cover letter erasmus sample

Erasmus cover letter: advice, model & example

Here are our tips for writing a suitable and successful cover letter to try the erasmus programme as part of your studies., our advice for writing your erasmus cover letter.

Taking part in the Erasmus programme is a very rewarding experience as a student. Going to study in another country gives you a sense of freedom and adventure, far from your comfort zone!

But if life as a student abroad is like a daydream, it is essential to get your entry into the Erasmus programme. When you apply for an Erasmus file, if there is a selection of students, for example, it is compulsory to provide a letter of motivation.

To help you write your Erasmus cover letter, we provide you with a sample letter :

Location, the ... . ADDRESS: Phone number / e-mail

SUBSCRIPTION

Subject: ERASMUS APPLICATION

Ma'am, sir,

After inquiring about the opportunities offered to students for further study abroad, I decided to compile an international mobility file. I am very interested and I suggest you examine my application.

Being currently a student in (speciality), I would like to specialise in fields related to the (field). However, it so happens that the University of (place) offers a training course entitled (name) of (level) corresponding to my professional aspirations.

Indeed, this program offers (details of the training). It is therefore a multidisciplinary program that corresponds exactly to my academic profile since I am already a (diploma) holder. This training would thus allow me to reinforce my skills in (specialty), accentuating my success in professional opportunities.

Moreover, the fact that this training is given at the University of (place) is a real chance for me. Indeed, since the beginning of my higher education I have been looking for the opportunity to study a year abroad. I know that this is a considerable advantage on a CV, which will also allow me to integrate more easily into the world of work. Moreover, living in (a) country(ies) for a year will allow me to open up to a different culture, which will also enrich me personally.

Thank you for the attention you will give to my application. Yours sincerely

P.J.: Curriculum Vitae

As you will have understood, a cover letter is also personal and must be adapted to your situation. You must therefore add your own motivations and personal reasons. The Erasmus cover letter should be based on your course of study and the experiences you think you will have on the spot.

Explain how going abroad can be beneficial for you, both personally and academically. Why can an Erasmus year or semester help you in your current course of study?

Don't hesitate to build on the strengths of the country in which you plan to study.

The motivation letter is not always requested in Erasmus for the sole and good reason that many Erasmus student places are not filled and that there are enough places every academic year. However, you will need this letter of motivation if you wish to go to a coveted Erasmus destination (notably the United Kingdom, Sweden, Denmark...).

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Best Motivation Letter Erasmus: 5+ Editable Samples

If you’re an ambitious student looking for a way to expand your academic horizons and gain invaluable international experience, then you’ve likely heard of the Erasmus+ program. Erasmus+ is a European Union initiative that offers students the chance to study abroad for a semester or two at one of many prestigious universities across Europe. However, the competition for Erasmus+ placements is fierce, which is why a well-crafted motivation letter is crucial.

A motivation letter, also known as a personal statement or statement of purpose, is an essential component of the Erasmus+ application process. It’s a chance for you to showcase your personality, academic achievements, and language skills, and to explain why you would be the ideal candidate for an Erasmus+ placement.

But writing a motivation letter that stands out from the crowd can be a daunting task. In this blog post, we’ll provide you with some tips and tricks for crafting a compelling motivation letter that will catch the attention of the selection committee and increase your chances of being selected for an Erasmus+ placement.

Key Components of a Strong Motivation Letter Erasmus

When crafting a strong motivation letter for Erasmus, it’s important to consider the following key components:

• Introduction: Begin with a clear and concise introduction that explains who you are, what you’re currently studying, and why you’re applying for the Erasmus program.
• Goals: Clearly state your academic and personal goals for the program and how it aligns with your future career plans.
• Relevance: Explain why the specific program and institution you’re applying for is relevant to your academic and personal goals.
• Skills and Experience: Highlight your skills and experience that make you a strong candidate for the program, including any relevant coursework, extracurricular activities, and volunteer work.
• Language Proficiency: Provide evidence of your language proficiency in the language of instruction at the host institution.
• Cultural Awareness: Demonstrate your cultural awareness and adaptability, and explain how you plan to immerse yourself in the host country’s culture.
• Commitment: Show your commitment to the program and your willingness to take advantage of all the opportunities it offers.

Remember to keep your sentences short and to the point, and use language that is professional and persuasive.

Motivation letter Erasmus example

Erasmus motivation letter sample, motivation letter for erasmus mundus scholarship, erasmus motivation letter example, mistakes to avoid in writing a motivation letter erasmus.

Here are some mistakes to avoid in writing a motivation letter for the Erasmus program:

• Not addressing the letter properly: Ensure that you address the letter to the right person or institution.
• Using a generic template: Avoid using a generic template as it will make your letter look unoriginal and uninspired.
• Focusing too much on personal information: Don’t include too much personal information that is not relevant to the program or scholarship.
• Being too vague: Be specific about your goals, achievements, and aspirations in relation to the program.
• Not proofreading: Always proofread your letter before submitting it to avoid grammatical errors and typos.
• Using slang or informal language: Use formal language and avoid using slang or colloquial expressions.
• Writing too much: Keep your letter concise and to the point, don’t write more than one page.
• Copying someone else’s letter: Don’t copy someone else’s letter, make sure that your letter is unique and reflects your personality.

In conclusion, a well-written Letter can make all the difference when it comes to being accepted into the Erasmus program. Avoid these mistakes to ensure that your Motivation Letter Erasmus stands out and showcases your motivation and suitability for the program.

Final Thoughts:

In conclusion, a well-crafted Letter is crucial for your Erasmus application. It provides an opportunity to showcase your personality, skills, and goals. Remember to highlight your academic achievements, extracurricular activities, and language proficiency. Moreover, explain why you are interested in the specific program and country, and how it aligns with your future plans. Additionally, demonstrate your cultural awareness and willingness to adapt to new environments.

We hope that this blog post has been helpful in guiding you through the process of writing a successful motivation letter for Erasmus. As we are grateful for your time and interest in our blog. We would love to hear your feedback and suggestions for future posts. Please leave your comments below or reach out to us through our website.

Lastly, if you are looking for more ideas and tips on studying abroad, don’t forget to visit our website. We have a wealth of resources and articles to assist you in your academic journey. Thank you for reading and we wish you the best of luck in your Erasmus application!

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How to Write an Erasmus Motivation Letter with Examples

May 1, 2023 by Bassey James Leave a Comment

Are you looking for a concise piece of information on how to write an Erasmus Motivation Letter? if your answer to this question is a yes, then read this article to the end.

We have written extensively some of the things needed to write an effective motivation letter for the Erasmus program including written and pictorial samples to serve as a guide for you.

All you need to do is grab a bottle of Coke and read this article to the end and you will be happy you did.

Erasmus’s motivation letter is a decisive part of the Erasmus Exchange, and one must learn how to write it the best way. In this article, we have put together the steps, with an example of how to write the Erasmus Motivation or cover letter as some people call it.

What is a Motivation Letter? 

The letter of motivation is a document with a maximum length of one page to which the curriculum vitae is attached. The purpose of this letter is to introduce you, and briefly describe your academic background and the reasons why you want and deserve the opportunity you are applying.

To make it easier for you to get started, you should be clear about the structure of your letter. This is the information that should be included in an Erasmus motivation or cover letter: 

• Contact information
• Name and surname
• Date of birth
• Contact information such as email and phone.
• City and date you wrote the letter.
• Courtesy of greetings

Why Write a Motivation Letter for Erasmus?

A letter of motivation provides you with the rare chance to make sure that anyone reviewing your application is able to understand why you are applying to the program in the first place.

