youtube link in powerpoint presentation

How to Put YouTube Videos in PowerPoint: A Step-by-Step Guide

Want to make your PowerPoint presentation a bit more engaging with a cool YouTube video? It’s actually pretty simple to do. By following a few easy steps, you can embed a YouTube video directly into your PowerPoint slide. This way, you won’t have to switch between applications during your presentation – it’ll all be right there in your slide show!

Step by Step Tutorial on How to Put YouTube Videos in PowerPoint

Before we dive into the steps, know that adding a YouTube video to your PowerPoint will enhance your presentation and keep your audience interested. No more boring bullet points, just a captivating video to emphasize your point!

Step 1: Find the YouTube video you want to embed

Locate the YouTube video that you want to add to your PowerPoint presentation.

Finding the right YouTube video is the first step. Make sure it’s relevant to your presentation’s content and will add value for your audience. Once you’ve found it, copy the URL from the address bar.

Step 2: Open your PowerPoint presentation

Open the PowerPoint presentation where you want to insert the YouTube video.

Make sure you’re on the slide where you want the video to appear before you move on to the next step. This will save you the hassle of moving it later on.

Step 3: Click on the ‘Insert’ tab

In PowerPoint, go to the ‘Insert’ tab on the menu bar.

The ‘Insert’ tab is where all the magic happens – from adding pictures and shapes to videos, it’s your go-to for jazzing up your slides.

Step 4: Select ‘Video’ and then ‘Online Video’

Within the ‘Insert’ tab, click on ‘Video’ and then select ‘Online Video’.

By selecting ‘Online Video’, you’re telling PowerPoint that you’re looking to add a video from the web, not one that’s saved on your computer.

Step 5: Paste the YouTube video URL

In the dialog box that appears, paste the YouTube video URL that you copied earlier.

After you paste the URL, PowerPoint will do a quick check to make sure it’s a valid link. If all is well, you’ll be able to move on to the next step.

Step 6: Resize and position the video on your slide

Once the video is embedded, you can resize and position it on your slide to fit your design.

Click and drag the corners of the video to resize it, and click and drag the video itself to move it around the slide. You can also use the format options to add effects like borders or shadows.

After you complete these steps, you’ll have a YouTube video embedded directly into your PowerPoint slide. No more awkward pauses while you exit the presentation to open up a browser. Your video will play seamlessly within your slide when you’re presenting, making for a smooth and professional presentation.

Tips for Putting YouTube Videos in PowerPoint

• Make sure you have a stable internet connection during your presentation, as the video will need to buffer.
• Test the video before your presentation to ensure it plays correctly.
• Keep the video short and to the point – you don’t want to lose your audience’s attention.
• Consider the volume of the video – ensure it’s audible for your audience but not overwhelming.
• If the video is long, use the ‘Trim Video’ feature in PowerPoint to show only the relevant part.

Frequently Asked Questions

Can i put a youtube video in powerpoint if i don’t have an internet connection.

No, you need an internet connection to play a YouTube video in PowerPoint as it streams directly from the website.

Will the video play automatically when I get to that slide?

You can set the video to play automatically or when clicked – it’s up to you. You’ll find these options in the ‘Playback’ tab once the video is inserted.

Can I put a YouTube video in any version of PowerPoint?

You can embed YouTube videos in PowerPoint 2010 and later versions. Earlier versions do not support this feature.

What if the YouTube video is removed or the link changes?

If the YouTube video is removed or the link changes after you have embedded it, the video will not play in your PowerPoint. Always check the video link before presenting.

Can I embed a video that is not from YouTube?

Yes, as long as it’s an online video, you can embed it by following the same steps and using the video’s direct link.

• Find the YouTube video you want to embed.
• Open your PowerPoint presentation.
• Click on the ‘Insert’ tab.
• Select ‘Video’ and then ‘Online Video’.
• Paste the YouTube video URL.
• Resize and position the video on your slide.

There you have it – putting YouTube videos in PowerPoint is a piece of cake! With this handy skill, you can now make your presentations more dynamic and engaging for your audience. Just remember to choose videos that complement your content and resonate with your listeners. And don’t forget to test everything beforehand to ensure a smooth-running presentation. Happy presenting, and may your slides be ever compelling!

