1234 Main Street, New Delhi
India
Email: [Your Email]
Phone: [Your Phone Number]
November 10, 2023Embassy of Italy
New Delhi
IndiaSubject: Application for Schengen Tourist Visa โ Amina Patel, Passport No: YZ123456Dear Visa Officer,
I am writing to respectfully submit my application for a Schengen tourist visa for my planned visit to Italy, which is scheduled from February 1 to February 16, 2024. My intention is to experience Italy’s renowned cultural heritage, stunning landscapes, and culinary delights.
The primary objective of my journey is tourism and leisure. I am eager to delve into the local culture, sample authentic cuisine, and visit illustrious sites, including the Colosseum in Rome. As an avid admirer of European history and architecture, this trip represents a long-awaited dream.
I am currently employed as a Marketing Executive at ABC Corporation in New Delhi, a position I have held since January 15, 2020. Enclosed is a letter from my employer, verifying my employment, the approval of my leave for this period, and my commitment to return to my position following my vacation.
Please find attached the necessary documents to support my visa application:
โ A duly completed and signed Schengen visa application form, along with passport-sized photographs.
โ My valid passport, which includes my travel history.
โ Comprehensive travel insurance with a minimum coverage of โฌ30,000.
โ Round-trip flight reservations: Tokyo to Rome and return (February 1-16, 2024) via Japan Airlines.
โ Confirmed hotel bookings for the duration of my stay in Italy.
โ Employment and leave certificates from ABC Corporation.
โ Financial documents demonstrating my economic stability, including Income Tax Returns, recent payslips, and bank statements.
Planned Itinerary:
โ [February 1, 2024]: Departure from New Delhi to Rome.
โ [February 2-4, 2024]: Exploring Rome.
โ [February 5-8, 2024]: Travel to and stay in Venice.
โ [February 9-12, 2024]: Visit Florence and Tuscany region.
โ [February 13-15, 2024]: Return to Rome; final exploration and shopping.
โ [February 16, 2024]: Departure from Rome to New Delhi.
I am genuinely excited about this trip and have taken through steps to ensure a well-organized and hassle-free journey. Should you require any additional information or clarification, please do not hesitate to contact me.
I appreciate your consideration of my visa application and look forward to a positive response.
Sincerely,
Amina Patel
[Address in India]
[Contact Information]
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Updated On Jan 22, 2024
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Table of Contents [ Show ]
What needs to be included in cover letter schengen visa, cover letter format for schengen visa, samples of cover letter for schengen visa, state wise schengen visa cover letter requirements, documents to support schengen cover letter, where to submit your cover letter for schengen visa application, common mistakes in schengen visa cover letters.
Unlock the gateway to 27 vibrant European destinations with a Schengen visa! Whether you're an immigrant or a traveler this visa opens doors to incredible opportunities.
Navigate the application process effortlessly by mastering the art of crafting a compelling cover letter Schengen visa. Explore the essentials in our blog for a seamless visa experience!
The Cover Letter, also known as the introduction letter for a Schengen Visa is a crucial component of your application, serving as a communication tool with the visa officers.
Addressed to the Embassy or Consulate of the specific country you plan to visit, it outlines your reasons for travel and aims to persuade the consular staff of your suitability for the visa.
Even if applying through a visa application center like VFS Global, ensure your Cover Letter is directed to the relevant Embassy or Consulate.
In your Schengen Visa application cover letter, be sure to incorporate the following details regarding your trip:
Drafting a cover letter is integral to the Schengen visa application process. This letter should succinctly outline your travel plans, the purpose of your visit, and your financial support strategy. Below is a brief Schengen visa cover letter template or format for your guidance
Let us first examine the supplied generic Schengen visa cover letter sample to acquaint yourself with the correct writing tone, format, structure, and other essential elements.
Subject: Application for Schengen Visa for [Your Name] Dear Sir/Madam, I am writing to apply for a Schengen visa to [Country or Countries you plan to visit] for [Specify the purpose, e.g., tourism, business, family visit] from [Start Date] to [End Date]. I am a citizen of [Your Country] and currently reside at [Your Address]. I am planning to visit [List of Schengen countries you plan to visit] during my stay. The primary purpose of my visit is [Provide details of your purpose, such as attending a conference, exploring tourist attractions, visiting family or friends, etc.]. I have attached the necessary documents to support my application, including my flight itinerary, hotel reservations, and a detailed travel itinerary. During my stay in the Schengen area, I intend to [Briefly mention your planned activities and places you will visit]. I assure you that I will return to my home country before the expiration of the visa. In terms of financial support, I will be personally funding my trip. To demonstrate my financial stability, I have attached [Include supporting documents such as bank statements, pay stubs, and any other financial documents]. I have also purchased travel insurance for the duration of my stay, covering medical expenses and repatriation, with a coverage amount of [Specify the coverage amount]. Enclosed, please find the following documents to support my visa application: 1. Completed visa application form. 2. Passport-sized photographs. 3. Passport and previous visas. 4. Flight itinerary. 5. Hotel reservations. 6. Travel insurance. 7. Proof of financial means (bank statements, pay stubs, etc.). 8. [Any additional documents relevant to your application]. I kindly request you to consider my application favorably and grant me the Schengen visa. I am committed to complying with all the rules and regulations of the Schengen area and ensuring my return to [Your Country] within the specified period. Thank you for considering my application. I am available for an interview at your convenience. Sincerely, [Full Name] |
When applying for a Schengen Business Visa, the responsibility of composing the Cover Letter lies with your employer. The letter must be crafted on the official letterhead of the company.
Dear Sir or Madam, I am drafting this letter to formally request a Schengen Business Visa for [applicantโs full name] with passport number XXXX. I wish to confirm that [applicantโs full name] is a valued employee at our esteemed company, [companyโs name], holding the position of [job title or position]. [The applicant] has contributed to our company for a period of [X number of years] and is now required to travel to Germany to visit our esteemed partner, [partner companyโs name], during the dates April 20 to April 30, 2019. While at [partner companyโs name] in Germany, [the applicant] will be actively involved in the following responsibilities: [The applicant] will be accommodated at [hotel name/other accommodation], and all associated expenses will be covered by our company, if applicable. Should you have any further queries, please feel free to contact me directly. Thank you for your attention to this matter. Best regards, [Name of employer/supervisor along with signature] [Position or job title of employer/supervisor] [Email address of employer/supervisor] [Phone number of employer/supervisor] |
The Cover Letter for a Schengen Tourist Visa typically includes details about your travel plans, purpose of visit, and financial ability. It serves as a concise introduction to support your visa application.
Dear Sir or Madam, I am submitting this letter to seek a Schengen visa for my upcoming trip to the Netherlands, scheduled from April 20 to May 10, 2019. I am an independent traveler, and my primary purpose for visiting the Netherlands is tourism. My itinerary includes exploring renowned attractions like the Van Gogh Museum, Anne Frank's house, and the Keukenhof gardens to witness the captivating tulip display. Additionally, I plan to visit Germany from April 29 to May 5 to spend time with my sister in Dusseldorf, where I will be staying at her residence. Afterward, I intend to return to the Netherlands to explore The Hague before concluding my trip. Currently employed at [name of company/organization] with the role of [job position], I have accumulated X years of experience, boasting an annual salary of XX. Enclosed is the No Objection Certificate from my employer endorsing my travel plans. I am financially self-sufficient for this trip, and I have included supporting documents validating my ability to cover all expenses during my stay. Outlined below is a proposed itinerary for my activities: April 20: Arrival at Amsterdam Airport Schiphol and stay at The Alfred Hotel in Amsterdam | April 21: Private Tour at Van Gogh Museum | April 22 โ April 28: Exploring Amsterdam | April 29:Train from Amsterdam to Dusseldorf with ICE International | April 20 โ May 4: Visit sister and explore Dusseldorf and surroundings in Germany | May 5: Train from Dusseldorf to The Hague with Flixbus and stay at Stadsvilla Hotel | May 10: Departure from the Netherlands via Amsterdam Airport Schiphol | Enclosed with this letter are the required documents for my visa application: I trust that the information provided is comprehensive for a favorable response to my application. Thank you for your time, and please feel free to contact me for any additional information. Best regards, [Traveler Name] |
For a Schengen Medical Treatment Visa, your doctor must prepare the Cover Letter, including
This letter is vital for the visa application, offering insights into the medical necessity and treatment plan.
Dear Sir or Madam, I am composing this letter to seek a Schengen Medical Treatment Visa for my patient, [applicantโs full name], holding passport number XXXX. [Applicantโs name] has been diagnosed with [XYZ] and requires [XYZ] treatment at [medical facility name] in Germany. [Provide detailed diagnosis] [Include relevant medical history] [Explain the nature and duration of the proposed treatment to be received in Germany] I trust that the information provided in this letter is sufficient for the consideration of my patient's Schengen Visa application. Should you have any further inquiries, please feel free to contact me. Thank you for your attention. Best regards, [Name of the doctor along with signature] |
Now that you are familiarised with the Sample cover letters for Schengen Visa, before crafting your cover letter, it's essential to familiarize yourself with the specific requirements of the Schengen country you plan to visit. Here are the cover letter guidelines for key Schengen member states:
When applying for a Schengen Visa, ensure you submit the following documents alongside your Cover Letter:
To submit your Schengen Visa cover letter, consider the following options based on your situation and location:
Remember, if you're visiting multiple countries, apply at the Embassy/Consulate of the first country on your itinerary.
When crafting a Schengen Visa cover letter, it is crucial to be mindful and avoid pitfalls or errors. These include:
Provide logical reasons for your trip and intentions to return home. Be specific and avoid vague statements.
Your cover letter should reveal unique details not found in other documents. Tell a story that complements, not duplicates, your reservations.
While minor mistakes are acceptable, excessive errors may convey a lack of respect for the application process. Pay attention to spelling, punctuation, and layout.
Present a well-organized list of documents in order of priority. Start with mandatory items, followed by those relevant to your trip and personal situation.
Ensure that the details and reasons mentioned in your cover letter align with the information in other submitted documents. Any contradiction may lead to rejection.
We hope the blog on the Schengen visa cover letter has addressed your uncertainties and inquiries, boosting your confidence in the application process. If you have additional questions or topics you'd like us to cover, feel free to reach out to GetGIS immigration experts.
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Quick Reads:
Is a cover letter required for a Schengen visa?
Why are Schengen visas rejected?
Is a cover letter necessary in Europe?
How to create an effective cover letter?
How to avoid Schengen visa refusal?
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In this article
Maximized Schengen visa success with effective cover letter, free sample and expert tips.
If you are in the process of applying for a Schengen Visa , you may have noticed that are asked to submit a Cover Letter.
The Cover Letter for Schengen Visa applications is an important requirement, and knowing how to properly write one could affect the outcome of the visa application.
The Cover Letter for a Schengen Visa is a necessary part of your visa application because it is a way to introduce yourself, the reason why you want to travel to that specific country, as well as to communicate with the visa officers who are handling your application.
Please note that the Cover Letter should be addressed to the Embassy or Consulate of the country you will visit, even if you are applying through a visa application center, such as VFS Global.
In the Cover Letter for a Schengen Visa, you have to convince the Consular staff that you are suitable to receive a visa for the country you intend to visit.
When you write a Cover Letter for your Schengen Visa application, you have to include details of your entire trip including:
Below, you will find a sample Cover Letter for a Schengen Tourist or Visit Visa, a Schengen Business Visa ,ย as well as for a Schengen Medical Treatment Visa which will give you an idea of what to include on your own Visa Cover Letter.
Netherlands Embassy in New Delhi
6/50 F, Shantipath
Chanakyapuri
New Delhi – 110021
Dear Sir or Madam,
I am writing this letter to apply for a Schengen visa to visit the Netherlands from the dates May 20 to June 10, 2019. I am traveling alone and the main reason why I want to visit the Netherlands is tourism.
I would like to visit the popular tourist attractions in the Netherlands, such as the Van Gogh Museum, the house of Anne Frank, as well as the Keukenhof gardens to see the Netherlandsโ most popular flower – the tulip.
During my stay, I also want to visit Germany from May 29 to June 5 to visit my sister who lives in Dusseldorf, where I will stay at her house. Then, I will return to the Netherlands, where I will explore the Hague before I leave the country.
I am employed at the [name of company/organization] where I have the position of [job position]. I have worked here for X years, and I have an annual salary of XX. My employer has given me a No Objection Certificate for my trip, which you will find enclosed.
I intend to finance my own trip, and I have also enclosed proof I have the necessary financial means to cover my stay.
Below you can see a planned itinerary of my activities :
Supporting visa application documents I have enclosed with this letter:
I hope you find that the details I have provided in this letter are adequate for a favorable reply to my application. Thank you for your time, and do not hesitate to contact me should you need further information.
Best regards,
Alan Shilmani
[Full address in India]
If you are applying for a Schengen Business Visa, it is your employer who has to write the Cover Letter on your behalf. It must be written on the companyโs letterhead.
March 20, 2019
New Delhi, India
I am writing this letter to request a Schengen Business Visa on behalf of [applicantโs full name] with the passport number XXXX.
Through this letter, I would like to confirm that [applicantโs full name] is employed at our company [companyโs name] where he works as [job title or position]. [The applicant] has been working in our company for [X number of years], and needs to travel to the Netherlands to visit our partner company [partner companyโs name] during the dates April 20 to April 30, 2019.
During his visit at [partner companyโs name] in the Netherlands, [the applicant] will be engaged in the following duties:
[The applicant] will stay at the [hotel name/other accommodation], and the expenses will be covered by our company (if applicable).
Please do not hesitate to contact me if you have any additional questions.