A strong and well-written letter will show why you should be selected over other applicants. It explains your enthusiasm for the program and what you hope to gain by participating in the Erasmus program. You need to tell a story to inspire readers to find you worthy of receiving the award.

Preparing to write a motivation letter for the Erasmus program

Before you think of applying for the Erasmus program and writing the motivation letter, you should know why you want to be a part of the program as this will help you write an effective motivation letter.

Knowing why you wish to be a part of the program is the bedrock for excelling in the program. The following questions are some of the questions that will help you write an effective Erasmus motivation letter for a scholarship application.

• What is your background makes you competitive? – What courses, jobs or real-life experiences do you have that can help you enrol in the Erasmus program?
• What are your long-term career or educational goals – this has to do with where you see yourself in the next few years academically and career-wise
• How will the Erasmus experience help you achieve your goals? – After completing your Erasmus experience, how will it prepare you for the future you want? Consider things like cultural awareness, education, living in a brand new country or other things concerning the Erasmus program that make it unique.

The above questions will be the guide that will come in handy when writing your motivation letter and we have also stated below some of the recommended structures that your Erasmus motivation letter should take.

Recommended Structure for Erasmus Motivation Letter

We recommend a three-part structure for all motivation letters. Here is the basic structure:

• Introduction – This paragraph should have a few sentences – and this is the part where you introduce yourself, and what you are interested in and also make it clear why you are participating in the Erasmus program.
• Body – This is the body of your letter. Usually, 1-3 paragraphs are sufficient.
• Conclusion – The last paragraph is to thank them for their time. Propose to meet or have a call with them for any further questions and include your contact information so they can reach you easily.

In the first paragraph:

Explain why and where you would like to participate in the Erasmus program. Don’t forget to mention that you want to benefit from the scholarship as financial support will help you fund this experience.

In the second paragraph:

You should talk about your academic achievements. The best way to present yourself is to talk about your successes and titles won and your training goals. Try to highlight how your stay in Spain has had a positive impact on your career and why.

Remember that an Erasmus abroad not only gives you an academic level but also enriches you on a personal level.

Best Format for an Erasmus Program Motivation Letter

There is nothing like the best format for a motivation letter for an Erasmus application. A lot depends on the application that the letter only –  you can include it in your email, or you can send the actual physical letter. Irrespective of how you send it, make sure formatted well and looks professional.

Because of this, we have decided to include a sample motivation letter to serve as a guide for you. Many of us don’t write letters anymore, and there’s a sample to help you format your letter properly.

Here is a short list of things to check before you send your letter.

• Check your spelling . At least use a spell checker. This won’t check everything but will remove the biggest errors.
• Check your grammar – Check your letters for correct grammar, language usage and punctuation. Grammarly is a great tool for checking your spelling. The free version will point out most of the biggest grammar mistakes. It also has the added benefit of pointing out most problems when you use the wrong words (“to” vs “too”).
• Be polite and respectful – you want to make sure your letter uses the correct tone. You want to be polite and respectful, but not too stale. You want to be a real person and tell a real story. After all, your goal is to inspire readers to choose you. However, you want to understand their roles.

The Erasmus programme has “a strong focus on social inclusion, green and digital transformation, and promoting young people’s participation in democratic life.” You will need to consider these goals when completing your application. Saying you want to learn a language is fine, but it may be more important to consider talking about the societal benefits of the program and what it means to you as an individual.

Just do these few simple things to make your letter even better. This is an academic program for studying abroad. You want to be seen as an educated kind of person. It can be helpful to have others read and comment on your letter.

How do I write an Erasmus letter of motivation?

I will give you some advice as many of you have already sent emails asking for help or a sample letter. I think that’s because everyone is fixing everything for next year. When writing a motivation letter, I recommend the following:

Be concise and Brief

Remember that the person reading your cover letter must read yours and hundreds of others. If you have to read more than you need it will drive you crazy. It’s not a good thing, the truth is that you might not even read it, but just in case you need to make sure it’s well-written.

Be polite, but not too polite.

Use formal terms in your Erasmus motivation or cover letter, but don’t write them as if you were writing Jane Eyre. Try to make reading fun.

Make sure your Motivation Letter for Erasmus is well structured.

It is vital to separate each paragraph with a space and not to write “Mazacote paragraphs”, large paragraphs that are very difficult to read. If you’re somewhat brave, you can also write more original, such as “10 reasons I think the  Erasmus exchange  would be a great opportunity for me,” and present it as another list. Lists that are used frequently in blogs etc. are much easier to read than the normal long text.

Do not use language as the sole reason you want to do the Erasmus exchange.

Above all, try to fix your attention on how it will help you with employment in the future. For example, I am sure that the university you are going to visit has something unique to offer that you can use in the future.

Don’t try to make it too emotional.

You are not writing the Erasmus motivation or cover letter to your mother or a friend. Someone you’ve never met will read it along with hundreds of others, which makes you another piece of paper. You could be the best person in the world. Or you could be the embodiment of Cruella de Vil. So don’t try to make it too personal. Avoid writing about wanting to go to Paris to see your French friend you met there last summer.

The main thing is that you make it clear Erasmus is going to help you in the future. 

Similar to the previous point, clearly you should speak about how you are going to experience a new culture and how this will be an enriching process, etc., but save this for the end. You can talk about and should emphasize, how the Erasmus exchange will open doors in the working world and give you a unique learning experience. Speak about the opportunity to know more about a completely new education system or if you are working, how you will acquire new skills and even perhaps specialize in these areas.

Write a concluding statement

Write something short and sweet that summarizes everything you have said. This will help make your message clear and make sure it sticks in the reader’s head.

An Example of a Good Erasmus Motivation Letter

You can find many examples of cover letters on the Internet, such as the following:

Elsa Román Garcia C / Buenos aires 28 67584 Lugo Tlf: 83736190

E-mail:  [email protected] IES DE FOZ Rúa Castelao s / n  27780 Foz. Lugo Dear Sirs,

I have learned that Foz IES offers its students the opportunity to participate in the Erasmus program. I am aware of the importance of being part of this project and am writing to you with the firm intention of applying for one of the available scholarships.

I am currently in my last year at middle school ……………….. In such a situation I understand that this is an ideal opportunity for me. Firstly, I was able to benefit from the high level of cooperation between the Italian region in which I want to do internships and very important companies in the industry.

Second, because it would allow me to perfect a language as well as Italian, it would also allow me to get closer and get to know cultures from all over the world, which undoubtedly completes my academic journey in an extraordinary way. If I want to take part in the Erasmus program, I am aware of the opportunity I have in front of me and therefore I am convinced that I can make the best of it.

Nonetheless, I consider it a unique opportunity to make a qualitative leap if I finish my higher-level studies with an excellent curriculum that will undoubtedly translate into better prospects for me in my future work.

Erasmus Traineeship

Whether you’re applying for a semester, a full year, or a traineeship, you can use these tips. traineeships are a great opportunity to acquire skills that will get you prepared and ready for your future career. These traineeship programs can last from 2 to 12 months. You are even allowed to do more than a single traineeship.

If you haven’t decided where to go for your traineeship, you might want to look out for some of the best cities in Europe to do your Erasmus program. If you do good research you will see some of the best online platforms that will direct you to the best places and positions for Erasmus traineeship.

Sample Motivation Letter for Erasmus Program

The sample motivation letter for the Erasmus program below is just a guide, not the one you should submit. You can look at it and prepare yours effectively.

Most times, the hardest part of any writing is the starting part, but with the sample below you can start by transforming the story to your with respect to your story.

How is a motivation letter for an Erasmus scholarship written?

Think deeply and organised yourself, then start by introducing yourself. Make sure your letter contains an introduction, the body of the letter, and a conclusion. Review your letter again to check for spelling and grammatical errors.