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

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How to Embed a YouTube Video in PowerPoint (Step-by-Step)

• PowerPoint Tutorials
• Pictures, Icons, Videos, Etc.
• February 25, 2015

This is your  SUPER GUIDE  for how to embed a YouTube video in PowerPoint, covering all versions of PowerPoint (find your version below).

Adding videos to your presentations is a great way to create more engaging content and backup your main points with PROOF.

Before you get started embedding your video though, there are 3 considerations to take into account

Note:  You are limited to what you can do with online videos in PowerPoint, compared to videos you embed from your computer. To learn all about these differences,  read our guide

YouTube Video Considerations

1. which version of powerpoint you are using.

There are various techniques for the different versions of PowerPoint and add-ins you can install to make this process (and your life) easier.

The guide below covers PowerPoint versions 2007, 2010, 2013 and the latest Office 365 version of PowerPoint.

2. Do you want the YouTube video’s entire playlist on your slide?

If so, you need to navigate to your video through the YouTube channel’s playlist, which drove me crazy when I was trying to figure this out.

Also, inserting a playlist isn’t available in PowerPoint 2007.

3. Do you need to trim your YouTube video?

If you want to take advantage of all the PowerPoint video editing features, you will need to find a way to download your YouTube video and embed it in PowerPoint.

That’s because the FULL range of PowerPoint video editing tools is only available for videos you directly embed into PowerPoint from your computer.

To see everything you can do with videos embedded directly from your computer (instead of from an online source like YouTube),  read our guide here .

PowerPoint 2019 (Office 365) Embed a YouTube Video

1. find your youtube video’s proper url.

To find the right URL for your YouTube video to embed into PowerPoint, follow these steps:

• Navigate  to  YouTube.com
• Use the  Search Bar  to find your video
• Select  your video to open the YouTube Player
• Click  Share  at the bottom of the video player
• Click  Copy

The same is true if you are using an online video from another source.

You want to make sure you use the Share button (or similar feature) to get the proper URL for your video before you embed it into PowerPoint.

Otherwise it might not play properly, as discussed below.

WARNING: Get the right YouTube URL

You want to make sure you copy your video’s URL using the share button. DO NOT use the URL from your web browser.

That’s because the URL in your web browser tends to start where you last left off in the video and not at the beginning of the video.

In the picture above this is reflected in the URL with T=60s. This means the video will start 60 seconds into the video, and not from the beginning.

This can lead to an embarrassing presentation, where you play the video at the punchline that you want to make instead of the full video that leads up to the punch line.

2. Embed your YouTube video into PowerPoint

To embed a YouTube video in PowerPoint, simply:

• Navigate to the  Insert  tab
• Select the  Video  drop down (within the Media group)
• Choose  Online Video
• Where it says  Enter the URL for the Online Video ,  Paste  in (Ctrl + V) your URL
• Click  Insert

Clicking  Insert , a message at the bottom of your screen will tell you the video is processing. Once it’s done, the video appears on your slide as you can see below

How to trim a YouTube video

Keeping in mind that you are limited in what you can do with online videos in PowerPoint (like YouTube videos), you can adjust the start time of your YouTube video.

This allows you to start your YouTube video at a certain time within the video, so you can just show the most relevant part of the video that backs up your presentation.

The trick to doing this is to adjust it BEFORE you copy the YouTube video’s URL.

If you want to trim both the start and end times of your video, you’ll need to download the YouTube video, embed the video from your PC and then use the Trim command.

To learn how to embed a video in PowerPoint (including trimming the video’s length),  read our guide here .

To trim a YouTube video to a certain start time, simply:

• Open  your YouTube video’s watch page
• Click the  Share  button
• Adjust the video’s  Start at  time

Adjusting the YouTube video’s start time, you’ll see the new start time reflected in the URL, as pictured below.

PowerPoint 2013: Embed a YouTube video in PowerPoint

There are two ways to embed YouTube videos in PowerPoint 2013: the new dedicated YouTube option in PowerPoint, and the old embed code method.

Warning: New YouTube Option

Although the new YouTube option in PowerPoint simplifies the embedding process…you DO lose the capability to format your YouTube videos and/or embed an entire YouTube playlist.