Thank you for your time,
[Name of employer/supervisor along with siganture]
[Position or job title of employer/supervisor]
[Email address of employer/supervisor]
[Phone number of employer/supervisor]
If you are traveling to a Schengen country to receive medical treatment, your doctor has to write the Cover Letter on your behalf. The Cover Letter for a Schengen Medical Treatment Visa has to include the following information:
I am writing this letter to request a Schengen Medical Treatment Visa on behalf of my patient [applicantโs full name] with the passport number XXXX.
[Applicantโs name] is diagnosed with [XYZ] and needs to receive [XYZ] treatment at the [medical facility name] in the Netherlands.
[Detailed diagnosis]
[Medical history]
[The nature and duration of the proposed treatment you will receive in the Schengen country]
I hope you consider the information I have enclosed in this letter to be satisfactory for my patientโs Schengen Visa application.
Should you have any additional questions, please do not hesitate to contact me.
Thank you for your time.
[Name of the doctor along with siganture]
Depending on what country you are applying from, you can submit the Schengen Visa application at:
Keep in mind that if youโre going to visit multiple countries, submit the application at the Embassy/Consulate of the country you will visit first.
When you submit your application for a Schengen Visa, along with the Cover Letter, you have to submit several other supporting documents , such as:
Read more: How to write a cover letter for Germany Student Visa Application?
For visitors, travel, student and other international travel medical insurance.
Home ยป Visas ยป Schengen Visa ยป Schengen Visa Application Cover Letter for Tourists
When applying for Schengen visa, you should submit an application cover letter that explains the purpose of your trip, the list of documents you have enclosed, your trip itinerary, what arrangements you have made for the same, as well as how you will pay for the trip. It is the best to provide the day-to-day plan (itinerary), which gives the consular officer a clear idea of what exactly you would be doing while in the Schengen area and what your clear intentions are.
The following Schengen visa application cover letter might help you write your own. Of course, you will have to change it extensively based on your specific situation.
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Schengen visa cover letter format with samples and common mistakes.
So, a close friend was rejected a Tourist Schengen Visa for France from India – twice in a row. She had to postpone her flight to a later date, but lost quite some money on Visa fees, hotel bookings and some internal flights within Schengen area. The reason quoted for the rejection was โ โThe information submitted regarding the justification for the purpose and conditions of the intended stay was not reliableโ and โYour intention to leave the territory of the Member States before the expiry of the visa applied for could not be ascertainedโ . I was intrigued and asked her for the covering letter that she submitted while applying for Schengen Visa. Her cover letter, though has necessary details, and was flawed at some places, which triggered me to pen down this post.
Having obtained Schengen Visa twice now โ for Italy in 2016 and Sweden in 2017, though not an expert on this topic, I stand qualified to share my 2 bits – How not to screw up your Covering letter for Schengen Visa?
First off, letโs discuss โ Why do we need a cover letter at all?
Just like any official interaction, be it a job application or any sort of request where we are seek attention of the reader โ we need to introduce ourselves and make our intentions clear , right? That is why we need a cover letter. Given this, we need to make optimum use of this opportunity and give a clear picture to the Embassy officer – who doesnโt know who we are nor has the power to read our minds nor does he/she have the patience to figure out the jigsaw puzzle we have handed over to them in the form of travel documents!
Covering letter is your best chance to convince the Embassy officers to put that much needed Visa stamp on your passport. Imagine a cover letter like an interview, only that you will not be present in front of them, but it speaks on your behalf. (Scroll down at the end of this page to receive your Free copy of an editable format of an ideal ‘Schengen Visa Cover Letter’ )
Just think, in an interview – What all they might ask? What do you need to inform them about you? About your trip?
Any apprehensions, any communication โ everything has to be done through the cover letter.
While applying Schengen Visa Italy last year, I did not understand why a cover letter is so important. But this time around, while applying Schengen for Sweden, I realized the power of a cover letter . The reason being these three scenarios:
1. Our middle names in the flight tickets were left out, as the website which was used to book the tickets had some bizarre mandatory name requirements. This was a worrying factor. So, before we applied Schengen for Sweden, I wrote to Sweden VFS Visa helpline and they responded within a day and instructed me to mention the same in the cover letter.
2. In Sweden, we will be travelling to Swedish Lapland and we have an overnight train journey from Stockholm to Kiruna and the same applies for the return journey too. A First class sleeper coach was booked for the night train journey, which was attached with the Visa application. In VFS office, the teller there pointed out that there are no hotel bookings made for those two dates. For which we diligently showed the train bookings with specific dates, travel time that exceeded 16 hours each side and a mention of sleeper coach. She highlighted dates in the train bookings and still insisted that we mention the same in the cover letter . We had to write that info at the back of the cover letter and sign it, as adding the same in the soft copy of cover letter and getting a print again was not feasible at that point in time.
โข The purpose of your travel to the Schengen countries โ is it for tourism purpose? Or official purpose? Or for studies? โข List the countries are you visiting during your stay in Schengen area. โข How and who is sponsoring your trip? Is it self-sponsored or sponsored by someone (husband, father etc.) and by what means โ Cash (by showing balance in bank)? Credit card? Forex? Traveller cheques? โข If you have a sponsor in the country you are visiting, then ask them for an invitation letter and clearly explain your relationship with your sponsor and the reason why they will be sponsoring your trip. Here, a sponsor might be a friend, relative or something/someone official. โข A brief of your itinerary . Here, it is a good idea to use a table format with countries youโd like to visit, days spent there and a mention of places you will be visiting while you are there. (For an example, see the sample below) โข Explain clearly why you chose to apply at that specific Embassy and not through any other country. โข List the documents that are attached with the Visa application โข In case you are not able to produce any particular document , mention that and try providing an alternative document which would cover the necessity of the former. โข Mention the company and your designation of your employment in cover letter and write that you have taken a leave for the duration of the trip and are required to join back work after the vacation. โข And any other specific communication which you think the Embassy officer needs to know.
โข Apply Visa as early as possible โ we can apply for a Schengen Visa 90 days before our travel date. โข Go through the Visa requirements checklist many times – even after securing all documents, there might be something that is always left out for the last minute! Isnโt it? Mr. Murphy is always lurking somewhere nearby. โข Do NOT assume that the things are obvious and will be understood from the documents submitted. Always mention such things. The Embassy officer has to go through loads of applications every day. So, its not a really good idea to let him/her figure out stuff. โข Try limiting your cover letter to one page. โข And obviously, write a convincing cover letter ๐ โข Go through it again and check it for any spelling mistakes and do a Spell Check in MS Word or similar. Its not that you will be penalized for spell errors. It just gives a good first impression. โข Doesnโt matter for what country you are applying โ France, Hungary, Italy, Spain, Netherlands, Norway, Austria or any Schengen country for that matter โ whether a cover letter is mandatory or not โ Just write it and write a rocking one!
My secret tip: Almost all visa applications ask for confirmed hotel bookings.ย With so many booking sites and hundreds of hotels and apartments, its indeed difficult to choose the place which suits our taste. I always check the prices of hotels/apartment from this website and compare prices offered by different booking sites and book the accommodation from the one that offers the best price. Compare hotels by checking in this search box below !
For booking car for our self drive journeys, I trust this site and have booked from here in all our self drive sojourns.
This was my friendโs Cover Letter. Let me try and point out what could have been added and how can it be improvised.
21/06/2017 Place: Bangalore
THE HONOURABLE CONSUL, EMBASSY OF FRANCE 21 Palace Road, Vasanth Nagar, Bengaluru, Karnataka 560052
Dear Sir or Madam,
Sub: Application for Short Stay Visa for Tourism from 30/06/2017 to 11/07/2017 (Self-Sponsored)
I intend to travel to countries France, Belgium and Switzerland from 30/06/2017 to 11/07/2017 and would therefore like to obtain a Schengen travel visa.
The purpose of my trip is tourism, to visit popular places in these European countries, especially the Eiffel Tower, the Paris Disneyland and the Louvre Pyramid in France, Interlaken, Jungfrau in Switzerland and Grand Palace, Bruges, Pairi Daiza etc in Belgium. During the trip in Belgium, I will stay in my sisterโs home who is a resident of Belgium (attached the required document for the same)
Please find enclosed the following documents to support my visa application: 1. Original and copy of my passport 2. Application Form duly filled and signed with Photograph as per specifications, attached 3. Documentary evidence of my employment (leave sanction letter) 4. Copy of my booking at Hotels in Paris and Switzerland. 5. Invitation letter from my sister, a resident of Belgium and copy of residential permit 6. Income tax returns of last 3 years 7. Personal bank statements of last 3 months 8. Salary slips of last 3 months 9. Copy of my travel medical insurance policy, valid for the whole Schengen Area and covering up to 100,000 Euros for medical and hospital care plus repatriation for emergency medical reasons 10. Copy of e-ticket for my return flight to Bangalore via Doha with Qatar Airways
I trust you will find that everything is in order, but please feel free to contact me should you need any additional details or documents. Looking forward to hearing from you,
Yours sincerely, XYZ, Address, Phone, Email.
Here, I find 3 major flaws:
โข She had submitted the official leave letter with the application, but there isnโt any mention of her employer or designation in the cover letter. As I said earlier, lets not assume that it is understood. Even if it is obvious, mentioning it in the cover letter makes a huge difference. โข The itinerary presented was very cloudy . Seems like there is a no perfect plan chalked out. But in reality, the plan was present, that is why the hotel bookings were done. But it hasnโt been mentioned clearly in the cover letter. โข Another major point โ there is NO reason presented here as to why France is being chosen as a Consulate to apply Schengen Visa.
May 3, 2016 Bengaluru
The Honorable Consulate, Embassy of Italy, Kanchanjunga, Piano Terra, 72 G.Deshmukh Marg Mumbai – 400 026
Dear Sir/Madam,
I would like to apply for Schengen visa to spend a holiday in five countries โ Italy , Croatia , Bosnia and Herzegovina, Slovenia and Montenegro, this May 27 to June 12, 2016. I am applying through your Honourable Consulate, as Italy is my main destination and first point of entry as well as my point of exit.
We are a family of five travelling together. Tourism is the main purpose of our visit, to see the beautiful sights especially the museums and ancient architecture.
Our detailed itinerary is attached inside. Brief itinerary would be as follows:
27 May 2016 | 2 June 2016 | 7 | Rome-Florence-Pisa-Calenzano-Maranello-San Marino-Civitanova-Naples-Pompeii-Sorrento-Blue Grotto-Amfali Coast-Eboli-Alberabello-Bari (Italy) |
3 June 2016 | 3 June 2016 | 1 | Dubrovnik (Croatia) |
4 June 2016 | 4 June 2016 | 1 | Montenegro |
5June 2016 | 5June 2016 | 1 | Mostar (Bosnia) |
6 June 2016 | 8 June 2016 | 3 | Split-Rastoke-Zagrebย (Croatia) |
9June 2016 | 9 June 2016 | 1 | Ljubljana (Slovenia) โย Venice (Italy) |
10 June 2016 | 10 June 2016 | 1 | Milan (Italy) |
11 June 2016 | 11 June 2016 | 1 | Rome (Italy) |
I am employed at XYZ, Bengaluru since July 2010 and currently holding the position of ABC. Vacation from work has already been approved for the whole duration of this trip.
Please find the following documents to support my visa application enclosed herewith:
* Application form, duly dated and signed with passport-size picture * Passports * Employment and Leave certificates showing the date Iโm expected to return for work * Detailed itinerary * Hotel booking reservation as proof of accommodation * Payslips, Bank Statements, Statement of Account as proof of income, ITR, Credit card statements, Forex receipts * Travel Insurance with benefits coverage of 50,000 Euro for each person travelling * Plane ticket booking reservation via Qatar Airways for Bangalore โ Rome โ Bangalore on May 27 – June 12, 2016
I trust that you will find that everything is in order, and I remain at your disposal for any further information. Thank you very much for your time. I hope for a favourable response for my visa application. For questions and clarifications, please feel free to contact me anytime.
Sincerely, Name Mobile: Email:
This format bought us Schengen Visa for Italy on our European Odyssey last year. ย Hope this post helps you in crafting your letter.
If you are planning to apply a Schengen Visa for Italy, thenย click here to read a post about the process of applying Schengen Visa for Italy.
Please note that right click is disabled on this page to discourage plagiarism. However, you can get the cover letter sample by entering your email in the box below to receive an editable sample of ‘Schengen Visa Cover Letter’.
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Lovely article and timely we r applying for our visa in coming week. This article is very informative. Thank you to pen it down
Glad it was of your help ๐
Hi Ashwini, I’ts a great help for me your blog since, I’m a first timer to travel. Would you mind please to share with me your email as i want to write you for more clarification? as I’m a bit confused. Thanks and awaiting Chona
Please write into us at [email protected]
Hi Ashwini, Thanks a ton for this article. we are applying for our visas next weeK, we intent to travel to Italy, switzerland and france. p.o.e. Italy. Some queries to be answered, as i am getting mixed replies for the same. Do we need to book all internal train travels i.e. rome to venice, venice to interlaken n henceforth. we have done no prepayment booking from booking.com for accomodations, hope thats valid.
There is no need for you to show the proof of travel inside a specific country. However, it is a good practice to mention how you intend to travel inside a country and between two countries. And this can be achieved through a cover letter!
And yes, no prepayment bookings from booking.com is valid. We always do the same ๐
this article is very informative and helpful for visa we Indians not blessed with highest rank passports which allows visa on arrival to most of countries. It seems so much headache when applying for visa.But if apply it in order as you mentioned issues can be resolved
Very true Mayuri!
Hi Ashwini,
I plan to visit my brother who stays in Germany, can you kindly let me know how should the invitation letter be all are the required details? Do share if u have any format for the same. Thank you.
Sorry for the late reply Vini. I do not have a format handy. I shall write a blog post on it soon.