What should be the length of a motivation letter for Erasmus?

Depending on the information you decide to include in your letter and the kind of application you are making, your letter should be between 1000 to 2000 characters.

How is Erasmus Mundus’s motivation letter addressed?

You can start your letter with Dear Madam/Sir. And then the specific program you are applying for, who introduced you and the kind of studies you want to take in Europe.

Is GPA considered when applying for Erasmus?

Yes. Students will be selected first on the basis of academic Excellence, taking their GPA (grade point average) as a major criterion.

Yes, the selection committee will first consider students with good academic backgrounds and GPA will be the basis for this consideration.

Recommendations:

• Motivation Letter for Scholarship Application: PDFs Samples/Guidelines
• Motivation Letter For Job Application Example
• Definition Of Motivation In Psychology
• How to write a cover letter for scholarship – Samples and PDFs
• Motivation For The Week: Achieve Anything

About Bassey James

Bassey Chimezirim James is an ardent writer who has written for top education and tech websites, which includes the likes of World Scholarship Forum, After School Africa, Gadget Wrights, etc. James is a public speaker; a graduate of Physics and the Team for the http://stayinformedgroup.com/ Project.

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Tips to write your Erasmus motivation letter in 2024

Published by Manuel Herrero on September 28, 2021 September 28, 2021

Writing a motivation letter can be boring and many times you don't know where to start. Here is a common template for all Erasmus students which you can either use directly or as a guide to inspire your own Erasmus motivation letter.

Some main characteristics that a good Erasmus motivation letter has to have are:

Show your personal data

Be polite, concise and brief

Properly structure the charter

Convey the reasons why you want to leave Erasmus

Write a conclusion

Here is an example of an Erasmus motivation letter made by the Erasmus Play team that will surely be of help. You only have to copy and paste, changing the data that appears in 'bold', by the name of your University, your studies, the country you are going to and the language you want to learn.

Example of an Erasmus motivation letter in English

Peter Johnson Brown

C/Laurel 5, 128000

Madrid, Spain

Tlf: XXX XXX XXX

E-mail: [email protected]

International Relations Office

Dear Sir/Madam,

I am aware that the <Universidad Complutense of Madrid> offers its students the possibility of taking the Erasmus+ programme. Aware of the importance of this opportunity, I would like to apply for a scholarship.

I am currently in my < second year of the degree in Business Administration and Management >. Given this situation I believe that this is a good opportunity for me, to grow both personally and professionally.

From a personal point of view, it will allow me to grow and develop, obtaining greater sense of responsibility, thus achieving a higher degree of confidence and maturity than at present.

From the professional point of view, it will allow me to understand different ways of working, to improve and perfect my level of < English >, therefore, improving my Curriculum Vitae, which will allow me to apply for more qualified and high responsible jobs.

Regarding my chosen host country, < England > has prestigious universities, which will help me develop abilities in a pleasant work environment with good educational system. In addition, I will have the opportunity to interact with native students and students from other cultures, which will help me to improve my English.

Finally, I think that doing the Erasmus plus programme will give me a broader sense of what Europe stands for and what it means to be a European citizen.

Yours sincerely,

< Peter Brown >

Manuel Herrero

Former Erasmus+ student, now ErasmusPlay CTO and Co-founder.

Anne · December 1, 2020 at 7:32 am

This article is very interesting. 😉 It has helped me to write my Erasmus motivation letter.

Concha · March 1, 2023 at 8:57 am

A European , not an European.

Learning Agreement - Erasmus+ Programme ErasmusPlay · May 19, 2020 at 3:19 pm

[…] addition to the Learning Agreement, an Erasmus Motivation Letter must be written too, this is compulsory in most cases. Erasmus Play team has prepared a model […]

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Tips to write a motivation letter for traineeships at the EU institutions

Last updated on Monday, 15/11/2021

Applying for traineeships may become a tedious and stressing task, yet we will help you to get closer to that letter that will make you land your first experience in the EU institutions.

There are different programmes to obtain a traineeship in EU institutions: Blue Book Traineeship in the Commission , Schuman Traineeships in the European Parliament , funded traineeships in EU External Delegations, traineeships at the Council , the European Ombudsman, or experiences at any of the Agencies. To demonstrate your interest and display your qualifications you will have to carefully write the application form in each case. The format to submit your candidature may differ between a dedicated tool - such is the case of the Blue Book - or emails with the required documents.  A work-experience in the EU institutions is the best way to understand how the EU works from the inside and get you started in a fruitful career in EU-related affairs. That is why there are thousands of applicants across the continent for each call, nonetheless, we will give you some tips to make your application stand out and increase your chances to be selected.

1. Take into account the space and character limit

It may sound obvious, but this is one of the first things you should consider when you are going to draft your motivation letter. Usually, the range is between 1,000 and 2,000 characters, depending on the application, and this will affect what information you put in and how detailed it can be. 

2. Be selective

Having in mind the space you allocated, you should select very wisely what you are going to write. It’s likely that you have had various work-experiences (like summer jobs or part-time jobs in combination with your studies) or volunteering activities before, but you should only consider them if they relate to the position you are applying for.

3. Link your achievements to how they can contribute to the position

You certainly have achieved many things throughout your academic and personal life which could be an advantage to the position, but so have the rest of applicants. Hence, you shouldn’t aim to send a list with all your certificates since primary school to prove that your candidature excels among the rest. Instead, your experiences can serve the application if you elaborate on what you learnt in a way that explains how they can contribute to the position you are applying for. Put in a different way, the best way to highlight your background is to show how this will help you to carry out the duties related to the position.

4. Get familiar with EU jargon

Thanks to its diversity, during a traineeship in the institutions you will be able to come across many EU languages on a daily basis. However, you will be most likely using English and you should know that some words appear more often than others. This could help you to insert some of them in your motivation letter because it is a subtle way to demonstrate your interest and knowledge of the area where you will be involved. For example, some of these are worth having in mind: cooperation, fairness, development, integration, solidarity, diversity, sustainability, growth, or potential. Make sure you also understand the basic functioning/structures of the EU in order to use the correct vocabulary. Indeed, in the motivation letter, you will have to explain why you want to apply to a specific DG, unit or Agency.

5. Your personal touch

Last but not least, don’t forget that you should feel comfortable with the letter you send and that it should reflect what you want to highlight for the position. Make sure to follow a specific structure that serves to organise what you want to express about yourself, but don’t make it too difficult for a reader to get to know you. You may be sending that letter to your future colleagues! Read more about traineeships in EU institutions in the section Traineeships .

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Unlock Your Erasmus Experience: Expert-Crafted Letter of Motivation Examples for a Successful Exchange Application

Unlock your Erasmus experience with expert-crafted letter of motivation examples! Learn the key elements of a successful letter and explore real examples to help you showcase your passion, suitability, and potential for the program.

Express Content

May 1, 2023

Table of Contents

Key Elements of a Successful Letter of Motivation for Erasmus Exchange Program

Understanding the purpose and audience of the letter for erasmus application, researching the host university and country for erasmus exchange program, personalizing the letter and showcasing relevant experiences for erasmus exchange program, highlighting language proficiency and cultural adaptability for erasmus exchange program, demonstrating future goals and plans for erasmus exchange program, expert-crafted letter of motivation examples for erasmus exchange program, example 1: highlighting relevant experiences and language proficiency for erasmus exchange program, example 2: demonstrating cultural adaptability and future goals for erasmus exchange program, tips for writing a strong letter of motivation for erasmus exchange program, starting with a strong introduction that captures attention, using clear and concise language, avoiding cliches and generic statements, seeking feedback and revisions, proofreading for grammar and spelling errors.

