connection or mutual contact can add a layer of trust and familiarity. Concluding the email with a call to action, like suggesting a meeting or a follow-up call, can pave the way for building a solid business relationship.

2. How can a new employee craft a self-introduction email that effectively connects them with their new colleagues?

A new employee can craft an effective self-introduction email to new colleagues by starting with a friendly greeting followed by their name, job title, and a brief overview of their role within the company. It’s beneficial to include a bit about their professional background or interests related to the job to give colleagues a sense of who they are and how they might work together. Sharing contact details for further questions or meet-ups and expressing enthusiasm about joining the team can help in fostering a welcoming atmosphere and encouraging colleagues to reach out.

3. What distinguishes a business introduction email from a personal introduction email, and when should each be used?

A business introduction email is typically more formal and focuses on professional relationships, roles, and opportunities for collaboration or networking within a business context. It often includes specific details about one’s professional background, the company name, and how the relationship could benefit both parties. A personal introduction email, while it can still be professional, allows for a more casual tone and might include personal interests or reasons for reaching out that are not strictly business-related. The choice between the two depends on the nature of the relationship you’re hoping to establish and the context in which you’re introducing yourself. Business introduction emails are suitable for new professional contacts, while personal introduction emails may be better for less formal situations or when you have a mutual connection.

4. Can you provide tips for writing event-triggered introduction emails that capture attention and encourage a response?

Writing event-triggered introduction emails that capture attention and encourage a response involves directly mentioning the event that prompted your email, such as a recent networking event, a mutual connection’s recommendation, or a significant change at the recipient’s company. Personalize the email by referencing specific details or conversations from the event, if applicable, to remind the recipient of your encounter or the reason for your outreach. Keep the email concise but engaging, highlighting what you hope to achieve from the interaction, whether it’s seeking advice, proposing a business opportunity, or simply establishing a connection. Ending with a clear call to action, like asking for a meeting or a phone call, increases the chances of receiving a response.

5. How do introduction email templates streamline the process of sending self-introduction emails, and what should be customized in each template?

Introduction email templates streamline the process of sending self-introduction emails by providing a structured format that covers all the essential elements of an effective introduction, saving time and ensuring consistency across communications. However, customization is key to making each email feel personal and relevant to the recipient. Customize the greeting to address the recipient by name, tailor the body of the email to reflect specific details about your background or interests that are relevant to the recipient or the context of your introduction, and adjust the closing to suit the action you’re requesting from the recipient. Personalizing these aspects of the template can significantly increase the effectiveness of your introduction emails.

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