Hi ashwini, You have mentioned about Detailed itinerary, could you please explain this also, I mean how one should write it. Are we suppose to mention each and every thing which we are going to do each day?
Hai Harpreet,
If you see the sample I have provided, the itinerary we mentioned was one line with places we planned to go for that day. I think that should suffice and too much detail will make the cover letter too lengthy and unappealing. Hope I have answered your question!
YOUR ARTICLE HAS BEEN OF GREAT HELP…..HOWEVER ONE THING IS REALLY CONFUSING ME…. I AM PLANNING TO APPLY FOR FRANCE AND SWISS TOURIST VISA……PEOPLE ARE ADVISING TO GO WITH FLIGHT RESERVATION AND DUMMY HOTEL BOOKING FOR APPLYING THE VISA……IS IT SAFE TO DO SO…….
Yes Karan. Thats is true. Go through this post for more details. http://hoppingmiles.com/schengen-visa-italy-indians-citizens-checklist/
Hey … thanks for amazing info. I have question . Did you visit bosnia and croatia in same schengen visa … because they dont come in schengen country.
Even though Bosnia and Croatia do not come under Schengen Visa, these countries allow visitors with a valid Schengen Visa. For this, you need to have a Multiple Entry Schengen Visa.
Hey Ashwini I also applied for France from Delhi and my visa got rejected with same reason. Now I am scared from which Embassy I should apply as I already booked my paid ticket and hotel I submitted all paid hotel and flight tickets even for Europe, I think I am going on solo trip that may the reason not sure. Any suggestion which country I should apply?
Hi Adhiman,
The rule goes by the fact that we need to apply to the country where we are staying for more number of days. If we are by any chance staying in two countries for equal number of days, then we need to apply to the Embassy of the country which will be our first port of entry.
Thanks for the article, this was helpful. Do you have any advice for writing an invitation letter? I want to give one to my brother to visit.
Sure Ezinne. I shall try to pen down that post soon ๐
My name is Vivek. I would be travelling with my wife. So apart from booking two appointments, will there be a need to get two sets of required documents and two covering letters or only one set. Her application form would be different.
Yes.Two separate set of documents and seperate application forms. Cover letter can be the same but you need separate copies of that each too!
Hi…My schengen visa got rejected due to reason for travel does not seem reliable. I am reapplying for the same. Just wanted to know in the new covering letter do i write the letter as a fresh application or do i mention the previous rejection and give further justifications
I am in two minds about it as I haven’t been in this situation. Why don’t you call the VFS helpline? They are the best folks to answer this question.
Hi i would like to read your thoughts about our story, please. We have been granted a Belgium Schengen visa my wife and i but after our departure date. We have reached out the Consulate to get our passports back, to our surprise Bangg! empty passports. The consulate officer told us that they couldn’t put our visas into our passport because it’s been granted after our travel date so what does it mean? do they have the right to do that after been approved? your thoughts will be appreciated , thanks
Honestly, If I were you, I too would have been disappointed. And yes, what they say is right. Because, the reason that a schengen visa demands a confirmed return flight is that they want to confirm that we come out of schengen area within a specific time frame. If your flight date has lapsed, that means you can’t commit to your promise of going and coming out of schengen area on the dates you have mentioned in the cover letter. So, a fresh application is recommended. But this time, be careful and apply as early as possible.
Thank you very much, i appreciate your reply.
By the way do we need to stick our-self with the same consulate?
That depends on your travel plans. Read this post if you are visiting multiple schengen countries and have a confusion as to which country to apply to : http://hoppingmiles.com/schengen-visa-italy-indians-citizens-checklist/
Hi! Thank you for the link, very helpful. I have got another question, how can we proof that we have been granted a Schengen visa if we decide to go to Italy this time. As I mentioned before we have been granted, but we didn’t travel because the consulate didn’t stick our visas into our passport due to the fact that our departure date has passed, Thank you in advance
There is no proof as your visas haven’t been stamped. Try a fresh application. All the best.
Thanks for sharing your knowledgeable experience, I really appreciate your care and concern Ashwini towards helping people. I’m sending you an email for your further help as i applied for visa and got refused.
Hi Ashwini, Really your post is very informative. I am planning to invite my wife to Paris as I’m already here from past 1 month. And when we asked for the details we have lot of opinions so more confused with what are the basic requirements. We have been told that will require an Invitation letter from me inviting my wife to Paris. I tried to search for a format but not able to get it. can you help me on that?
Also if my wife provide 6 months bank statement for my salary account will it be ok for Consulate?
As I’m already in Paris I have stay booked till my return journey is it fine to provide the same with my name?
Even we have suggestion for my wife to not show that you are working to save document for leave approval which is quite difficult for her.
I have 1 question in mind as we didn’t planned any internal journey as of now and if we mention about the visit to different countries is it mandatory to show the details of the stay for other countries? Looking forward for your reply which will help us. Thank you
Hrisheekesh Pargaonkar ยฑ33753190588 ยฑ917588436499
Answering your questions one by one.
q: We have been told that will require an Invitation letter from me inviting my wife to Paris. I tried to search for a format but not able to get it. can you help me on that? a: Will try writing a post on that.
q: Also if my wife provide 6 months bank statement for my salary account will it be ok for Consulate? a: They ask only for recent 3 months. Doesn’t count even if you provide more as they will remove extra months docs in VFS Office. Just make sure you have a healthy bank balance.
q: As Iโm already in Paris I have stay booked till my return journey is it fine to provide the same with my name? a: Guess that would suffice. Confirm once with VFS call centre.
q: Even we have suggestion for my wife to not show that you are working to save document for leave approval which is quite difficult for her. a: Confirm once with VFS call centre.
q: I have 1 question in mind as we didnโt planned any internal journey as of now and if we mention about the visit to different countries is it mandatory to show the details of the stay for other countries? a: Definitely yes. You can do temporary bookings in booking.com. If you have plans of visiting other countries, then make sure she gets a ‘multiple entry’ Schengen visa.
Hope this helps. Thanks
hello , my wife is the citizen of italy (permanant green card ) as such we got married on dec 2015 and now she is pragnant and in italy she wants to invite me for her delivery as such i m having her name on my passport , marriage certificate, my name on her passport issue from milan italy. and a doctor covring letter of her pragnancy form italy. i need to know that how can i apply and a covering letter format. and the chances of visa….really worried about can u help a part.
waiting for reply
Please contact your VFS office and they will be able to guide you better. Thanks and congrats on the baby ๐
Can you please put more light on the format of ‘Detailed Itinerary’
Detailed Itinerary would be your confirmed accommodation booking printouts, flight tickets and inter city/inter country travel docs if any.
Thanks for the info here. One more thing i wanted to know that yesterday i called Thomas Cook for the Visa and they said that they can get it done and they will show the confirmed tickets & hotel bookings and as we get the visa they will cancel it and we can then book our hotels on our own. Do you think hiring them will be good idea or shall i do the visa process on my own.
It upto you Vikas. Totally your decision ๐
Hi, I was planning to go for a road trip in Europe, all planning is done from caravan to tickets. But all hopes are on visas. How do I compel them not to reject our visa. Please help. And if possible can u send me your mail. Thanks
If your planning is already done, then please apply visa asap. Follow the points given in the article and craft a convincing cover letter – that is the only thing we can do from our side to compel them. Subscribe with your mail id in the text box provided in the article and you will automatically get the mail.
Hi, I am planning a solo trip to Amsterdam in coming June month for 7 days. Is it a fact that solo trip visas are mostly rejected ? and I intend to travel in and around Amsterdam only. Would that be a problem considering it is a short itinerary for cover letter? Thanks in advance.
Don’t think it’ll be a problem to acquire visa if you are only in and Amsterdam for the entire trip duration. Just make sure you have accommodation booked for all the days and mention what all have you planned to see over the 7 days.
Hi, Thanks for the article,it is really helpful I have some doubts 1)I can give just reserved tickets(Not paid)? Many airlines provide free reserved ticket which block the ticket for 3 days. I have this question because on the main page of VFS website,they clearly mention that do not confirm your travel plans till visa is approved.So can i give reserved ticket(not paid) instead of a confirmed ticket(paid for)
2)The cover letter can be written on an A4 size paper write?
Thanks in Advance
Answering pointwise:
1. Will do but during the time of verification of your application by Embassy people, your ticket should be valid and should not be cancelled as they will verify it.
2. Should be printed on A4 size paper
Hello Ashwni
I find this post really informative, ad would like to clarify a few things w.r.t our trip Me and my husband are planning for a trip to Swiss-Belgium (and make day trips to France and Amsterdam while staying in Belgium). Our point of entry will be Swiss (will stay there for 3 nights) and then travel to Belgium( where we will stay for 5 nights). But while we stay in Belgium we intend to do a day trip to Paris and another day trip to Amsterdam. Our p.o.e will be Belgium. Q1 – Which country should we apply the Schengen Visa for? – Swiss or Belgium? Q2 – Also, both of us are working, but the way our budgeting works is I have more bank balance, and his is more like a current account, rather savings account. Keeping this in mind, what will give better chances of approval – applying together and showing both the bank statements or applying mentioning am sponsoring the trip? Please suggest ๐
Answer 1: Belgium Answer 2: Both bank statements will be a good idea i guess. Please clarify with local VFS office
I am planning to travel to Europe (Italy, Austria & Switzerland in that order) for a month in mid April with Italy being port of entry & main destination as I am spending 15 days there. I am travelling solo to Italy and then being joined by friends in Austria & Switzerland. Post that, I am heading to the US for 4 months where I am staying with my sister. I have a valid US visa. I also have previously traveled to the Schengen region 4 times in the last 8 years.
The tricky part is I am obviously travelling for this long as I have quit my job of 8 years and planning on taking a break for some time and find something once I am back.
My queries, hence, are:
1) Should I mention that I have quit my job in the cover letter itself hence declaring I wont have a Leave letter from my organisation. 2) Will I require any other document from my current employer (serving notice here) to support my claim? Shall i include one just to be sure? 3) I’m sponsoring my own trip, travelling solo & quitting my job for that- Will these 3 things pose to be possible reasons why my Visa could get rejected. If yes, what additional documents shall I submit to cover all bases.
Thanks in advance.
Thanks for writing in Rupal. Yes, your case is tricky. But tel me one thing, is your flight to US from India, after you come back from Italy or the flight is directly from Italy? Whatever is the case, please mention it in the cover letter. Yes, supporting documents to prove that you are leaving the job might work.
Again, convincing them that you are traveling to US later is essential. So flight tickets to US if available and shown, will make the job easy.
Hello, I am Bangalore.. planning to travel to Ireland in the month of June. Since I didn’t get any post related to Ireland, I am posting few questions here ๐ . 1. My daughter will be travelling with me, so we need her father’s consent letter since he is not coming with us. Do I need to get the letter Notarized? 2. I will be travelling with my friend , do I need to give proof of relationship with her? 2. My application letter should address to whom? Should it be The Honorable Consulate Embassy of Ireland c/o Biocon Limited 20th K M Hosur Road Electronics City PO Bangalore 560100 (as found under Emabassy of Ireland, Honorary Consuls- India, Bangalore) 3. If you can help me with writing a detailed itinerary plan. Thanks in advance! ๐
1. My daughter will be travelling with me, so we need her fatherโs consent letter since he is not coming with us. Do I need to get the letter Notarized? Father’s consent letter and permission letter from school. Notary sign not required.
2. I will be travelling with my friend , do I need to give proof of relationship with her? Haha. No. You can’t prove if someone is your friend. There is no such formal document that exists to prove it.
2. My application letter should address to whom? Should it be The Honorable Consulate Embassy of Ireland c/o Biocon Limited 20th K M Hosur Road Electronics City PO Bangalore 560100 (as found under Emabassy of Ireland, Honorary Consuls- India, Bangalore) Yes.
3. If you can help me with writing a detailed itinerary plan. Please check the post, I have mentioned the format. Follow the same with your plans and itinerary.
Thanks for reply ๐ . One more question, Do i need to submit flight tickets/confirmation for visa application, though it’s not mentioned anywhere under required documents for visa.
I’m surprised that it isn’t mentioned. Return flight tickets are mandatory for any Visa ๐
Hi … Me and my wife are travelling to Austria and Czeh Republic for 16 days with 9 days in Austria and hence applying from the Austrian Embassy. I am also doing two day trips to Neuschwanstein Castle and Berchtesgaden Salt mines both being in Germany with our stay being in Innsbruck and Salzburg respectively on the day of the day trips.
In light of the above in the application form in Point 22 it mentions Member State (s) to visit should I mention only Austria OR Austria and Czeh Republic OR Austria Germany and CzehRepublic
Mention all the member states you are traveling to. Also check the multiple entry option in the application form
Hello I am applying for a schengen short term tourist visa. I am applying through the Netherlands embassy as I will be staying there for the longest. I have some queries.
1) This is a solo trip. I am male,single and in mid 20s. I have been to singapore last month as a tourist. Should I mention it in the cover letter indicating that I have traveled solo before and attach visa and stamp copies? Or should I avoid mentioning it?
2) I work For an IT company with a monthly salary of about 35k. I have been working there for about 2 years. and will show about 2 lakhs in my salary account with salary slips and ITR for 14 days trip. I still feel that this might not be enough to convince the authority. I am thinking of attaching my mother’s bank statements and ITR along with a letter. The thing is, I don’t want authorities to think that my mother is the sole sponsorer of this trip as I earn a descent amount of money .I am more inclined towards a middle path by writing something like this in the cover letter-‘The trip will be sponsored by myself. I will also carry my Mother’s international debit card linked to her salary account to deal with any unforeseen circumstances. Her Bank statements,ITR and letter of consent are attached”.
Is this recommended? Or should I change some words like “unforeseen circumstances”Please Reply
1. No need to mention Singapore trip. If you have been to Schengen countries earlier, then the application form asks for Visa number.