To format the appearance of the YouTube video in PowerPoint 2013 or to grab a playlist, you still need to use the old embed code method (the second method).

I’ve covered both methods in the tutorials below. You’ll notice I used an image of a computer screen to frame the video and create a cool effect…just another tip for making your videos come to life!

There are two methods for adding YouTube videos in PowerPoint:

Method #1 –  The dedicated YouTube option (simplest but least flexible)

Method #2 –   Using the embed code (most flexible)

Although the words ‘embed code’ wig most people out, rest assured that you don’t need to know ANYTHING about coding to pull the second method off…YouTube does all of the hard work for you

Method #1: Dedicated YouTube option

1. search the youtube dialog box.

Within the online video dialog box, go to the YouTube search box and type the name of the video you are searching for (in this case I’ve typed ‘breaking up your bullet points’), and then hit Enter.

The dialog box searches YouTube and displays the video results. In this case the video we want is on the far left so I will select it and hit Insert.

2. Resize the YouTube video to fit your screen

Note:  If you are using an image like I am, you want to extend the YouTube video until its controls cover up the bottom of the picture…which will make it look more realistic.

With the video setup, double-click the embedded YouTube video to load the video and see what it looks like.

What about the playlist and other formatting options?

Although this new YouTube embedding method is EXTREMELY fast and easy, notice that you are not given any options to remove the YouTube controls (on the bottom or the top of the video) and there was no option to include the entire YouTube playlist (assuming there is one associated with that video).

You can see the difference in this picture:

For more control over these additional features, you need to know how to embed a YouTube video using the embed code method, which is SUPER straightforward and easy…continue reading on to see how.

Method #2: Using the embed code

This technique not only works for embedding a YouTube playlist into your presentation, but will also work for embedding other online videos into your presentation.

1. Navigate to your YouTube video through the channel playlist

Assuming that you want a video’s entire playlist, you need to navigate to the channel where the playlist exists, and open the video through the playlist. If you don’t care about the playlist, simply search YouTube as you normally would.

This might seem SUPER weird, but as you will see in a minute, it works.

To get the playlist for this video, you can see that I’ve navigated to the Nuts & Bolts channel page (fancy that!), selected the playlists option, found my playlist and then found the video that I want within the playlist.

Select the video (through the playlist) to open the video in YouTube as you normally would. Notice in the picture below, to the right of the video, you can see the entire playlist.

2. Navigate to the embed code

3. Choose how you want your video to play

When embedding a YouTube video in PowerPoint 2013, there are few options you want to pay attention to, primarily:

Option #1: Show Player Controls –  This includes the pause, play and other navigational features at the bottom of the YouTube video.

Option #2: Show Video Title and Player Actions –  This includes the tile of the video, share buttons on the far right and a playlist dropdown…assuming the video is part of a playlist and you navigated to it through the playlist itself.

Leaving these selected, the YouTube video will play in PowerPoint as demonstrated below.

If you uncheck both of these options, your YouTube video will play in your PowerPoint presentation as pictured below (you can obviously do a hybrid of these controls as well).

Other video options include:

Video size  – Not terribly important as you can manually resize your video within PowerPoint anyway.

Show suggested videos when the video finishes –  This is optional and depends on whether you want people to continue watching other videos once the video finishes. This option is not available if you navigate to the video through the playlist as I described above.

Enable privacy – Enhanced mode –  This last option is only relevant if you are embedding the YouTube video on a website…choosing this option will not work in PowerPoint.

4. Copy and Paste the Embed Code

Alternatively, you can simply right-click the video, select ‘Get embed code’ and then hit CTRL + C to copy.

With the embed code copied, back in PowerPoint 2013, navigate to the Insert tab, open the Insert Video dropdown and select Online Video.

In the dialog box that pops open, in the ‘From a Video Embed Code’ option, hit CTRL + V on your keyboard to paste the embed code into the dialog box and then hit Enter.

A black box is inserted into your layout that you now want to resize and position.

If you are using a blank TV or computer monitor image (as I am in this example) you want to stretch the video down to cover the bottom of the monitor so that the YouTube controls cover the controls on the static image…it will look more realistic this way.

Note:  Going this route has given us more control over the look and feel of our YouTube video and we were able to get the playlist feature in the upper left-hand corner.