• The author clearly expresses their interest in the Erasmus Exchange Program and explains why they believe it is the right opportunity for them.
• The author personalizes the letter by mentioning their relevant experiences and cultural background, which helps them stand out as a candidate.
• The author demonstrates their language proficiency and willingness to learn by discussing their language skills and interest in immersing themselves in the program.
• The author showcases their research on the host institution, which demonstrates their motivation and suitability for the program.
• The author concludes the letter with a strong statement of confidence and gratitude, which leaves a positive impression on the selection committee.
• The author personalizes the letter by mentioning their academic background, research interests, and language skills, which helps them stand out as a strong candidate.
• The author demonstrates their cultural adaptability by discussing their experience living in different countries and their willingness to learn about the local culture in Cyprus.
• The author demonstrates their research on the host institution, which demonstrates their motivation and suitability for the program.
• The author showcases their future goals and how the program will help them achieve those goals.

Inspiring Words, Expertly Crafted!

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Learn how to craft a powerful Statement of Purpose (SOP) for master's programs in top universities with these tips and guidelines. A well-written SOP is crucial for getting admitted to top universities and can greatly increase your chances of success.

Apr 28, 2023

How to Showcase Leadership Skills in Your Study Abroad Documents

Learn how to showcase your leadership skills in your study abroad documents and increase your chances of being accepted into your desired program. Find tips for highlighting your skills in your statement of purpose, letter of motivation, and letter of recommendation.

Tips for CV and cover letter

Tips for your cv.

Do’s and Don’ts of CVs

• Start your CV with a catchy line or a short paragraph about yourself, where you introduce the reader to your life story or career story, your ambitions and goals. Try to make it memorable and interesting because it is likely the recruiter has read hundreds of CVs before yours
• Use a readable font that reflects professionalism
• Make sure your CV is personal. May it be the style of writing or the format or design, make sure your personality or image is reflected in the CV
• Adapt the CV to the vacancy - try to use the key words from the vacancy in the CV or highlight experience you think the company you are applying for might appreciate
• Do not mention your grades on your CV, unless you have graduated cum laude or 8 and higher
• Make sure you double check your CV before sending it, typo’s and grammar mistakes won’t do you good in terms of your career opportunities
• If you are applying for a very creative position, have your CV reflect that – design it in a professional way or have your more InDesign-savvy friends help you but do not overdo it, your CV must reflect professionalism

Important things to keep in mind

• A CV should be ideally 1 to 2 pages long (unless it is an academic CV, this can be longer)
• Tailor your CV to every vacancy – make sure that your CV reflects not only the vacancy but also the company you are applying for
• Make a decision whether you will include your picture or not – it is never mandatory to include your photo, but for some jobs it might be more important than for others
• Use only relevant experiences in your CV, it is better to keep it short than to include every single summer job you had done since you were twelve
• Remember that CV and your cover letter are to complement one another

Cover letter

A cover letter is the way to show your prospective employer that you are a great addition to their team. When writing a cover letter, it is important to note the following:

• Your cover letter should ideally be half to one page long, unless stated differently on the vacancy
• A cover letter is not a longer CV, it should give the reader an idea about who you are as a person, employee and colleague
• When writing, let the vacancy be your guide in structuring your cover letter. Make sure to use your past experience to motivate why you are the best candidate
• Focus on the vacancy and its keywords and motivate how and where you gained the experience, knowledge and skills your prospective employer is looking for
• Make your cover letter easy to read, avoid unnecessary academic jargon and vaguely phrased sentences
• The style of cover letter should be adapted to the kind of position you are applying for. If the company you are applying for is very conservative, your cover letter should reflect this
• Remember that any experience counts when illustrating your qualities to your prospective employer, so do not worry too much if you do not have very extensive work experiences. Volunteer work or a side job also count as experiences
• Do not forget about your soft skills. When writing, ask yourself whether your cover letter will truly help the prospective employer understand who you are as a person

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How to write a covering letter.

Translated by Emma Trevelyan Adams — 6 years ago Original text by Irati Icardo

Blog: Translations blog of Emma in English Tags: Erasmus tips

Many masters degrees , whether they're international or not, require that the student presents a covering letter in which they explain the reasons for which they want to take the masters degree, as well as the experience and the aspirations that they have.

The truth is, it is difficult to motivate yourself to write it...

Also, they are many masters degrees that require you to write multiple. For this reason, in this post, I'm going to explain to you how I wrote my covering letters and I will give some advice on how to do it in the best way possible.

Just below, is a list of the steps to take (in my opinion) that I have made:

• A greeting and a self presentation
• Reasons that you are interested in the specific area of study
• Talk about projects and jobs that are relevant to the topic
• International experiences (could be relevant for those who wish to study a masters in another country)
• Work experience
• Future Aspirations

1. A greeting and a self presentation

As with any formal letter , we are not sure exactly who we are writing to, so we should start the covering letter with a "Dear Sir, or Madam". After this, we can pass directly to the presentation.

In the self presentation, we have to explain what we are studying now, where we are from and a few characteristics of our personality which are relevant, for example, "I am a disciplined and organised person who is ambitious when it comes to accomplishing my goals". At the end of this paragraph, you could also add: "I think I am a great candidate to enroll in the Masters Degree in European studies due to my personal interests and future perspectives".

2. Reasons that you are interested in this area of studies

In this part we an explain how we became interested in the topic of the masters degree . In my case, my interest in international relations started while I was studying tourism at University. I was taking many subjects, and the ones that I liked the most, where those that were related to I. R.

Also, you could mention what happened after you became interested in that subject, what additional information you searched and how that increased your interest. In fact, that is what happened to me, I started to read more about I. R and I became more and more interested in it.

I also explained, how through that process, I searched for studies and programs in the same specialty which led me to finding the masters in question (the one that I am sending my letter to). I also expressed that I liked the program of studies, the plan of studies and the other testimonials a lot and it was for those reasons that I was interested in obtaining a place in the masters program.

3 . Talk about projects and jobs that are relevant to the topic

I think that it is very important to mention that you have completed important projects or jobs . They may not have any relevance, but they show that you have the capacity to follow through with important projects which could be very similar to a post graduate final project. I explained the project that I was carrying out, in this case, TFG and I tried to relate it to the new topic, I. R (international relations).

4. International experiences (could be relevant for those who wish to study a masters in another country)

One could talk about how going abroad is something that fascinates us , and that living out new experiences is something that we feel passionate about. But also that studying abroad is very beneficial. You could mentioned your personal experiences from abroad : like language courses taken in other countries, or an Erasmus trip. I spoke about my Erasmus experience, which I did in the neighboring country to Sweden (Norway), and I explained that I loved Scandinavia because of their forward thinking lifestyles and their education system.

5. Work experience

It is also advisable to mention work experience . I spoke about how I worked a lot in the area of public relations and how that has helped me to be a more understanding and open person. I equally spoke about my work placement and jobs that took place abroad, which in my opinion, gives you bonus points and a higher chance of acceptance.

6. Languages

It is really important to mention what knowledge of foreign languages you have , given that many masters programs ask for at least a minimum requirement in order to to be accepted. You could speak about projects that you have done relating to foreign languages (in my case, I did a course to become a Spanish teacher for foreigners), the level you have acquired in each language you are able to speak, and also you could mention your intentions to learn a new language or even the local language of where you intend to take your masters program - something that will be of great interest to the university.

7. Future Aspirations

You explain what exactly you are hoping to achieve by taking the specific Masters program you've chosen and you could also speak about your "dream job".

I think that with the advice above, you will be able to write a great covering letter. They may or may not accept you into their program, but at least you have made everything clear. This letter could be the starting point for finding a job or for applying for any other type of educational program in the future.