2. I feel 2L for a single person for 14 days should suffice. Attach your credit card statement to show that you have a credit card too.
Hi Ashwini, I am applying for Schengen through the Belgium consulate. I intend to travel to Brussels, Amsterdam and Paris and I will be flying in and out of Amsterdam. Here are my questions –
1. I am travelling solo, for the first time to Europe or anywhere. I am quitting work at my current organization and have a 3 week break until I join the new company. Would be using this break to travel. Would this by any chance be a problem and lead to rejection? I have clearly stated in my cover letter about this and would be attaching the resignation confirmation and new job offer letter, and as well as confirmed return ticket and accomodation details (booking.com no pre payment reservations). 2. Is it okay to apply through Belgium consulate and not Netherlands (as my country of entry and exit is this)? 3. How long does it usually take to receive the visa? I am getting my tickets for 5th May.
Thanks in advance
1. Should not be a problem 2. If you are staying max number of days in Belgium, this is fine. 3. 15 working days is what they say.
Thank you so much. This is very helpful. I was hoping you could help me with some questions. I am travelling to italy for a month with my boyfriend. During my stay in Italy i will be staying with my BF family for 18 days. During my stay there i will be attending a wedding and also seeing the amalafi coast. After the 18 days period we will be visiting Rome, Venice and Florence. I will be applying a visa for myself only since my BF is a Canadian Citizen. I hold a Permenant Residence here in Canada. I was told if i am applying for a private visa to not mention Tourism. I am currently working full time as an Account Manager but i will be resigning before my trip. This is because i will be going to College full time when i come back.
1) Do i have to let the embassy know that i will be going other places in italy? ( i was going to say i am staying with my BF family for all the 30 days) 2) Is proof of school letter station start date enough to show them that i will be returning( including my return flight) 3)If i am applying for a private visa do i have to tell them i will also be visiting Amalafi while at my sponsers? 4) I do not want to ask my sponser to get statements of their bank. Can i mention that i will be supporting myself as well and show my own bank account and sufficient funds. ( how much $ is needed to show for about 28 days) While i will be staying with my sponser?
Thank you so much!!
1. If you are traveling within Italy and not going out of the country, then its not needed to mention. 2. Yes. Should suffice. Mention that in cover letter 3. No need. Just mention in cover letter that you will be staying with your Bf’s family. Ask them for an invitation letter stating that they are inviting you to stay with them. Attach it with your docs 4. Showing your bank details will be enough. The amount depends on the country you stay. Ask your local VFS office or check their website for these details.
Hey, I wish to apply for Shengen visa next week from France Embassy. I have already drafted a cover letter, would you be able to check it and let me know of any improvements? really appreciate.
Please mail me to [email protected]
I have WP120 visa for Switzerland and wish to get Tourist visa for my wife and son (3yr old) to stay with me for a period of 75 days. Can you please help me with covering letter and/or invitation letter that my wife should submit along with her visa application form. Trip would be sponsored by me but my wife also has sufficienct balance in her bank account. Please do let me know if you have any other suggestions for visa application.
Thank you in advance.
I’ve already mentioned the cover letter format in this article. Please go through it thoroughly. Showing her bank statement is fine if she has good balance.
Hi, Thanks for such an informative post….. great job My query is that i am getting married on july 15th and leaving on morning of july 18th morning for a 7 day trip covering amsterdam, antwerpen & paris. the issue is i wont be having a marriage certificate while i apply for me and my to-be wife’s visa. I will be taking care of all the expenses for travel. i am not sure about which documents should i place for my wife’s visa application
Try attaching the wedding invitation card and mention the same in your cover letter.
Hi, Did you attach invitation while submitting application ? Any other document that would require particularly to apply visa along with my fiancee ?
Hi I have a query. I am a practicing as a advocate. as I only few months back started my practice so that’s why I never filled tax,itr etc. I want to visit Belgium(20 days) to visit my sister she is staying there with her husband. can my father sponser me for the same and please share format for sponser letter and cover letter
Cover letter is already in the post. In addition to Sponsor Letter, you will need an invitation letter from your sister inviting you to their home and they need to mention that you shall be staying with them. The format will be a usual formal letter format with your details, purpose and intent of travel.
hi, I Am applying for a Shengen visa in germany, but will also be visiting hungary, austria, czech republic and poland, is the hostel reservation through booking.com valid, as in their email they show free cancellation date and also no prepayment required , so will those hostel booking will be valid. Also is it ok if i book a return flight from another country and city. Also One of my school friend works in berlin, and will be staying with him for couple of days, so is it ok to mention that in the letter to the embassy and do i have to get a letter from mentioning that i will be staying with him for couple of days and the whole trip will be self sponsored. Also would like to know i have resigned from my current job , and will be look for a new job after my return from my vacation , so will that be ok.
1. Hostel bookings are valid. Make sure you have your name on those. 2. Flight- Not an issue. Make sure you apply visa to the country which you will be staying the max number of days 3. Stay with friend – Yes, an invitation letter from him is needed. If you want to avoid the hassle, do bookings with free cancellation and then cancel those when your visa is stamped. 4. Job – Will not be a problem. Mention the same in cover letter. Also add a line that your family and work commitments are deep rooted here and you will have to return to your home country to fulfil those and you are visiting Europe just for tourism purpose.
hello, I have got an LOI from a reputed airline in India,and they wants me to do a short term ( 75 days )course from Madrid. once i get it done i will be employed by them.i have also received the invitation letter from the training centre from Madrid. My dad is sponsoring my course fee and all other expenses for the trip.He is getting a loan from a private firm for the same.
Now to apply for the visa (business) they wants the IT returns or form 16 which my dad doesnt have. He is retired and used to be an NRI. so my query is this, what other supporting documents can i produce ? (apart from my own personal bank statement and my dads )
Please call the VFS Helpline to get clarification on this.
Hello, thanks for the informative blogpost. I’m traveling with my friend who is applying as well for a short stay tourist visa at the French embassy, however we live in different states and plan on applying at the embassy in our respective states in Nigeria rather than as a group. Is it okay if I indicate that I will be traveling with my friend in my cover letter. (Note that all hotel reservations were made in both our names)
I think this should be fine. Can you please call VFS helpline and confirm with them?
Sorry but spelling mistake – The Honourable Consulate not Honorable.
Thanks for your concern ๐ Please have a look at this: https://wikidiff.com/honourable/honorable
Hi, i have couple of questions. 1. I would be visiting 3 Schengen countries in one trip, should i be applying for a single entry or multiple entry visa? I plan to reach France then Switzerland then Iceland which are all Schengen members. 2. I would be applying the visa at France consulate (because it is the only consulate closer to me) by showing trip to 1 country only but i plan to visit 3 later on. Once the visa is issued, can i still travel as per my plan or is it a problem? I have read that once the visa is issued, you can travel to any Schengen country.
1. Multiple Entry Visa 2. You can but if you show one country in your itinerary and tick the multiple entry option, there are high chances that they will approve it as a single entry visa. So make your move carefully.
Hi Ashwini Actually i researched on it meanwhile and found that single entry visa means entry to Schengen members while staying in Schengen members. It doesn’t mean single country. So as long as you are staying inside the Schengen region (it can be one country or more) without going out of this region, single visit is sufficient. Multiple visit means for example, India to France then to UK (which is outside Schengen) then to Italy.
I agree. Thats what we had been told when we went to Sweden last year where, though we had applied for ‘Multiple entry’ visa, we were granted only a ‘Single entry’ visa. So we too went by this defination and thought we can explore Paris for a few hours in our long layover at France, but the immigration folks didn’t allow us to step out of the airport a this was a ‘Single Entry’ visa.
For the same reason, we were scared if we would be allowed inside Iceland or not. But,in Iceland, we had no problems as we had flown in from Sweden which is a Schengen country. So, I cannot guarantee that the statement holds good, as I have been a personal victim to prove that definition wrong!
Hi, I would be travelling to three countries France, Belgium and Netherlands in September. I’m applying at the Netherlands embassy. Onward flight is from India to Paris(transfer at Doha) and return is from Amsterdam(transfer at Moscow). Can you tell me if I should take a single or multiple entry Visa? Thanks in advance
Mulitple Entry Visa
Hi Ashwini, I’m a first time traveller to Europe, it would really help if you could tell me the reason why I would need a multiple entry visa if all the member states I intend to visit are in the Schengen area. Also, what reason should I mention about this in the cover letter Thanks
Please check the above comment
Sir, I am Sudip Panday from Nepal Will you please give your email address so that I can ask some of the personal information regarding visa application ?
Please write to us at [email protected]
Hi my mom went her son home Italy two time with my father ,now she is trying to go alone , so she is housewife. is she can show enough money into bank for her expenses ?
Yes. She can show money in her account and can self sponsor.
Hi Ashwini! My wife is resident of Finland and she is inviting me and my mother for a visit visa.I am currently working as Assistant Manager Mechanical engineer in a private firm and also have last 05 years ITR and all other official working documents,.I am applying through Netherlands embassy.I have some queries. 1. I book an appointment with my mother but she is paying for her whole trip she have strong bank statement,Pension slips and agricultural as well as residential property so is it fine to put my application with her? or should we apply separate as our insurance and applications are separate too. 2. Finnish embassy is not in my country and Netherlands embassy is accepting applications on behalf of Finland. So whom should i address in my cover letter? Finland embassy or Netherlands embassy? 3. About travel Itinerary,I am travelling to Finland and then we have plan to visit Sweden and i also have booked a hotel in Sweden through Agoda.com, so should we just write our visit to finland and sweden? and do we need to mention places in finland and sweden we intend to visit? Ps. I will stay in Finland for almost 1 month and my mother will stay for 2 months.Please answer according to that In Itinerary question Thanks, Need your suggestions soon as i have appointment on this tuesday
Answering your question pointwise:
1. Mention in cover letter that you both are travelling together but have different sources of income which are stable and strong, hence applying separately with different set of documents but will be staying and travelling together. 2. In a similar situation, My sister applied Iceland visa last year through Denmark embassy as it is one which processes Iceland visa in our country. Her cover letter started like this. FYI, she got her visa approved in time.
July 20, 2017 The Honorable Consulate Embassy of Denmark 11, Golf Links, New Delhi Delhi 110003 India
Dear Sir/Madam, I would like to apply for Schengen Visa to spend a holiday in two European countries โ Iceland and Sweden, thisย August 20ย to Septemberย 2, 2017. I am applying through your Honorable Consulate Denmark as Iceland is my main destination and will be staying here maximum number of daysย and will be flying in and out of Reykjavik. Myself and my wife are travelling together on this trip. Tourism is the main purpose of our visit, toย see the beautiful landscapes and experience the rich culture and heritage offered by both the countries
Arrival date | Departure date | Days | City(Country) 20 August 2017 | 21 August 2017 | 1 | Stockholm(Sweden) 21 August 2017 | 31 September 2017 11 | Reykjavik – Bruarfoss – Vik โ Hof โ Detifoss โ Husavik – Latrabjarg -Reykjavik (Iceland) 1 September 2017 | 1 September 2017 | 1 | Reykjavik (Iceland) โ Stockholm(Sweden)
……(continues)
P.S: Above itinerary was in table format. Couldn’t paste it in the same format. Please make a table.
3. I hope the above snapshot of my sister’s cover letter would have given you an idea about the answer for this question.
P.S: An invitation letter from your wife with her proof of residence must be attached with both of your documents and don’t forget to mention in the cover letter that you both are being invited by her and that the invitation doc is attached.
hello, i applied to france embassy and i got rejected today. me and my husband planning to travel France ( Paris) and Netherland (AMsterdam) from 4th Nov to 11th Nov. i am working and i have all documents from ITR papers to work leave letter and enough funds in account. Problem is my Husband only got 1 year ITR paper that is 2018 and he is working as share trader and handle clients but as freelancer. so how to show sponsor and what to mentioned on cover letter. who can be sponsor??? we both have funds in accounts but as he is freelancer is it going to hamper our visa decision?? can you please guide me how to make changes in our profile and get visa for france second time?? what all documents we show as to show ties to come back to home country??? i have my all bookings done. Flights and hotels all booked. i want visa to go.. please guide me
Try mentioning that you have strong family ties back here in India. Have a home and job to join back(for you) and projects to finish(for him). Otherwise, I guess, you have all req documents in place.
Hi, I’m from Mumbai & intend to travel to the Czech Republic for a few days. I am a confused as to whom the cover letter should be addressed, should it be addressed to the Embassy in Delhi or to their Honorary Consulate in Mumbai?
Don’t think that would matter as much as the content inside the cover letter. Either one would do
Me and my husband are planning to Go to Prague and Italy in Jan.We are applying to Prague as we are staying there for max. no of days as well as it being the country of entry.
The issue is I have been working for only 1.5 yrs and have 1 yr IT return document. Also my account shows liquid cash of 1.5 lakhs (FD of 1 lakh is there too but not liquid) Husband only got 3 year ITR paper and also approx 3 lakh cash in account. I am mentioning that I am working also submitting all docs(statements, NOC etc)
So whom to show as sponsor on my cover letter ?? Should I show self/joint/ husband as the sponsor on my letter? Please let me know.
You can say that you are sponsoring yourself.
Hi. Great Post. I have dropped you an email for further queries on my solo trip to Europe coming Feb. Hope to see a response. Thanks.
Hi , Thanks for your valuable post. I just wanted to know one thing , do I need to download the application form from the VFS Italy and then fill it out with a Pen. Otherwise there seems no other option, because attached is a PDF file on the website. The only option seems to be download the file and then fill it up with Pen. Can you please guide me to the correct way,
Yes, download it and take a print and fill it by hand.