PowerPoint 2010: Embed a YouTube video in PowerPoint

Believe it or not, there are three ways to embed YouTube videos in PowerPoint 2010:

• The free add-in (see Method #1 on the PowerPoint 2007 tab)
• Using the Shock Wave ActiveX Control (see Method #2 on the PowerPoint 2007 tab)
• Using the dedicated YouTube embed option

In this tutorial, I will focus on the third and newest method, which is a HUGE improvement over the previous methods: using the dedicated YouTube embed code option.

This method gives you the most flexibility in formatting your YouTube video in PowerPoint  AND  it allows you to embed an entire playlist…something that was not possible in PowerPoint 2007.

For the tutorial, I used an image of a computer screen to frame the video and create a cool effect…just another tip for making your videos come to life!

1. Find your YouTube video

When embedding a YouTube video in PowerPoint 2010, there are few options you want to pay attention to, primarily:

Option #2: Show Video Title and Player Actions –  This includes the tile of the video, share buttons on the far right and a playlist dropdown (see ‘getting the playlist’ below) on the left…assuming the video is part of a playlist.

Leaving these selected, your YouTube video will play in PowerPoint as demonstrated below.

If you uncheck both of these options, your YouTube video will play in your PowerPoint presentation as displayed here:

Video size  – This is not terribly important as you can manually resize your video within PowerPoint anyway.

Show suggested videos when the video finishes –  This is optional and depends on if you want people to continue watching other videos once the video finishes.

Enable privacy – Enhanced Mode –  This is only relevant if you are embedding the video on your website…choosing this option will not work in PowerPoint.

As YouTube states  “Enabling this option means that YouTube won’t store information about visitors on your web page unless they play the video.”

4. Copy and paste the embed code

With the YouTube embed code copied, back in PowerPoint, navigate to the Insert tab, select Video and then select the ‘Video from Web Site’ option.

In the dialog box that pops open, hit CTRL + V on your keyboard to paste the YouTube embed code into the dialog box, and then click on Insert.

A black box is inserted onto your slide that you then want to resize and position.

Note:  If you have the option to show the player controls at the bottom of your video, you will want to stretch the video out to cover the image you are using (in this case a blank computer screen) so that the YouTube video controls show on top of the controls on your image.

That way, when you play the video, it will look more realistic.

To see how the video lines up within your frame (which can be tough when you have a black box on top of a black frame), simply double click the video in the Normal View, and the YouTube video will load.

Notice in the picture below how the YouTube controls replace the controls on the bottom of the static picture I’m using, creating a more realistic effect in PowerPoint.

PowerPoint 2007: Embed a YouTube in PowerPoint

There are two methods for inserting YouTube videos in PowerPoint 2007, and a number of trouble shooting issues you need to be aware of.

Method #1: The Easy Way  – Using add-ins like the free one built by Microsoft MVP Shyam, which does all of the hard work for you.

Method #2: The Harder Way  –  Adding the Developer tab to your Ribbon, adding a Shockwave ActiveX Object, and then manually manipulating the URL of your YouTube video.

Which one is best depends on how many YouTube videos you need to add to your PowerPoint presentations and how often you plan to do so.

If you frequently need to install YouTube videos in PowerPoint, you should definitely get the free add-in for PowerPoint 2007 and/or consider upgrading to a more recent version of PowerPoint which gives you additional YouTube options like adding playlists.

Warning: Compatibility Issues

If you are sharing your files with people using other versions of PowerPoint, you also need to be aware of the compatibility issues.

YouTube videos inserted in more recent versions of PowerPoint (2010 and 2013) will not necessarily play when opened in PowerPoint 2007…they might, it just depends on how they were added.

That said, any YouTube video successfully inserted in an earlier version of PowerPoint, will always play in a later version.

Method #1: The Easy Way

Embedding YouTube videos in PowerPoint 2007 normally requires getting and manipulating the video’s URL. This easy method of using an add-in is awesome because it does all of the hard work for you!

It takes a minute in the beginning to download and install the add-in, but once it’s all set up, with just a few clicks (as you’ll see below), you can quickly grab your YouTube videos and play them directly in PowerPoint.