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Content available in other languages

• Español: Cómo escribir una carta de motivación
• Français: Comment rédiger une lettre de motivation
• Italiano: Come scrivere una lettera motivazionale

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Motivation Letter for Erasmus with Example Templates

The Erasmus Programme is a student exchange program based in the European Union that allows students to study in, experience, and participate in sports and other activities in other countries within the European Union.  More than 9 million students have participated in the program since its inception in 1987.  Currently, about 300,000 students participate in the program every year at this point.  This is an opportunity to see other parts of the European Union and participate in some amazing programs.  With the competition of the program, a student can help their chances of acceptance by including a strong, well-written motivation letter for the Erasmus Program with their application.

What A Motivation Letter for Erasmus Does For Your Application

With the competition of the program, you are trying to ensure that you appear as competitive as possible when applying for the Erasmus Program .  With over 4,000 schools participating and over 30 countries, there are a lot of opportunities and benefits from a program with that sort of breadth.

A motivation letter is similar to a cover letter .  A cover letter is for employment positions. You can use a motivation letter for almost anything. Some things really lend themselves to a motivation letter.  This is especially true in a world with electronic applications with checkboxes and dropdown menus.  You want to stand out from other candidates.  Your checkboxes look like every other applicant’s and are often read by a computer.  A motivation letter (which could actually be an email) is written to someone (or a group of people) that are reviewing your application. It gives you a chance to tell your story and to show where you can be a start for their program.

The motivation letter allows you to ensure that anyone reviewing your application will have the chance to understand why you are applying for the program.  A strong letter will show why you should be chosen over other candidates.  It shows your passion for the program and what you hope to attain from being part of the Erasmus program.  You need to tell a story that motivates the reader to choose you.

Preparing to Write Your Motivation Letter for the Erasmus Program

To prepare to write your motivation letter for the Erasmus program, you need to consider why you want to be part of the program and why you think you can excel in the program.  Here are a few questions to get you started.  It’s a good idea to write down your answers on a piece of paper.  You will need them in the next part.

• What in your background prepares you to be competitive? – What courses, jobs, or experiences have you had that will help you in the Erasmus Program.
• What Are Your Long-Term Career or Educational Goals – Think about where you think you want to go in the next few years, professionally or in your education.
• How Will The Erasmus Experience Help You Meet Your Goals? – How will completing your Erasmus experience prepare you for the future that you want?  Consider things like cultural awareness, education, living in a whole new country, or other aspects that make the Erasmus Program unique.

These questions will help you draft your letter.  We are going to propose a simple letter consisting of several paragraphs.  You want to keep the letter down to one page.  Many people will never make it to the second page, so keep it easy to ready quickly.

We recommend a three-part structure for all motivation letters.  Here’s the basic structure:

• Introduction – This is a simple paragraph with just a few sentences. You want to introduce yourself, what you’re interested in and a sentence or two about why you think you would make a great candidate.
• Body – This is the bulk of your letter.  Usually, 1-3 paragraphs are enough.  We’ll cover more detail on this in just a moment.
• Conclusion – One closing paragraph thanking them for their time.  Offer to meet with them or have a call for any questions and provide your contact information so that it’s easy.

The introduction and the conclusion are fairly straightforward.  We’re going to spend most of our time discussing the body.  That makes sense because you should spend most of your time writing that section too.

Use your answers above to craft 1-3 sentences on why you would make a great candidate for the Erasmus program.  You might discuss your academic achievements.  Extracurricular activities like sports and volunteer activities are another great source of motivation.  Sports are a focus area of the program and can be a good way to connect with an admissions team.

For a program like the Erasmus program, it’s worth discussing why you want to be part of the program.  It’s great if you can make a connection from your background or goals to tie them to the social benefits and goals of the Erasmus program.

Overall, your body should have 1-3 well-crafted paragraphs on why this program is important to you, what it will allow you to achieve and why you would make a strong candidate.

Then, you can go back and write your introduction with opening information and then your conclusion wrapping up your message and excitement.

Best Format for Your Motivation Letter for the Erasmus Program

There is no best format for your motivation letter for your Erasmus application. A lot will depend on the application where you could include it as an email or you could send an actual physical letter.  No matter how you send it, make sure that it is professional and properly formatted. That’s why we tend to include all of our samples as letters.  Many of us don’t write letters anymore and having a sample to work from helps you to format your letter correctly.

Here is a short checklist of things to check before you send your letter.

• Check Your Spelling .  At a minimum use a spell checker.  This won’t check everything but will eliminate the largest errors.
• Check Your Grammar – Review your letter for proper grammar, language usage and punctuation.  A great tool for this and checking your spelling is Grammarly.  The free version will call out most of the largest grammar errors.  It also has the added benefit of pointing out most issues when you use the wrong word (“to” versus “too”).
• Be Polite and Respectful – You want to make sure you strike the right tone with your letter.  You want to be polite and respectful without being too stale.  You want to be a real person and tell a real story. After all, your goal is to motivate the reader to select you.  However, you want to be aware of their role.

The Erasmus Program is “ places a strong focus on social inclusion, the green and digital transitions, and promoting young people’s participation in democratic life.” You want to consider these aims when you are completing your application.  Saying that you want to learn a language is nice, but you should consider talking about the social benefits fo the program and what that means to you.

Just doing these few simple things will help make your letter that much better.  This is a program for education abroad.  You want to appear educated.  Having someone else read and critique your letter can be very helpful.

Erasmus Traineeship

You can use these tips whether you are applying for a semester, a full year, or a traineeship .  The traineeship is a great opportunity to learn skills that will prepare you for your future career.  These programs can last from 2 to 12 months.  You can even do more than one traineeship.

If you haven’t decided where to go yet, you might want to take a look at some of the best cities in Europe to do your Erasmus .  There are some great resources online to help you find places to live, learn about others’ experiences or how to get accepted.  Erasmusu has some great resources that are worth checking out.

Other Resources to Help With Your Motivation Letter for Erasmus

We have an editable version of the template motivation letter for the Erasmus program that you can use to add your own story to. It is easy to use, gives you a great starting point, and is very affordable.

If you need more assistance in writing your motivation letter for Erasmus, Fiverr is a great resource to hire someone to help you. They have several writers available with experience in writing powerful motivation letters. If it’s your first time on Fiverr, we have some resources to help you get started.

If you don’t need writing help but want something a bit more than the guidance here, Grammarly makes a great resource . Yes, they have a terrific spell checker but that’s no unusual. What is unusual is that their tools do a great job of giving you editorial feedback on your writing, including the tone, better phrasing, poor grammar, and a lot more. Definitely a valuable resource.

Sample Motivation Letter for the Erasmus Program

Below is a sample motivation letter you can use when you’re applying for the Erasmus Program.  Remember that this is just a guide and not something you should submit.  You have your own letter to write and your own story to tell.

The hardest part of any writing is getting started.  We are trying to give you a place to start.  You can use our sample and then add your own story.

Good luck. The Erasmus Program is a great opportunity for any student in the European Union.  Get as much out of the experience as you can.  That starts with your application.

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• How to Write a Motivation Letter for an Artist – With Sample
• How to Write an Amazing Motivation Letter for a Teacher Position

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Sample Documents

While contacting first time with the companies, we suggest you to write a short e-mail stating your intention and attach to this e-mail two important documents about yourself. These documents are a cover letter and a CV.

You may find examples for these documents below. However, don’t limit yourself with these documents and search on internet for a variety of examples for them.

After receiving a positive answer from the company that you have applied, you will ask them to send an acceptance letter which  is supposed to be attached in your Erasmus Application file. If your company does not have a template, you may send acceptance letter sample in your later correspondances to give them an idea.