Hi, Thank you for bringing up such a wonderful post. I have question before proceeding further for Schengen visa. I stay in Bangalore and my parents stay in Odisha. Their passports are issued recently in Odisha. Can we all apply together in Bangalore Vfs? If yes, do I need to mention that parents stays with me in Bangalore? P:S, I have to show their bank statement as well in support to show sufficient finances.๏ปฟ
They can apply with you I guess. Please call VFS helpline and confirm
Hi Ashwini…I read all your comments respective of all questions you gave useful tips. So helpful. Thanks. Here is my Question…… I planning to travel with my minor kids to Malta…If i will get the Malta visa, can i book the ticket to France to visit the places in france and return from France.
If you plan so, please mention the same in cover letter and do all the bookings. Last time, we had a 6 hour layover in Paris and officials there did not allow us to go out though France was in Schengen and said that we did nit have a multiple entry visa. So mention that in cover letter and ask for a multiple entry access.
Hi, can you please help me with ‘covering letter for long term student visa’? I am from India and would be traveling to Italy for masters. Can you share if any examples?
The format is the same except the itinerary in the table form. Convince them that you are going there to study with all the related documents.
Hi Ashwini, i want to apply for a Schenegen Visa from French embassy. I am travelling with a group of 9 friends. Do i need to mention their names or passport numbers in the cover letter or attach their passport copies in the documents?
Well, 9 friends. Hmm.. Don’t think its required. It’ll be too much information and can confuse the embassy officer!
Hi. I am visiting germany for a conference (business visa) and i have hotel bookings for all the days in Berlin. But if time permits i might visit france and amsterdam.Now my doubt is..do i need to mention about the probable countries i might visit in the visa application form question no.22 where the column asks for ‘Member state (s) of destination’ ?
If you are going by road to France and Amsterdam, Then I dont think you need to mention that as there will rarely be checks on the road inside Schengen area. Otherwise, I guess, you must have to.
Hi ashwini,
i’m kranthi and Am applying for Student Visa( D-Visa) to Spain. I almost Completed with my Documents part . Preparing for Cover letter and this blog really helped me . Do you have any suggestion format for Student Visa as such a Sample Cover letter. Because the program Duration will be 18 months . i dont have any Accommodation proof because i have to go and find it out. But college gave me confirmation letter saying they will provide Accommodation but they didn’t mention address in specific .Should i mention this in my Cover letter
Yes. Please mention this in the cover letter.
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A Schengen Visa Cover Letter is the letter, which the visa candidate composes for the embassy where the visa application reports will be submitted.
It is essential to compose an introductory letter as a method of correspondence with the consulate official that will/will handle your visa application.
Particularly, since a ton of the Embassies utilize the VFS administrations to gather reports and convey the candidate’s identification, you get no opportunities given to address the visa officials and clarify your subtleties. As the visa officials settle on their choices dependent on the records you give, it is energetically prescribed to compose an introductory letter that would do the clarifying for you.
Subsequently, compose a convincing introductory letter despite the fact that it isn’t to be found on the rundown of required reports!
Ensure your introductory letter is composed by your movement reason, for example, Business, Health, Visit, and so on
Sample Starts From Here
April 03, 2017
EMBASSY OF THE FEDERAL REPUBLIC OF ITALY No. 6/70G Shanti Path, Chanakyapuri, New Delhi 110021 India
Subject: Anjali XXXXXXX, Indian Passport No: XXXXXX, Schengen Visa for Visit Friend/Famliy
Dear Sir/Madam,
I might want to apply for a Schengen visa upon my aim to make a trip to Italy from June 6 to June 29, 2018.
The fundamental reason for my movement is to visit my Italian companions. Notwithstanding, I look forward to likewise visit the eminent sights all through Italy, just as experience the renowned Italian food and become familiar with the Italian culture and lifestyle.
I am utilized since April 2014, at present holding the situation of Sales Marketing Executive. My boss has just endorsed my excursion from work for the length of this trip.
It would be ideal if you locate the accompanying records to help my visa application:
Visa application form, with passport size photograph
Travel Insurance
Flight Reservation or Flight Itinerary
Hotel Booking for your whole trip
Business and leave authentications demonstrating affirmed leaves just as the date I am required to re-visitation of work
ITR, Payslips, and Savings Account as confirmation of my pay
Full detailed Itinerary:
Likewise, the extra reports needed for Medical Purposes Schengen Visa Application:
Encased duplicates of clinical records about your condition
Bank articulations and health care coverage inclusion to cover for clinical costs in [name of country]
I believe that you will discover everything is all together. For any inquiries or explanations, kindly don’t spare a moment to get in touch with me whenever.
Expressing gratitude toward you ahead of time for an ideal answer to my application.
<Your Complete Name> <Your Address>, India
If it’s not too much trouble utilize the accompanying rules when you present an introductory letter for clinical purposes to the Embassy:
Current Date
Name of Referring Hospital
Address and Phone
Tolerant Name
I am composing for my patient, (quiet name here), to report the clinical need of (prescription/treatment/gear being referred to) for the treatment of (the specific determination). If it’s not too much trouble find in this letter the data with respect to the patient’s clinical conclusion and history and a rundown of my treatment thought process.
Patient’s Diagnosis and History:
Treatment Duration:
Kindly, don’t stop for a second to reach me should any extra data be needed to guarantee the endorsement of the (drug/treatment/gear being referred to).
Sincerely, (Name and signature of physician) Your licensed provider must complete, date and sign the letter.
The Schengen Visa Cover Letter is a letter addressed to visa consulate or embassy where the applicant submit his/her visa application along with other required documents.
Table of Contents
It’s important to write a cover letter as a way to communicate the delegacy officer who’ll reuse your visa operation.
In particular, now that numerous delegacies use VFS services to collect documents and issue aspirants’ passports, you’re doubtful to speak to visa officers and give your details. As visa officers make their opinions grounded on the documents you give, it’s largely recommended to write a cover letter that will explain it to you.
So, write a great cover letter indeed if it isn’t on the list of needed documents.
Make sure your cover letter is properly written and show purpose of your trip, such as tourism, business, health, Visit to friend or family, etc.
Find the Particular Template or Sample Tourist Visa Cover Letter with details below.
Date : 01 March 2021
Embassy of the Republic of Italy Diplomatic Enclaves Islamabad, Pakistan
Subject: Cover letter For Schengen Visa for Visit Friend/ Family
Dear Sir/ Madam,
I your name ย holding passport #number want to apply for a Schengen visa on my intention to go to Italy from March 20 to April 28, 2021.
The main purpose of my trip is to meet my Italian friend. Still, I look forward to visiting great places each over Italy as well as to witness the notorious Italian cookery and learn Italian culture and life. During my stay, my Friend and me want to spend our leaves in the Spain and France to celebrate my birth day.
I am employed at < xyz company name > in < company address > since January 2020, currently working on the position of Sales Executive. My employer has already approved my leaves from work for the whole duration of this trip.
Kindly, Find The Below Documents To Support My Schengen Visa Application:
I trust that you will find everything is in order. For any questions or clarifications, please do not hesitate to contact me anytime.
Thanking you in advance for a favorable reply to my application.
XYZ Your Complete Name Your Address, In Your Country
If you are applying for a Schengen visa for the purpose of Tourist, Medical and Business then you must need a proper cover letter
Schengen Visa Cover Letter is important which you need to submit during your visa application process, in the cover letter the applicant writes to the embassy along with the visa application & required documents.
The person must write the purpose of his travel to the Schengen country or any of Schengen member state where he wants to visit.
Also Read This: Divorce Lawyer In the USA How Much Does It Cost 2021
In the Cover letter, you must write about the proof of funds how you will manage your planned trip.
If your trip is sponsored by someone else โ you need to explain your relationship with the sponsor and you should explain why someone is sponsoring your trip
You need to write down your planned itinerary; also you need to provide a detailed explanation of why you chose to apply by the specific Embassy
You should write the reason in your cover letter if you are unable to provide some documents and explain alternative documents that you may submit
You also need to provide details about your family or financial ties with your home country.
The cover letter is actually a way of communication between you and the visa officer or embassy who will handle your visa application and process.
Nowadays most of the embassies using different third party visa application centers to collect visa applications and documents so you donโt get a chance to speak with the visa officer and explain about your trip and yourself visa officer finalize his decision after checking your provided documents and visa application so it is highly recommended that you must write a cover letter for an explanation.
Even some embassies did not mention the cover letter in the documents checklist provided by embassies but you must write a proper cover letter.
You must write a proper cover letter which will explain your purpose of travel, such as Tourism, Business, Medical or Visit someone.
Find a private template or sample of a tourist visa covering letter with details below:
February 02, 2020
EMBASSY OF THE REPUBLIC OF ITALY Plot 196/208, Street 16, G5, Diplomatic Enclave, Islamabad
Subject: Cover Letter for Schengen Tourist Visa
Dear Sir/Madam,
I am writing this letter to provide details about myself and the reason why I am applying for a Schengen tourist visa. My name is Ahmed Saeed Pakistani National having Passport no. xxxxxxx. Working as an XYZ position in Xyz Company. I would like to apply for a Schengen visa upon my intention to travel to Italy from March 02 to April 02, 2020. Tourism is the main purpose of my travel. However, I look very forward to visit the magnificent sites throughout Italy, as well as experience the famous Italian food and learn the Italian culture and way of life. During my stay, I wish to visit the places and museums of Italy also explore the history and beautiful architecture.
My employer has already granted me a vacation from work for the duration of this trip.
Also, the extra documents required for Medical Purposes Schengen Visa Application: Enclosed copies of medical records about your condition Bank statements and insurance coverage to hide for medical expenses in [name of country]
I trust that you simply will find everything is so as. For any questions or clarifications, please don’t hesitate to contact me anytime.
Thanking you beforehand for a positive reply to my application.
Sincerely, <Your Complete Name> <Your Address>, Pakistan
——————————————————
Follow these guidelines when you submit a cover letter for medical purposes. Medical diagnosis must be specific Recommended treatment must be described in detail by an authorized doctor You should provider-specific length of treatment. Lifetime or indefinite lengths of treatment will not be acceptable to grant your visa Find a private template or sample of a Schengen visa covering letter with details below:
—————————————————–
Current Date
Name of Referring Hospital Address and Phone Patient Name
I am writing on behalf of my patient, (name of the patent), to document the medical need for the treatment of (exact diagnosis). Kindly find the information regarding the patientโs medical condition and history along with a summary of my treatment.
Patientโs Diagnosis and History:
(Provide the information regarding patientโs condition and diagnosis and the patientโs history)
(Include information on the treatment and the course of care up to this point, and why the medication or treatment) is required and how you expect it will benefit your patient.)
Treatment Duration:
(Length of time the medication/treatment must be less than 12 months)
In summary, the (medication or treatment) is medically necessary for this patientโs health and/or improvement.
Please, do not hesitate to contact me for any kind of additional information if required to ensure the approval of the (medication or treatment).
Best Regards, (Name and signature of Doctor) The licensed provider must complete, date, and sign the letter.
Hope You Will Get The Benefit From This Article
Read More: How To Write The Perfect Cover Letter For Canada Visa
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Psychotherapy, personality, cover letter for schengen visa(5 samples).
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When applying for a Schengen visa, your cover letter is an opportunity to show your recipient why you qualify. The best format for writing a cover letter is as follows:
[Embassy Name]
Please find attached all the required documents for my Schengen Visa application.
As highlighted, the [medication/treatment] is truly necessary for my patientโs medical condition. I am confident that with the correct treatment and care, my patient would be able to successfully recover/improve.
Please do not hesitate to contact me if any further information is required to guarantee the approval of my patientโs medical treatment.
[Embassy name]
[Embassy address]
Dear Consul General:
During the last [number of years youโve been working at the company], Mr./Mrs. [name] has been a key part of improving relationships with our investors abroad. As such, Mr./Mrs. [name] will be traveling to [name of city], [country] from [date of entry] until [date of exit] for a total of [number of days] to attend to the following work-related activities: [Write in as much detail as possible about the business that will be conducted abroad]
Furthermore, during this time, Mr./Mrs. [name] will be attending an important business meeting in (city name) to improve corporate relations with our partners abroad.
I kindly ask for the [visa type] to be issued to Mr./Mrs. [name and surname] at your earliest convenience.
[Name and last name]
[Address of employer]โ
Immigration Officer
[Embassy Address]
[Embassy Phone Number]
Dear Sir/Madam,
[Your occupation]
โApril 03, 2017
EMBASSY OF THE FEDERAL REPUBLIC OF GERMANY
Chanakyapuri, New Delhi 110021
Subject: Anjali XXXXXXX, Indian Passport No: XXXXXX, Schengen Visa for Visit Friend/Famliy
Also, the additional documents required for Medical Purposes Schengen Visa Application:
June 17, 2017 โ Chateau de Versailles
What are the types of schengen visa cover letters, what should your cover letter include, was this helpful, related posts, cover letter for hse position (5 samples), cover letter for lunch monitor (5 samples), cover letter for dnata equipment operator(5 samples).
Home > Blog > Guides > Schengen Visa Cover Letter
on 22 Nov, 2021
What is a schengen visa application cover letter.
A Schengen Visa Cover Letter (or Covering Letter) is a document written by you and addressed to the Schengen Embassy/Consulate along with the other documents you are required to submit.
The letter should provide additional information concerning the purpose of your trip and your intentions to return to your country of residence.
The letter acts as a personal introduction as it shows to the Embassy/Consulate officers a brief summary of your travel background (e.g., travel dates, employment background, etc.).
In other words, your cover letter is a summary of your Visa application .
The cover letter represents a way of communication between you and the embassy officer, in which you are explaining your reasons for your trip and why you should be accepted.
Please note that some Embassies/Consulates have chosen to outsource the Visa application process meaning that you have to submit your application through an outsourcing company such as VFS Global.
In this case, your cover letter is your only chance to communicate with the Embassy/Consulate officers and explain your details and the reason why you believe they should grant you a Visa as well as your intentions to only travel and not to overstay your Visa, as they will not be able to see you face-to-face.
This letter is not a mandatory requirement meaning that the applications that do not include it will not necessarily be rejected or delayed.
However, we strongly recommend and urge you to submit it as it does more than make a good impression on the Embassy/Consulate officers and speed up your Visa application process – Your cover letter can significantly increase your chances of success because it summarises every item you have provided.
You should submit a Visa application cover letter even if you have been invited by a partner company to the Schengen Region and you are applying for a Business Visa .
The cover letter is an important document as it gives you the chance to introduce yourself and make your travel purpose clear.
The letter is important for your application because:
Most of the documents that you must submit are official documents that cannot clearly highlight your travel background.
In other words, your covering letter is the only document that can actually tell a story.
Telling a story can be a powerful communication tool because the Embassy/Consulate officers can understand who you actually are and why you should get a Visa.
Embassies/Consulates receive hundreds of applications weekly.
Sometimes, those responsible for processing them do not have time and patience to figure out the purpose of the journey and the intentions to return to the country of residence by analysing all of the documents of each single Visa applicant.
This does not mean that they do not check your documents carefully but they typically do it to determine if they show consistency. Therefore, this letter can simply make your application process easier for them.
Getting most of your Visa application documents depends on bureaucracy/laws in your country of residence/other people that must write and sign your documents.
The cover letter is the only document that you must write and sign by yourself (together with the Visa Application Form and your day-to-day travel itinerary ).
Once you have gathered all of your documents, you can write the letter on your computer.
We recommend you write it after you gather the rest of your documents because the letter should include a list of the documents that you are submitting for your application.
Important: If you are not familiar with this type of letter, you can download one of our templates (please select the one that is the most relevant for your situation) and fill it out following our suggestions. Please contact us for further details.
Even though the cover letter should not be very long and must contain only key information about you as an applicant, there are several mistakes that you should avoid making.
Also, do not forget that the cover letter does not have to be too long and the information on it must match the information on your other documents .
Not all the below errors can lead to the rejection of your application but your chances of approval may decrease.
Therefore, we strongly recommend you double-check your covering letter before submitting it so that you can be sure it does not contain one of the following mistakes:
Logical reasoning is a powerful tool not only for your covering letter but also during the interview with the Embassy/Consulate officers.
Make sure you know how to explain the reason as to why you travel to the Schengen Region and your intentions to return to your country of residence.
For example, โ I want to visit France because I like it โ or โ I want to visit France because it is a nice country โ are not logical reasons as to why you want to visit France (or another Schengen country).
You should be more specific. For example: โ I want to visit France because Iโve been fascinated by French culture ever since I was a child โ.
The same rule applies to the explanation of your intentions to return to your country of residence. Writing โ I will return to my country of residence because I cannot stay in the Schengen Region โ is not a logical reason as to why you will not overstay your Visa.
You can write instead: โ I will return to my country on August 15 because my employer did not allow me to take more than 3 weeks off โ or โ I will return on September 20 because I must attend a vocational training course upon the request of my employer .โ
One of the purposes of your covering letter is to outline details about your trip that are not indicated by your other documents.
For example, in case of a tourist Visa application you should not write: โ I will be travelling to France between October 20, 2020, and November 17, 2020, and I will stay at Hotel Lafayette in 23 Rue des Messageries, Paris .โ
Of course, this information is important because it shows relevant details about your trip but the Embassy/Consulate officers can easily understand your trip details by checking your flight and hotel reservations.
As we mentioned above, you should try to tell a story in your covering letter (even though you have to maintain a professional tone).
For example, you can write: โ I will be travelling to France between October 20, 2020, and November 17, 2020. I have chosen to spend almost one month in France as I strongly believe that I need time to visit the most important tourist attractions and get to know the French culture. I will stay at Hotel Lafayette in 23 Rue des Messageries because the hotel is located within walking distance of the most important places of interest in Paris.โ
Not all applicants have an excellent command of English, and the Embassy/Consulate officers wonโt judge you if you make some grammar mistakes (especially because it is highly likely that English is not their native language).
But a covering letter that contains too many spelling mistakes and does not follow some specific layout rules (the way that words are set up on the page) will make the Embassy/Consulate officers believe that you do not have a sense of consideration for the event and are not respecting the application process (which is your Schengen Visa application).
Therefore, you need to pay attention to the spelling, punctuation, capitalisation, and layout of the letter.
Please read carefully the two cover letter sample paragraphs below (please note that none of them is a complete sample cover letter and you need a more detailed template/sample in order to write a cover letter for Schengen Visa application):
Sample 1:
“Dear sir madam I would like to apply at your consulate general for a schengen visa for visit friend in Netherlands.
My name is raji anand. I will be travelling from new delhi to amsterdam between octobr 15 and November 17 My employer has already approved my vacation and leave from work for the duration of 1 months. I hold an Indian passport no xxxxxx and I have attached passport size pictures to these cover letters. please do not hesitate to contact me for more information !Thanking you in advance, Raji anand. โ
“Dear Visa Officer,
I would like to apply for a Schengen Visa upon my intention to visit the Netherlands between October 15, 2020 and November 17, 2020.
My name is Raji Anand and I am an Indian citizen. I will be travelling from New Delhi to Amsterdam to visit my close friend, John Smith, who has also provided a sponsorship letter to support my Visa application as he will be covering all of the expenses for the duration of this trip.
I have attached to this letter the following documents [List of documents] .
Please do not hesitate to contact me for any questions and clarifications.
Raji Anand”
Bad spelling and writing mistakes (like the ones in the first sample) will make you seem less credible and the Embassy/Consulate officers may believe that you do not have a sense of consideration for your application process.
At the same time, attention to details such as spelling, punctuation, and capitalisation (as shown by the second sample that we provided as an example) will make the Visa officers think that you are an organised and responsible person who put effort into preparing the Visa application.
Show the Embassy/Consulate officers that you are an organised person.
You should mention the list of documents that you are submitting for your application in order of priority (and not randomly).
Start with the documents that are mandatory for all applicants no matter their personal situation (application form, passport, insurance, etc.) and then add the documents that are mandatory according to the purpose of your trip (e.g., hotel reservations , flight reservations , and travel itinerary – if you are applying for a tourist visa) and the documents that are mandatory according to your personal situation (e.g., employment contract , No Objection Certificate (NOC) Letter from your Employer, payslips , your bank statements , etc. – in case you are employed and you pay the expenses for your trip by yourself).
For further details concerning the Schengen Visa requirements and the order that you should keep when listing them in your covering letter, please check out this blog post.
The details and reasons outlined within your cover lettering must align to the same information and evidence you have provided in every other document you are submitting.
If you contradict or state a point in your letter that does not align to the documents you provide to the Embassy/Consulate, you could jeopardise the entire application, which may cause your Schengen Visa to be rejected.
For example, if in your cover letter, you outline that you are travelling to stay with your family who lives in Italy but you do not include an invitation letter or sponsor for accommodation letter from them, then it contradicts the information in your application.
Another example is that you say you are traveling for tourism but then you have an invitation letter from a business in your documents. Or, when your passport number and other personal details in your letter do not match the details in your other documents.
If you are confused, worried or stuck, the best next step to take is to Get a Free Consultation .
The session takes 5 to 10 minutes, starts immediately and you will get our advice delivered to your inbox by a Visa Expert within 1-2 hours. This is not a video or phone call, it is just like a live chat, where we can understand your situation better and an expert shares what you should do next.
There is no commitment to use our services at all, we just provide you advice based on our assessment of your situation and give you the next steps you need to follow to get your Schengen visa.
Click the Free Consultation button below to get the information you have been searching for
Schengen visa.
15 sample employment letter for schengen visa.
Are you planning to apply for a Schengen visa but feeling overwhelmed by the employment letter requirement?
Look no further!
In this comprehensive guide, we have compiled fifteen sample employment letters that will help you navigate the visa application process with ease.
These letters cover a wide range of scenarios and industries, ensuring that you have the perfect template for your unique situation.
Get ready to boost your chances of securing that coveted Schengen visa and embark on your European adventure!
Subject: Employment Verification for [Your Name]
Dear Visa Officer,
I am writing to confirm that [Your Name] has been employed by [Company Name] as a [Job Title] since [Start Date]. [Your Name]โs current annual salary is [Salary Amount], and their primary responsibilities include [List Key Responsibilities].
[Your Name] is a valued member of our team and has been granted leave from [Start Date] to [End Date] to travel to [Schengen Country/Countries]. We anticipate their return to work on [Return Date].
If you require any further information, please do not hesitate to contact me at [Your Contact Information].
[Employerโs Name]
[Employerโs Title]
[Company Name]
Subject: Confirmation of Employment for [Your Name]
This letter serves to confirm that [Your Name] is currently employed by [Company Name] as a [Job Title]. [Your Name] has been with our company since [Start Date] and is a permanent, full-time employee.
[Your Name]โs current annual salary is [Salary Amount], and their primary responsibilities include [List Key Responsibilities]. We highly value [Your Name]โs contributions to our organization and support their planned travel to [Schengen Country/Countries] from [Start Date] to [End Date].
Please feel free to contact me at [Your Contact Information] if you have any questions or require additional information.
Best regards,
Subject: Employment Letter for [Your Name]
I am pleased to confirm that [Your Name] is employed by [Company Name] as a [Job Title]. [Your Name] joined our company on [Start Date] and is a full-time, permanent employee.
In their role as [Job Title], [Your Name] earns an annual salary of [Salary Amount]. Their primary responsibilities include [List Key Responsibilities]. [Your Name] is a dedicated and valuable team member, and we fully support their planned trip to [Schengen Country/Countries] from [Start Date] to [End Date].
Should you require any additional information, please contact me at [Your Contact Information].
Subject: Verification of Employment for [Your Name]
I am writing to verify that [Your Name] is currently employed by [Company Name] as a [Job Title]. [Your Name] began working with our organization on [Start Date] and is a permanent, full-time employee.
As a [Job Title], [Your Name] earns an annual salary of [Salary Amount]. Their primary responsibilities include [List Key Responsibilities]. We fully support [Your Name]โs planned travel to [Schengen Country/Countries] from [Start Date] to [End Date] and look forward to their return on [Return Date].
If you have any questions or require further information, please do not hesitate to contact me at [Your Contact Information].
Subject: Employment Confirmation for [Your Name]
This letter serves to confirm that [Your Name] has been employed by [Company Name] as a [Job Title] since [Start Date]. [Your Name] is a permanent, full-time employee and is a valued member of our team.
[Your Name]โs current annual salary is [Salary Amount], and their primary responsibilities include [List Key Responsibilities]. We support [Your Name]โs planned trip to [Schengen Country/Countries] from [Start Date] to [End Date] and anticipate their return to work on [Return Date].
Please feel free to contact me at [Your Contact Information] if you require any additional information.
I am pleased to confirm that [Your Name] is currently employed by [Company Name] as a [Job Title]. [Your Name] joined our organization on [Start Date] and is a permanent, full-time employee.
As a [Job Title], [Your Name] earns an annual salary of [Salary Amount]. Their primary responsibilities include [List Key Responsibilities]. [Your Name] is a dedicated and hardworking employee, and we fully support their planned travel to [Schengen Country/Countries] from [Start Date] to [End Date].
Should you have any questions or require further information, please contact me at [Your Contact Information].
This letter serves to confirm that [Your Name] has been employed by [Company Name] as a [Job Title] since [Start Date]. [Your Name] is a permanent, full-time employee and a valuable member of our team.
[Your Name]โs current annual salary is [Salary Amount], and their primary responsibilities include [List Key Responsibilities]. We support [Your Name]โs planned trip to [Schengen Country/Countries] from [Start Date] to [End Date] and look forward to their return on [Return Date].
If you have any questions or require additional information, please do not hesitate to contact me at [Your Contact Information].
I am writing to confirm that [Your Name] is currently employed by [Company Name] as a [Job Title]. [Your Name] began working with our company on [Start Date] and is a permanent, full-time employee.
In their role as [Job Title], [Your Name] earns an annual salary of [Salary Amount]. Their primary responsibilities include [List Key Responsibilities]. [Your Name] is a dedicated and valuable team member, and we fully support their planned travel to [Schengen Country/Countries] from [Start Date] to [End Date].
Please feel free to contact me at [Your Contact Information] if you require any further information.
This letter serves to verify that [Your Name] is employed by [Company Name] as a [Job Title]. [Your Name] joined our organization on [Start Date] and is a permanent, full-time employee.
As a [Job Title], [Your Name] earns an annual salary of [Salary Amount]. Their primary responsibilities include [List Key Responsibilities]. We support [Your Name]โs planned trip to [Schengen Country/Countries] from [Start Date] to [End Date] and anticipate their return to work on [Return Date].
Should you have any questions or require additional information, please contact me at [Your Contact Information].
I am pleased to confirm that [Your Name] has been employed by [Company Name] as a [Job Title] since [Start Date]. [Your Name] is a permanent, full-time employee and a valued member of our team.
[Your Name]โs current annual salary is [Salary Amount], and their primary responsibilities include [List Key Responsibilities]. We fully support [Your Name]โs planned travel to [Schengen Country/Countries] from [Start Date] to [End Date].
This letter serves to confirm that [Your Name] is currently employed by [Company Name] as a [Job Title]. [Your Name] joined our company on [Start Date] and is a permanent, full-time employee.
As a [Job Title], [Your Name] earns an annual salary of [Salary Amount]. Their primary responsibilities include [List Key Responsibilities]. [Your Name] is a dedicated and hardworking employee, and we fully support their planned trip to [Schengen Country/Countries] from [Start Date] to [End Date].