Cover Letter (Letter of Intent)

Europass CV Template : Europass CV is the widely accepted CV template through Europe. However, you may also use other CV formats while corresponding with the companies.

Acceptance Letter : should be on letterhead stationery and signed and stamped by the representative of the company / organization / institution.

• Admission Motivation Letter Template

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Free Sample Motivation Letter Template for Erasmus

Hi Guys! Today we will share with you numerous formats of a letter to motivation for Erasmus in HD quality. As we know that motivation letter is the most essential document that is compulsory while applying for scholarships, university, job, etc. So it is helpful for an aspirant and of course people searching for a job. As you are very well aware of Erasmus (or European Community Action Scheme for the Mobility of University Students) is a student exchange program organized by the European Union. This prestigious student exchange program gives an opportunity for students to study in their dream colleges abroad and get the best education and job opportunities after getting their degree.

So many students from across Europe qualifying the eligibility criteria apply for the scholarship. This educational program offers many scholarship programs from time to time so it is very useful for meritorious students who cannot afford their education to get their degree.

Therefore if you are willing to apply for this program you must provide a strong CV along with a motivation letter. So if you are looking for a good motivation letter for the Erasmus program you can find here the best examples in a printable and editable format.

Motivation Letter Erasmus Example

Erasmus is a prestigious and reputed student exchange program conducted by the European Union. Hence it is necessary that you provide a well-worded motivation letter along with your CV or resume. A motivation letter will let will let the institution know about your academic achievements and if you meet the criteria for being awarded the scholarship. This will open new opportunities for you and allow you to study in top colleges abroad and experience multi-cultural diversity.

Hence if you think you fulfill all the criteria and want to apply for the scholarship, then you can take help of the Erasmus Motivation letter we have provided here. These can be edited and printed so you can use these to apply for the scholarship.

Motivation Letter For Erasmus Internship

The Erasmus consists of various programs to provide the best education and on-the-job training to deserving candidates. The Erasmus internship program provides opportunities to the students to do internships in a wide range of fields. So if you want to apply for Erasmus Internship program you must provide a motivation letter along with your CV to describe to your employer why you are best suited for the internship.

So if you are searching for an example for a motivation letter for Erasmus internship you can be able to find the finest illustrations here in a professional format. These templates can be downloaded and printed so you can use these to create a strong motivation letter and apply to your dream internship.

Letter of Motivation Erasmus University

The Erasmus University is situated in Rotterdam, the Netherlands. It is a highly reputed university offering a wide variety of courses and degrees. Hence providing a motivation letter while applying to the college is a must and will increase your chances of securing admission to the college. Since the letter of motivation is an official document it must follow a proper structure and must be written in a formal language.

Hence if you want to apply to Erasmus University you can download and print from here the motivation letter for Erasmus University in various templates. These can be uploaded and printed so you will be able to take ideas from it to create your own motivation letter.

Motivation Letter For Erasmus Mundus Scholarship

Erasmus Mundus is an integrated international study program which is very prestigious. So if you are willing to apply for the Erasmus Mundus Scholarship, you must fulfill certain criteria which areas set by the institutions. While applying for any scholarship, care must be taken to apply with a strong motivation letter which is a formal document describing all your academic strengths and competency.

Over here we have submitted you along with the best examples of Erasmus Mundus Scholarship in Professional format . These can be uploaded and printed so you can use these to understand how to write your motivation letter.

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Create your Europass Cover Letter

Europass helps you to develop a structured, consistent and professional cover letter guiding you through each step. You can create new cover letters or edit existing ones using the Europass tool to create and edit cover letters.

How does Europass help?

Europass will guide you step by step through the process to help you create a good cover letter with all the essential information. You can create, store and share cover letters in 31 languages , choose from different templates to customise your application and share them easily from your Europass Library . 

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How to write a good cover letter

A cover letter should highlight your motivation to apply for a specific job or opportunity, and demonstrate why you consider yourself to be the best candidate. Your cover letter should refer to particular examples in your CV and describe why these are relevant for the job vacancy you are applying for.

Read carefully

Read the vacancy notice carefully and highlight the skills that relate to the requirements of the position in your cover letter.

Use keywords

Use the keywords when you list your soft skills as mentioned on the vacancy notice (punctual, organised, team-player and so on).

Have short and clear paragraphs that show different aspects clearly.

Get to know the employer

Take time to research the employer to gain valuable insights into the culture of their organisation and make references in your cover letter to one or two key points.

Keep it short

You cover letter should not be longer than one page.

• First paragraph - why you are motivated to apply for the position,
• Second paragraph - how you are the most suitable candidate for the position, and
• Third Paragraph - why the company is a good match for you.

Use formal tone

Use a formal, polite tone and make sure there are no spelling mistakes.

Use simple fonts

Use simple non-decorative font styles, normal font-sizes (11-12) and optimal spacing (1 or 1.5).

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Motivation/cover letter for erasmus scholarship

• Thread starter vhersa
• Start date Nov 3, 2021
• Views : 14,667
• Nov 3, 2021

MOTIVATION / COVER LETTER I'm applying for an Erasmus Mundus scholarship. Thank you in advance for your feedback! Prompts: 1. Motivation/Cover letter: A letter written in English explaining your motivation and interest in IDOH. pdf only. There is no length limitation. 2. Movitation/ Cover letter (stating the reasons of your interest, the purpose on how you wish to use the Masters to further your career/education and anything you would consider relevant for your application to share with the Selection Committee). Dear Sir or Madam, Whole my life I have been interested in investigation and biological science. Microorganisms are the most variable, abundant and capable organisms on Earth. Due to my interest in microorganisms I completed my bachelor studies in XX at XXXXX in XXXX with a scholarship granted by the national government to the best low-income students in the country. By taking courses in virology, immunology, bacteriology and biochemistry I acquired suitable knowledge, skills and motivation to continue my studies in the field of infectious diseases. Furthermore, I would like to focus on innovative treatments for infectious diseases. Therefore, I am writing to you to apply for the Master’s degree in Infectious Diseases and One Health. I firmly believe that the Erasmus Mundus Scholarship and XX program is an enrichment opportunity that will allow me to grow as an academic, professional and human. The XX program contains all topics I am interested in such as emerging viral infections, gene therapy, virus discovery, translational medicine and innovative therapies. Furthermore, the three founding partner universities which are leaders in intensive research on infectious diseases will allow me to expand my knowledge, improve my research skills in my field of study with the One Health approach and train me to work in the highest levels of biosafety laboratories. Moreover, the XX program will further my career and will allow me to achieve one of my accomplishments in my future career: a PhD in Germany. In addition, my aim is to work and investigate actively in innovative treatments for infectious diseases in order to contribute to prevent, control and create or improve treatments to infectious diseases in the European Union and around the world, not just from theory but also with laboratory work. In the company of excellent academics and professionals I shall work on scientific dissemination and I shall contribute to improve human and animal health and their life quality. Moreover, traveling and living in different countries shall give me several opportunities to acquire more profound knowledge of different cultures around the world, learn new languages and meet new people with different backgrounds, mindsets and lifestyles. Besides, this mobility will allow me to build multicultural and multidisciplinary networks worldwide. To sum up briefly, the XX MSc programme is a wonderful opportunity that will allow me to further my career by accessing high quality education and training, multicultural and multidisciplinary networks worldwide and it will be a bridge to continue my future academic career, get a PhD and achieve my goal of working in research of innovative treatments for infectious diseases in order to improve human health and animal health. Thank you in advance for considering my application and I look forward to your positive response. Sincerely, My name.  

I don't have time to look at the whole thing right now but two things jumped off the screen at me straight away: 1. You have misspelled "motivation" in prompt 2. 2. "Whole my life" is wrong. Try again.  

• Nov 4, 2021

What is One Health? Do you mean public health? I agree that microorganisms are the most abundant life forms, but what do you mean by "capable" there?  

Hi vhersa, What is the submission deadline for your letter?  

I looked up IDOH. I didn't find anything that fit.  

IDOH appears to refer to "Infectious Diseases and One Health" to which the OP refers at the end of paragraph 1. I Googled the whole term and found this .  

• Nov 5, 2021

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Cover Letter for Schengen Visa: Samples and Tips

Cover letter for schengen visa: a complete guide.

A cover letter for a Schengen visa is a crucial part of your visa application process. It allows you to explain your travel purpose, financial situation, and other critical details that the official forms and documents may not fully convey. A well-written cover letter can increase your chances of getting your visa approved by clearly understanding your trip and your adherence to the visa requirements. This guide will show you how to draft an effective cover letter for your Schengen visa application.

Why Do You Need a Cover Letter for a Schengen Visa?

A cover letter for a Schengen visa application serves multiple purposes. It helps clarify your trip details, provides additional supporting documents, and gives the visa officer a better understanding of your intentions. It can include your travel itinerary, proof of accommodation, financial status, and the purpose of your visit. Here's why it's important:

Key Reasons to Include a Cover Letter:

• Explain the  purpose of your travel  in detail
• Outline your  travel itinerary , including dates and destinations
• Provides information about your  accommodation  and  travel insurance
• Highlights your financial ability to support yourself during the trip
• Clarifies any additional details not covered in the official documents

Key Elements to Include 

When writing a cover letter for a Schengen visa, you must ensure it includes all relevant information. This will make it easier for the visa officer to assess your application. Below are the key elements your letter should contain:

Introduction

Clearly state the purpose of the letter and the visa type you are applying for.

Example:  "I am writing to apply for a  Schengen visa  to visit [Schengen Country] for a [purpose of visit], scheduled from [travel dates]."

Travel Itinerary

Provide a detailed  travel itinerary  with the dates, destinations, and planned activities. Include important details like flight bookings and transportation between cities.

Example:  "My itinerary includes traveling to [City], where I will stay from [start date] to [end date]. During this time, I will visit [places] and meet with [contacts, if any]."

Accommodation and Proof of Stay

Include proof of hotel reservations  or other  accommodation details , such as a  host invitation letter  if you are staying with family or friends.

Example:  "I will be staying at [Hotel Name], with a confirmed booking from [start date] to [end date]. I have attached the  hotel booking confirmation  as proof of my accommodation."

Financial Support and Proof of Funds

Demonstrate that you have the necessary funds to support yourself during the trip. Include  bank statements  or any other  financial proof  that verifies your financial capacity.

Example:  "My trip will be self-financed, and I have attached my  bank statements  for the past three months, which show a balance sufficient to cover my travel expenses."

Return Flight and Proof of Return

Provide evidence that you will return to your home country. Include a  return flight booking  or any document confirming your return commitment .

Example:  "I have attached a copy of my return flight ticket, scheduled for [return date], ensuring that I will depart from the Schengen area before my visa expires."

• Travel Insurance

State that you have  Schengen visa travel insurance  and provide the necessary documentation.

Example:  "I have purchased  travel insurance  from [Insurance Company], which covers medical expenses up to [amount] as required for the Schengen visa."

Employment Status

Include proof of your  employment status , such as an  employment letter  or a certificate from your employer.

Example:  "I am currently employed at [Company Name] as a [Job Title], and my employer has granted me leave from [start date] to [end date]. A letter from my employer is attached."

Closing Paragraph

End your letter by reiterating your intent to return to your home country after the trip and your readiness to provide additional documents if needed.

Example:  "I look forward to exploring the culture and beauty of [Country]. I confirm that I will return to my home country after the trip and am happy to provide any further documentation required."

Cover letter format for Schengen Visa

Sample schengen visa cover letter generic for all countries.

[Consulate/Embassy Name] [Address of the Consulate/Embassy] [City, Postal Code]

Dear Sir/Madam,

Subject: Application for Schengen Visa

I am writing to apply for a [type of visa, e.g., "short-stay tourist visa"] for my trip to [Schengen country/countries] from [start date] to [end date]. The purpose of my visit is [state purpose: tourism, business, visiting family, etc.]. I plan to visit [briefly mention places or activities] during my stay.

Below is a summary of my travel plan:

• Travel dates : [start date] to [end date]
• Countries to visit : [Schengen countries you plan to visit]
• Accommodation details : [Hotel or host details]
• Travel insurance provider : [Insurance company name], with coverage of €30,000 as required
• Flight details : [Round-trip flight booking]

I have been employed as [your job title] at [company name] since [date]. Additionally, I have attached a no-objection letter from my employer and my bank statements to show that I have sufficient funds to cover my expenses during the trip. I am committed to returning to my Country of residence before the expiration of my visa due to [mention your ties, such as employment, family, studies, property, etc.].

I have enclosed the following documents to support my application:

• Completed Schengen visa application form
• Passport-sized photographs (as per specifications)
• Valid passport (with at least three months validity after return date)
• Round-trip flight reservation
• Proof of accommodation
• Travel insurance with coverage of €30,000
• Bank statements for the last [3/6] months
• No objection letter from my employer
• [Any other supporting documents, like an invitation letter or itinerary]

Please process my application as soon as possible. I assure you that I will abide by the visa rules and regulations during my stay.

Thank you for considering my application. Please feel free to contact me if you require any further information.

Yours faithfully,

The general structure of the cover letter will work for any Schengen country, as Schengen visa requirements and processes are standardized across the Schengen Area. However, it’s essential to make a few adjustments depending on the specific Country you're applying to, such as:

• Addressing the correct consulate/embassy : Update the name and address of the consulate or embassy of the Country where you're applying.
• Purpose of visit : If you're applying for a visa to visit a specific Schengen country, highlight the purpose of your visit to that Country (tourism, business, visiting family, etc.). If your trip involves multiple countries, mention each and clarify where you’ll spend the most time.
• Additional country-specific requirements : Some Schengen countries may request specific documents or details. Ensure you meet the Country’s unique requirements (if any) while keeping the rest of the cover letter format identical
• Drafting a Strong Leave Application for Vacation : If you are employed, you must provide a  leave application  for vacation to show your intention to return to work after your vacation. A well-written leave application reassures the visa officer that you have a professional obligation to return.

Cover Letter for Schengen Visa Unemployed

[Consulate/Embassy Name] [Address of the Consulate/Embassy] [City, Postal Code] Dear Sir/Madam,

I am writing to apply for a [type of visa, e.g., short-stay tourist visa] for my trip to [Schengen country/countries] from [start date] to [end date]. Although I am currently unemployed, I have sufficient financial means to cover the expenses of my trip, as evidenced by my attached bank statements and [any other financial documents, like a sponsor’s letter, if applicable].

The purpose of my visit is [state the purpose, such as tourism, visiting friends/family, etc.]. I plan to visit [mention key locations or activities]. Below are the details of my trip:

• Travel Insurance : [Insurance company name] with coverage of €30,000

While I am currently not employed, I have strong ties to my home country, such as [mention ties: family, property ownership, ongoing studies, or future employment opportunities]. My financial situation is also stable, with [explain the source of funds, such as savings, family support, or sponsorship].

I'm sharing the following documents in support of my application here:

• Passport-sized photographs
• Valid passport
• Recent bank statements [or Sponsor’s financial documents]
• [Sponsor's letter, if applicable]
• [Other supporting documents, if any]

I kindly request that you consider my application. I assure you that I will comply with all the rules and return to [your home country] before my visa expires.