I am writing to confirm that [Your Name] has been employed by [Company Name] as a [Job Title] since [Start Date]. [Your Name] is a permanent, full-time employee and a valuable member of our team.
[Your Name]โs current annual salary is [Salary Amount], and their primary responsibilities include [List Key Responsibilities]. We support [Your Name]โs planned travel to [Schengen Country/Countries] from [Start Date] to [End Date] and look forward to their return on [Return Date].
Should you require any further information, please do not hesitate to contact me at [Your Contact Information].
This letter serves to confirm that [Your Name] is currently employed by [Company Name] as a [Job Title]. [Your Name] began working with our organization on [Start Date] and is a permanent, full-time employee.
If you have any questions or require additional information, please contact me at [Your Contact Information].
I am pleased to verify that [Your Name] is employed by [Company Name] as a [Job Title]. [Your Name] joined our company on [Start Date] and is a permanent, full-time employee.
As a [Job Title], [Your Name] earns an annual salary of [Salary Amount]. Their primary responsibilities include [List Key Responsibilities]. We support [Your Name]โs planned travel to [Schengen Country/Countries] from [Start Date] to [End Date] and anticipate their return to work on [Return Date].
This letter serves to confirm that [Your Name] has been employed by [Company Name] as a [Job Title] since [Start Date]. [Your Name] is a permanent, full-time employee and a valued member of our team.
[Your Name]โs current annual salary is [Salary Amount], and their primary responsibilities include [List Key Responsibilities]. We fully support [Your Name]โs planned trip to [Schengen Country/Countries] from [Start Date] to [End Date].
Should you have any questions or require additional information, please do not hesitate to contact me at [Your Contact Information].
With these fifteen sample employment letters at your disposal, you are now well-equipped to tackle the Schengen visa application process with confidence.
Remember to customize each letter to your specific situation, ensuring that all the necessary information is provided.
We wish you the best of luck in your visa application and hope that these templates have made the process a bit less stressful.
Happy travels!
If you are applying for a Schengen Visa , you may have seen that you are required to submit a Cover Letter.
The Cover Letter for Schengen Visa applications is an important requirement, and knowing how to properly write one can affect the visa application’s outcome.If you are applying for a Schengen Visa, you may have seen that you are required to submit a Cover Letter.
The Cover Letter for Schengen Visa applications is an important requirement, and knowing how to properly write one may affect the visa application’s outcome.
What is a Cover Letter for Schengen Visa Application?
The Cover Letter for a Schengen Visa is required to introduce oneself, explain why you wish to visit that country, and connect with visa officers.
Even if you apply through a visa application center like VFS Global, your Cover Letter should be addressed to the Embassy or Consulate of the country you will visit.
In the Cover Letter for a Schengen Visa, you must convince the Consular personnel that you qualify for the visa.
What Information to Include in a Cover Letter for Schengen Visa Application?
When you write a Cover Letter for your Schengen Visa application, you have to include details of your entire trip including:
Sample Cover Letters for Schengen Visa
Below, you will find a sample Cover Letter for a Schengen Tourist or Visit Visa, a Schengen Business Visa, as well as for a Schengen Medical Treatment Visa which will give you an idea of what to include on your own Visa Cover Letter.
Sample Cover Letter for Tourist Schengen Visa
March 11, 2018
New Delhi, India
Netherlands Embassy in New Delhi
6/50 F, Shantipath
Chanakyapuri
New Delhi โ 110021
Dear Sir or Madam,
I’m writing to apply for a Schengen visa to visit the Netherlands from May 20 to June 10, 2019. I’m going alone, and my major motive for visiting the Netherlands is for tourism.
I’d like to see prominent tourist places in the Netherlands, such as the Van Gogh Museum, Anne Frank’s house, and the Keukenhof gardens, where I may see the Netherlands’ most popular flower, the tulip.
During my stay, I also plan to visit my sister in Dusseldorf, where I will stay at her home, from May 29 to June 5. Then I’ll return to the Netherlands, where I’ll see the Hague before departing.
I work at [name of company/organization] and hold the role of [job position]. I’ve been here for X years, and my annual compensation is XX. My employer has provided me with a No Objection Certificate for my trip, which is enclosed.
I intend to finance my own trip, and I have also enclosed proof I have the necessary financial means to cover my stay.
Below you can see a planned itinerary of my activities:
Date andย Activity
Supporting visa application documents I have enclosed with this letter:
I hope you find that the details I have provided in this letter are adequate for a favorable reply to my application. Thank you for your time, and do not hesitate to contact me should you need further information.
Best regards,
Alan Shilmani
[Full address in India]
Sample Cover Letter for Business Schengen Visa
If you are applying for a Schengen Business Visa, it is your employer who has to write the Cover Letter on your behalf. It must be written on the companyโs letterhead.
March 20, 2019
I am writing this letter to request a Schengen Business Visa on behalf of [applicantโs full name] with the passport number XXXX.
Through this letter, I would like to confirm that [applicantโs full name] is employed at our company [companyโs name] where he works as [job title or position]. [The applicant] has been working in our company for [X number of years], and needs to travel to the Netherlands to visit our partner company [partner companyโs name] during the dates April 20 to April 30, 2019.
During his visit at [partner companyโs name] in the Netherlands, [the applicant] will be engaged in the following duties:
Please do not hesitate to contact me if you have any additional questions.
Thank you for your time,
[Name of employer/supervisor along with siganture]
[Position or job title of employer/supervisor]
[Email address of employer/supervisor]
[Phone number of employer/supervisor]
Sample Cover Letter for Medical Treatment Visa
If you are traveling to a Schengen country to receive medical treatment, your doctor has to write the Cover Letter on your behalf. The Cover Letter for a Schengen Medical Treatment Visa has to include the following information:
I am writing this letter to request a Schengen Medical Treatment Visa on behalf of my patient [applicantโs full name] with the passport number XXXX.
[Applicantโs name] is diagnosed with [XYZ] and needs to receive [XYZ] treatment at the [medical facility name] in the Netherlands.
[Detailed diagnosis]
[Medical history]
[The nature and duration of the proposed treatment you will receive in the Schengen country]
I hope you consider the information I have enclosed in this letter to be satisfactory for my patientโs Schengen Visa application.
Should you have any additional questions, please do not hesitate to contact me.
Thank you for your time.
[Name of the doctor along with siganture]
Where should I submit the Cover Letter for Schengen Visa?
Depending on what country you are applying from, you can submit the Schengen Visa application at:
Keep in mind that if youโre going to visit multiple countries, submit the application at the Embassy/Consulate of the country you will visit first.
What other documents should I submit along with the Cover Letter for Schengen Visa?
When you submit your application for a Schengen Visa, along with the Cover Letter, you have to submit several other supporting documents, such as:
All About Employment Letter For Schengen Visa Application
Information On Germany Schengen Visa For Tourists And Visitors
Schengen Visa: Hungary Tourist Visa Application, Requirements & More
Moving To Malta: Everything About Malta Digital Nomad Visa
Complete Guide To Obtaining A Malta Work Visa And Permit
Malta Schengen Visa For Tourists – Application, Requirements & More
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A Schengen Visa may be required for your European travels. You can travel freely inside the 26-nation Schengen area of Europe with this type of visa.
A “ Cover Letter for a Schengen Visa ” is a letter that you compose and send together with your other Schengen Visa application to the Schengen Embassy. You and the embassy officer engage in the form of a cover letter in which you lay out your itinerary and your case for acceptance. Knowing how to format a cover letter for a Schengen Visa request is of the utmost importance because the result of the visa request may depend on it.
In continuation of our series of documents required for Schengen visa , this post will help visa applicants know how to get a cover letter (also called personal cover letter or visa letter) for a Schengen visa with examples of the same as well as how to get your cover letter in under 5 minutes.
You can download BlinkDocs App to make your cover letter using AI.
This letter is written to the embassy or consulate of the country you plan to visit and provides information about your trip, including your travel dates, the reason for your visit, and any additional information that may support your visa application .
Yes. Even though it is not required. Almost all visas need us to bring a cover letter. Here is the VFS page, which says a cover letter should be sent with the visa application.
Your cover letter is the first thing the visa officials will read when your visa application comes across their desk. This is because it shows that you are serious about your trip and want to return to your home country .
When writing a Cover Letter for Visa , you must include information about your complete trip, such as:
If you were unable to provide any of the essential papers, please explain why.
If you intend to travel to one or more European nations in this region, you must apply for a Schengen Visa for the following reasons:
You might be given a single-entry, double-entry, or multiple-entry visa by the Schengen consulate, depending on how frequently you travel and the reason for each journey.
The number of days specified on your visa application form and the actual decision made by the embassy is what determines how long your single-entry visa will be valid.
If you are applying for a Schengen visa, you might have seen that a Cover letter is required. It is essential to understand how to create a Cover Letter for a Schengen Visa Application because the result of the application may be dependent on it.
Subject: Include the purpose of your letter in one line.
Salutation: Address the embassy or consulate with “Dear Sir/Madam,” or a specific name or title if known. Purpose of Trip: Clearly indicate why you are traveling, whether it is for vacation, business, or studying abroad.
You must go by a few guidelines if you want to ensure that your visa application is excellent and error-free. You can better understand the letter by using the suggestions we’ve given you. Look over the advice provided below.
Date: Immigration Officer [Embassy Name] [Embassy Address] [Embassy Phone Number]
Subject: Cover letter Schengen Visitor Visa to [Desired Country] with Passport No.
Greetings, Sir/Madam
I’d like to apply for a Schengen visa to visit [country name] between [input date DD/MM/YY].
I’m on a tourism trip to [country name]. I can’t wait to see [country name’s] diverse cuisines and cultures while visiting a variety of tourist destinations such as [add destinations you want to see]. Furthermore, I want to visit [city name(s)] to have the whole tourist experience.
[Include your itinerary or schedule, as well as any additional details about your plans.]
While in [country name], I intend to stay at the following hotels: [Name and address of the hotel] – [day/month/year] [Name and address of the hotel] – [day/month/year]
I am currently employed at [business name] in the position of [job]. I have been given permission to take the aforementioned vacation days. Furthermore, I will financially support myself for my trip by [offering financial means].
I’ve attached all of the documentation required for my Visa application. I am convinced that you will find everything in order. If you have any inquiries or requests, reach out to me.
Thank you for taking note of my obedience.
Sincerely, [Your Entire Name] [Your Home Address]
Depending on where you are asking from, here are some places where you can send your Schengen Visa application:
The new Schengen visa regime, which gives frequent Indian travellers access to multi-year visas for up to 5 years , will increase the outbound travel from India to European destinations, said travel industry mavens.
Under the new Schengen visa regime, Indians will now be able to enter any of these European countries multiple times for two years, which is further extendable by 5 years , and stay there like visa-free nationals.
The type of visa issued by a specific embassy or consulate of any Schengen country, as well as the purpose of the visit, and other relevant criteria, all affect the limits that apply to a certain visa. However, the most popular visa can only be utilized for 90 days every six months, beginning on the day of departure.
You can apply for a 5 visa to the EU if you go worldwide. Nonetheless, even if you hold a multiple-entry visa valid for up to 5 years in Europe, you must remember that you cannot stay in the Schengen Area for more than 90 days at a time.
What format should a cover letter follow.
A copy of the cover letter, which must be in A4 size and solely in English, must be attached to your visa application.
Length โ The ideal cover letter would be a single page made up of three paragraphs.
Margins and alignment โ Use your margins to ensure that the letter looks professional.
File format โ Use a file format that is compatible with an Applicant Tracking System (ATS), typically .doc or PDF .
Employment certificate, financial documents, and income tax return (ITR) are the staples of most visa applications. But there is one document that is usually overlooked — the cover letter.
A cover letter isn’t always a requirement when applying for a visa. However, it’s something that we often recommend to add to your pile of documents, especially if there is no interview and you have some explaining to do.
You see, sometimes, things don’t always fit the mold perfectly. There are cases wherein you can’t provide the exact document needed, but you have a very good alternative. Or maybe you just can’t provide something at all, but you have a perfectly valid reason. Or perhaps you’re traveling with a group or for a special purpose. These instances could probably benefit from a well-crafted explanation to give the visa officer a clearer picture of your situation.
When I apply for a visa, I usually submit a cover letter regardless of whether or not it’s one of the requirements. I always want to give a summary of my application and clarify some aspects that may be prone to misinterpretation.
WHAT'S COVERED IN THIS GUIDE?
For me, a good cover letter must be able to provide the following:
Looks like a lot, huh? But here’s the thing: According to a couple of friends who used to work as visa officers at strict embassies, they usually had very little time to assess each application. Hence, if you’re going to make a cover letter, go straight to the point . One page should be enough. The key is being concise — finding the balance between giving enough information and keeping it short and sweet.
Here are some samples. I intentionally used complicated situations to give you an idea how I usually explain them. If they don’t apply to you, feel free to modify these to match your case. Please use this only as a model for your own cover letter. Please do not copy-paste the whole thing without adjustments.
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where to attach cover letter for Australia Visa application?
In my case, I uploaded it under Evidence of Planned Tourism Activities > Others.
Hello, I will be applying for a Japan visa and will submit a cover letter din. I have a few questions:
sorry habang nagtatype ako nadadagdagan questions ko haha. sana masagot parin. Thank you sa travel guides. Super helpful. :)
This is for Japan ha.
1. You may indicate your companions. Ako I prefer na imention sila to show na travel with friends talaga.
2. OK lang kahit isa lang kung sa tingin mo strong enough ung account na yun. Pwede ring madami if feeling mo di enough ung isa lang.
3. Naeempty ba ung payroll account when u transfer?
4. Bank cert lang naman ang need ng Japan so kahit walang statement, ok lang.
5. If hindi ka magsusubmit ng statement, di na need iexplain kasi hindi lalabas. :)
I plan to visit Canada and have started my visa application. I selected visit friend for purpose instead of tourism as I would like to be fully honest with my application. My very purpose is to be with my boyfriend and meet his family and friends. Touring comes as a bonus. Would it be fine to add captions or narrations on the pdf document together with our pictures as proof? I also have our hotel and tour bookings and his boarding passes on the two times that he has visited me here in PH. This is the Proof of Relationship section on the application visa.
Hello. Any recommendations for Schengen visa assistance agencies?
Try Gazelle Travel and Tours around Ortigas or Constellation Travel in Makati.
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by Lohith Kumar | Feb 5, 2024 | cover letter | 0 comments
Are you hoping to travel to Germany for your vacation? You’ll probably need to apply for a Schengen visa for Germany . For your visa application, you must also provide a cover letter, often known as a personal cover letter or a visa letter.
Most likely, you’ve come to this site in search of a cover letter for a Schengen visa to Germany.
If you want to get a cover letter for Schengen visa which is properly structured and used by over 50,000 customers, then you can make one using FlightGen App. All you need to do is answer questions related to your Schengen visa & your cover letter will be created for you in perfect format.
IMPORTANT: You can get any single document at very affordable price, which starts from $3 and another offer is, get all types of visa documents unlimited for unlimited users from 1 account, for which price or subscription starts from $10/month. FlightGen offers multiple visa documents, including cover letters, travel itineraries, flight itineraries, invitation letters, leave letters, and hotel bookings. Avail this offer as soon as possible!
FlightGen creates a hybrid cover letter which includes both the personal cover letter as well as the travel itinerary which otherwise, would have been another separate document. In fact, this the exact format that we use for all our visa customers.
A cover letter, also known as a visa letter, is a letter sent to the German consulate that explains why you are visiting Germany. It should include information such as your intended stay time, financial documentation, and any other documents required. The cover letter should make it apparent to the Visa Officer why they should grant your Germany visa.
Because you are applying for a Germany Schengen Visa , your cover letter must include information about all of the Schengen countries you will be visiting on your trip, as well as a day-by-day itinerary for your whole stay in the Schengen region.
Because the content of a cover letter differs based on the visa application, it must be personalised. It is not feasible to use someone else’s cover letter for your visa application without making significant changes to fit your needs.
So we advise that you review all of the samples (which we have included in subsequent parts) and write your cover letter on a blank page (or use the FlightGen App to build one for you!!).
If you have an Indian passport, please see our Cover letter for Indian passport holders.
Your cover letter will be placed on top of all your visa documents. This is due to the fact that it is the initial document the visa consulate examines in order to fully understand your application and choose whether or not they must approve your visa. This is also where you may speak with the visa officer personally.
You may take advantage of this by being precise and clear about your visa application without being too personal. A professional visa consulate will be able to quickly determine whether to reject or grant your visa based on the information in your cover letter.
For instance, even if your cover letter (travel itinerary part) indicates that you would be spending more time in France, you have filed for your visa at the German embassy. Your application for a visa will then be refused, and you will be given the option of modifying it by staying longer in Germany or applying for a visa through the French consulate.
For a Schengen visa cover letter to be effective, the following details should be included in the below order:
1.The address of Your local German Schengen consulate, which is simple to find online 2.Clearly state the type of visa requested in the subject line 3.The trip start/end dates showing more days in Germany 4.Your trip’s objective, which aids the visa officer in comprehending the applicant’s intentions 5.Information about the trip’s financial supporter. This might apply to the candidate, their spouse, a guest, or a business. 6.The letter may also provide documentation of the accommodations. 7.Germany daily travel itinerary , Schengen business or tourist visa . Not required for sports, medical, or visiting visas. 8.To assess the applicant’s financial soundness, the visa officer will need to know facts about their job and company history. 9.A list of the supporting documents submitted along with the application for a German visa, which enables the visa officer to evaluate all the necessary information. 10.The applicant’s contact details in case more clarification is needed. Overall, providing these crucial pieces of information in your cover letter can assist enhance the applicant’s visa application and boost their chances of being given a visa.
Cover letter has many names and it is important not to be confused between them. Often used synonyms for cover letter is:
All these words mean the same and should not be confused with one another.
Use FlightGen to quickly and simply generate a polished cover letter for your visa application by following these easy steps:
1. View the FlightGen tutorial, which is quite useful. 2. Download the smart app from the Google Play Store (for Android) or the App Store for iOS. 3. Respond to the Letter Wizard’s simple questions. 4.After reviewing your letter, for just $4.99, you may obtain the PDF.
Yes. Even though the German visa regulations do not specify that a cover letter is necessary, you will be obliged to bring one with you to the visa facilitation office.
Your cover letter’s format for Germany The type of Schengen visa you require depends on the reason for your trip; we assume you are aware of your visa status.
If the purpose of your trip to Germany is tourism, you can use the sample cover letter for a tourist visa provided below. You must have at least a tentative travel schedule backed up with proof of accommodations, such as hotel or hostel reservations.
You can download the pdf format of the above sample below, this was generated using our FlightGen App.
If you are submitting an application for a business Germany Schengen visa , your documents and travel purpose will be different. Use the following cover letter style and customise it to match your qualifications.
If you are applying for a German tourist visa , you do not need to provide your trip itinerary in the cover letter. To write your own visa letter for a visiting visa application, see the example provided below.
If you have a medical issue and wish to receive treatment in Germany, you can use the sample cover letter for Germany Medical visa application provided below.
Does your partner reside in Germany? If you wish to join them, you must obtain a Germany Schengen Spouse visa, also known as a Spousal visa. The cover letter for this visa is rather straightforward, as you do not need to provide a day-by-day travel itinerary. Additionally, your spouse must hold either a German passport or a residence permit for Germany.
You can change the sample cover letter provided below to suit your needs, or you can produce a cover letter for Spouse visa with the FlightGen App.
Before working in Germany, you must get a German work visa, which allows you to work across the Schengen area, in addition to in Germany. Following is a sample cover letter for a Schengen work visa for Germany.
Germany is one of the greatest places to study, especially engineering, for which it is recognised. In addition, Europe is much less expensive than the United States and Australia for comparable-quality higher education. To go to Germany as a student, you must get a German student visa.
The following is the format for the cover letter for the Germany Student Schengen visa.
Transiting through one of Germany’s busiest airports, such as Frankfurt, requires a particular sort of short-stay visa known as a Schengen Transit visa. The example provided below demonstrates how to write a visa letter for a German Schengen Transit visa.
Where should i send my cover letter to request a schengen visa for germany.
You must bring your application materials, including your cover letter, to the visa appointment. Typically, this is done at the German consulate or a centre that streamlines the issuing of visas, such VFS or BLSS.
A cover letter is necessary for all visa applications, but is especially important for Schengen visas.
It accomplishes two things. It makes it easier for the visa officer to accept or (deny!) your visa application since it gives the official more information about your trip intentions.
The information in your documents will first be compared to what is stated in your cover letter. If so, getting your visa approved will be simple.
As a visa applicant, you can only contact with the visa officer here. So here is your time to argue for the approval of your visa.
A well-written cover letter may make or break your application for a Germany visa .
Introduction letters are also known as personal cover letters at times (also known as visa letters).
Its purpose is to provide information about your journey to visa authorities. They will next compare it to your supporting papers in cross-referencing.
Your application for a visa approval will be completed shortly if all information is verified.
Get your introduction letter as soon as possible by installing the FlightGen App and letting the AI do the job for you. However, if you wish to write one on your own, you may do so by drawing inspiration from the sample below.
The FlightGen App will automatically write your cover letter for you .
Your trip itinerary, dates, and day-by-day itinerary should all be mentioned in your cover letter, along with any paperwork you’ve filed to have your German Schengen visa approved.
You must include every document you plan to submit to have your visa approved. Please describe any further papers you may have.
I’m preparing a cover letter for a visa application; is it crucial that I stick to the same font size and style? No. But it’s better to choose a simple, straightforward typeface than one that looks fancy. Use just up to two lines, properly formatted with the appropriate line height. This ought to make it simple for the visa officer to read your letter of invitation.
The greatest cover letter gives the German officer all the information they need to know about your trip in an easy-to-understand style. In this aspect, FlightGen App generates the best cover letters.
The following information should be included in your cover letter: the itinerary, dates, and times of travel. Please also add any supporting documentation for German Schengen visa clearance.
Include your contact information in case the consulate needs to get in touch with you.
The most crucial thing to keep in mind while composing a cover letter is to avoid giving partial truths or publishing made-up or incorrect information.
Your email address will not be published. Required fields are marked *
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Sample One: Tourism in France. Subject: Schengen Visa Application - Tourism in France. Dear Visa Officer, I am writing to apply for a Schengen visa to embark on a ten-day tourism trip to France from September 1 to September 10, 2024. As a history enthusiast and art lover, I am eager to immerse myself in the rich cultural heritage of France ...
Learn how to write a cover letter for a Schengen tourist visa and see a sample letter with all the required information. Find out what to include in your cover letter and how to address the embassy or consulate of your destination country.
Learn how to write a compelling cover letter for a Schengen visa application, including the essential details, format, and samples. Find out the common mistakes to avoid and the documents to support your visa request.
Learn how to write a cover letter for your Schengen visa application with a free sample and expert tips. Find out what information to include and how to address the letter to the embassy or consulate of the country you will visit.
Learn how to write a cover letter for your Schengen visa application, with an example for a tourist trip to Switzerland. Find out what documents to attach and what information to include in your letter.
Sample-Cover-letter-for-Schengen-visa-with-travel-itinerary Download. Here is a sample template for a travel itinerary for Schengen visa applicants. In this example, the applicant is travelling for 20 days between September 10 and September 20, 2022. Sep 10, 2022: Depart from New York & land in Zurich.Check in to my hotel.
Learn how to write a cover letter for Schengen Visa application with a sample and common mistakes to avoid. Find out what information to include, how to format and what to mention in your cover letter.
Here's how the Atlys Schengen visa cover letter generator works: 1. Enter your personal (name, passport number, occupation) and travel (destination country, departure date, return date, purpose) details. 2. Click "Generate Cover Letter.". 3. Download your Schengen cover letter and get it in a PDF format. ๐ก Please note that if the ...
Cover Letter Sample for a Tourist Schengen Visa Application. Sample Starts From Here. April 03, 2017. Subject: Anjali XXXXXXX, Indian Passport No: XXXXXX, Schengen Visa for Visit Friend/Famliy. Dear Sir/Madam, I might want to apply for a Schengen visa upon my aim to make a trip to Italy from June 6 to June 29, 2018.
Learn how to write a cover letter for Schengen visa application with samples and tips. A cover letter is a letter addressed to the visa consulate or embassy where you explain your purpose of travel, finances, itinerary and other details.
When applying for a Schengen visa, your cover letter is an opportunity to show your recipient why you qualify. The best format for writing a cover letter is as follows: Address the recipient with a formal salutation. For example, "Dear/Hello (name of the recipient).". If you do not know the recipient's name, you can refer to them as sir ...
Learn how to write a cover letter for your Schengen visa application, why it is important, and what mistakes to avoid. Download free templates and get tips from Visas Association experts.
4 Steps to create cover letter for Schengen visa. In short, if you want to just generate your letter (and save 1 hour in doing so ) then just follow these 4 steps : Watch the tutorial for FlightGen. Download the app ( For IOS , for Android) Answer the questions in the Letter Wizard.
Sample Employment Letter for Schengen Visa In this comprehensive guide, we have compiled fifteen sample employment letters that will help you navigate the visa application process with ease. These letters cover a wide range of scenarios and industries, ensuring that you have the perfect template for your unique situation.
Sample Cover Letter for Tourist Schengen Visa. March 11, 2018. New Delhi, India. Netherlands Embassy in New Delhi. 6/50 F, Shantipath. Chanakyapuri. New Delhi - 110021. Dear Sir or Madam, I'm writing to apply for a Schengen visa to visit the Netherlands from May 20 to June 10, 2019. I'm going alone, and my major motive for visiting the ...
A Schengen Visa may be required for your European travels. You can travel freely inside the 26-nation Schengen area of Europe with this type of visa. A "Cover Letter for a Schengen Visa" is a letter that you compose and send together with your other Schengen Visa application to the Schengen Embassy. You and the embassy officer engage in the ...
Schengen zone: Italy, France, and Greece. We are applying through your honorable embassy because we will be staying in Italy the longest. We are requesting for a double-entry visa because our itinerary involves going to Croatia which is outside the Schengen Zone, but plan to re-enter after. The main purpose of our travel is tourism. Over the ...
SAMPLE COVER LETTERS for VISA APPLICATION: Korea, Schengen, Australia Employment certificate, financial documents, and income tax return (ITR) are the staples of most visa applications. But there is one document that is usually overlooked โ the cover letter.
Sample Cover Letters (Based On Purpose Of Travel) The sample cover letter for a Switzerland tourist visa provided below might be used if your trip to Switzerland is exclusively for vacation purposes. A basic trip itinerary and lodging documentation, such as reservations for a hotel or hostel, are required. to get more about a cover letter for a ...
Dear Sir/Madam, I am writing to apply for a [tourist/business/student] visa for [country]. I plan to travel to [destination city/cities] from [start date] to [end date] and would like to request a visa for the duration of my stay. My purpose of travel is [provide a brief description of the reason for your visit].
For a Schengen visa cover letter to be effective, the following details should be included in the below order: 1.The address of Your local German Schengen consulate, which is simple to find online. 2.Clearly state the type of visa requested in the subject line. 3.The trip start/end dates showing more days in Germany.