Thank you for your time and consideration. Please feel free to contact me should you require any additional information.

• If a family member or friend sponsors your trip, include a  sponsorship letter  and their financial documents.
• Ensure your  bank statements  show sufficient funds for your trip, even if you are unemployed.
• Highlight  strong ties  to your home country to reassure the consulate that you intend to return after your visit.

Cover Letter for Schengen Visa (Visiting Family)

Subject: Application for Schengen Visa (Visiting Family)

I am writing to apply for a short-stay Schengen visa to visit my family in [Schengen country]. My intended travel dates are from [start date] to [end date]. I will stay with my [relationship, e.g., brother, sister, parents] who lives at [full address].

The purpose of my visit is to spend time with my family, especially [mention any special occasion like a family reunion, wedding, birth of a child, etc.]. Additionally, I have attached an invitation letter from my [family member’s name] confirming my stay with them during this period.

I am attaching my travel details:

• Accommodation : Staying at [family member’s address]
• Travel Insurance : [Insurance provider] with coverage of €30,000

I have also attached the required financial documents, including my recent bank statements and my [family member’s name] bank statements, to prove they will cover any additional expenses during my stay.

Kindly request that you process my application, and I assure you that I will return to my home country after my visit.

Thank you for your consideration.

Cover Letter for Schengen Visa (Multiple Entry)

Subject: Application for Schengen Visa (Multiple Entry)

I request a multiple-entry Schengen visa for my upcoming trips to [Schengen countries]. My first planned visit is from [start date] to [end date], and I intend to visit [countries you’ll be visiting first].

Due to the nature of my work as [your occupation, business professional, frequent traveler, etc.], I will need to travel to the Schengen Area several times in the coming months for both professional and personal reasons. I have included detailed itineraries for my upcoming trips.

Here are the details of my first trip:

• Countries to visit : [mention Schengen countries]
• Accommodation : [Hotel reservation details]
• Travel Insurance : [Insurance provider] covering all trips up to €30,000

I have enclosed financial documents to prove that I have sufficient funds to cover all expenses for my multiple trips. Given my travel needs, I kindly request a visa valid for [1/2/5] years.

Thank you for your time and consideration.

Cover Letter for Schengen Visa (Couple)

Subject: Schengen Visa Application for [Your Names]

We, [Your Full Name] and [Partner’s Full Name], are applying for Schengen visas for our planned trip to [Schengen country] from [start date] to [end date]. This is a leisure trip to enjoy the culture and beauty of [Country] and explore cities like [list places].

Below are the details of our trip:

• Countries to visit : [Schengen countries]
• Travel Insurance : [Insurance provider] covering both of us with coverage of €30,000

We have attached our financial statements to show we can cover our expenses during the trip. Additionally, we have included proof of our relationship [e.g., marriage certificate, photos] and all required documents to support our visa application.

We request that our applications be processed together.

Yours faithfully, [Your Full Name] [Partner’s Full Name]

Cover Letter for Schengen Visa (After Refusal)

Subject: Reapplication for Schengen Visa (After Refusal)

I am writing to reapply for a Schengen visa following the refusal of my previous application on [mention refusal date]. The reason for refusal was [mention the reason]. I have since addressed this issue and attached the relevant documents to clarify the situation.

The purpose of my visit remains the same: [state purpose of visit, such as tourism, visiting family, business, etc.]. I plan to travel from [start date] to [end date], and my travel itinerary includes [briefly describe your itinerary].

I'm sharing the following documents in support of my reapplication here:

• Corrected/Updated [mention any documents that address the refusal reason]
• Financial proof (bank statements, etc.)

Please reconsider my application based on the updated information.

Thank you for your understanding and time.

Cover Letter for Schengen Student Visa Application  

Subject: Application for Schengen Student Visa

I am writing to apply for a student visa to pursue my studies at [University Name] in [Schengen country]. AdditionalIy, I have been accepted into the [course/program name], which starts on [start date], and I plan to arrive in [Country] on [arrival date].

I have enclosed my admission letter from [University Name] and proof of payment for my tuition. I have also attached proof of my financial capacity to support myself during my stay, including [mention documents: bank statements, scholarship, sponsorship, etc.].

Details of my study plan:

• University : [University Name]
• Course : [Course/Program Name]
• Duration : [Start date] to [End date]
• Accommodation : [Details of where you will stay]

Please grant me a student visa for the duration of my studies.

Yours faithfully,  

Tips for Writing a Successful Visa Cover Letter

• Keep It Clear and Concise : Avoid overly complex language. Stick to the facts and provide all necessary information.
• Use a Formal Tone : Maintain a professional tone throughout the letter.
• Ensure Accuracy : Double-check all dates, travel details, and documentation references.
• Attach Supporting Documents : Ensure all documents mentioned in the letter, such as  financial proof  or  travel insurance , are attached.

Common Mistakes to Avoid

• Missing Details : Failing to provide a precise  travel itinerary  or skipping  financial proof  can result in visa rejection.
• Inconsistent Information : Ensure that the dates and details in your cover letter match those in your  visa application form  and supporting documents.
• Lack of Proof of Return : Always include proof of your return to your home country, such as a  return flight ticket .

A well-structured  cover letter for a Schengen visa  can significantly improve your chances of getting approved. By clearly explaining your  purpose of travel , providing necessary documentation, and demonstrating your ability to support yourself financially during your trip, you show the visa officer that your application is complete and legitimate.

If you need more guidance on drafting your visa cover letter or  preparing strategic interview questions , please explore our blog for helpful resource s.

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How to Tailor Your Cover Letters for Faculty Jobs

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It’s not easy to customize application letters. You’ll spend a lot of time asking yourself, “Am I doing this right?”

By   Jennifer S. Furlong  and   Stacy M. Hartman

Originally published: September 14, 2023

Read the full article at the Chronicle of Higher Education .

Sample cover letter for Internship position at erasmus

Got the job yes.

Dear Sir or Madam,

Let me introduce my self, my name is Lena Mauer, age 21, studying (course of study) with a focus on (major). Currently I am in my 4 th semester of the Bachelor of Arts program at the  (name of school/university) in (city).

The obligatory internship abroad enables me to link my theoretical knowledge with some practical experiences and provides me with important soft skills. That is the reason why I apply for the ERASMUS program.

This summer I will complete the internship at the marketing department of (company)in (city). (company) is a worldwide operating, stock listed company, which develops, produces and markets diagnostic and life-supporting devices for hospitals and rescue services.

During an internship in the summer 2010 at the project management office of the (name) I got in contact with the products of XX and gained an insight in their working enviroment.

Thereupon I decided to apply for an internship at Ambu, due to their internationality, a unique business culture and their status as a market leader for anesthetics equipment.

My participation in the (project) of the (name) as the head of marketing and the interesting lectures and business insights I gained during my studies, have aroused my interest in marketing.

From the work in the marketing department I expect a deeper understanding of the different marketing tools, market analysis and the implementation of variable marketing processes as well as getting to know a foreign working culture.

Living and working in a spanish speaking country seems to be a challenging opportunity for me, in order to develop not only my language skills but also my personality and working horizon. The working culture in Germany and Spain varies in many aspects and the work abroad will help me to learn more about coping with different cultures and emphazise the international direction of my study.

In order to make the best experience out of my stay abroad, I am applying for the xx. Its financial support as well as the honor to be a selected student, will help me to achieve my goals abroad in the best possible way and it also enables me to experience all of the spanish culture. I am personally convinced that I will complete a successful internship not only due to my open-minded attitude towards new environments but also because of my focused way of working.

I will be very thankful, if I receive an xx grant for the internship abroad.

Thank you for considering my application.