A big thanks to Microsoft MVP  Shyam Pillai  for developing this great free add-in!

1. Download the free add-in

2. Extract the zipped file

3. Copy the PowerPoint add-in

4. Add the PowerPoint add-in

Back in PowerPoint 2007, open the Windows button in the upper left-hand corner and select PowerPoint Options.

Select Add-ins on the left, use the drop-down at the bottom of the screen to filter to PowerPoint Add-ins and the select Go.

In the Add-Ins dialog box that opens, select Add New.

Clicking OK, a macro dialog box might open. If it does, select Enable Macros.

You should now see the YouTubeVideo2k7 add-in in the window with a check mark next to it. Click Close.

With the add-in installed, if you now open up the Insert tab in PowerPoint 2007 or 2010, you will have an added command at the end of the Insert Tab for quickly embedding YouTube videos.

Now that you have the PowerPoint 2007 Add-In installed, let’s take a look at how to use it.

5. Navigate to YouTube and copy your video’s URL

Warning: Get the right URL

Be VERY careful here!

PowerPoint 2007 cannot play YouTube playlists, which you can tell by the length of the URL. Notice in the picture below the difference in length between the video and the video plus its playlist.

If you accidentally embed the longer URL into PowerPoint 2007, the YouTube video will not play, regardless of how you try to troubleshoot. If you want to embed a playlist in PowerPoint, you need to upgrade to PowerPoint 2010 or PowerPoint 2013.

You need to grab the shorter URL which is everything up until the ‘&list’ or ‘&index” separator. With the shorter URL selected, hit CTRL + C on your keyboard to copy it.

6. Insert the YouTube video using the add-in

Hit CTRL + V to paste in your YouTube URL, then hit Next.

You can select options for your video like Play and Loop. I will simply hit Next.

You can then choose to resize the video here if you like. But as we can do this on our own in a second, I will again simply hit Next.

On the last screen, hit Finish

The YouTube video is now inserted into your slide as a white box with an X through it.

7. Resize the YouTube video

As you resize the video, the entire box might turn white, but no worries, you are still fine.

8. Launch the YouTube video

Assuming you are connected to the internet, the video will load and you will be able to play the video directly from within your PowerPoint 2007 presentation.

Method #2: The Hard Way

If that sounds scary to you, I highly recommend the easier method described above, using the free add-in.

1. Add the Developer Tab to your ribbon

2. Insert a Shockwave file

Within the dialog box, navigate down to Shockwave ActiveX Control, click OK.

And then draw a rectangle on your slide (where your YouTube video will go).

Note that you cannot draw the Shockwave ActiveX Control on top of another object, so you will have to draw it on a blank part of your slide (assuming you have something on your slide).

The Shockwave ActiveX object will look like a white box with an X through it. Resize and position the object on your slide, in this case I’m stretching it out to fit on top of my blank computer screen image.

Now we are ready to get our YouTube video

3. find your youtube video’s url.

Navigate to YouTube and find your Video’s URL…but be VERY careful here! PowerPoint 2007 cannot play YouTube playlists, it can only play individual videos, so you need to be careful you don’t accidentally grab a video + its playlist.

If you want to embed a playlist in PowerPoint, you need to upgrade to PowerPoint 2010 or PowerPoint 2013 and use the embed code method. See the PowerPoint 2013 tutorial below.

With the shorter URL selected, hit CTRL + C on your keyboard to copy.

4. Open up the properties of your Shockwave ActiveX object

In the Properties dialog box, scroll down to the Movie section and paste in your URL.

5. Adjust the YouTube URL within the dialog box

To get the YouTube video to play correctly in PowerPoint 2007, you need to make two adjustments:

#1: Delete the ‘watch?’ from the URL #2: Replace the ‘=’ with ‘/’

With the URL adjusted, hit OK to close the dialog box.

6. Run your presentation

So that’s how to embed a YouTube in PowerPoint, regardless of which version of PowerPoint you have.

This allows you to quickly and easily add interactive media features to your presentation.

The other advantage of embedding a YouTube video, is it does not increase the size of your presentation. That means that you don’t need to worry about compressing your presentation.

If you enjoyed the depth of this post and want to boost your PowerPoint skills for the professional world,  visit us here .

What’s next?

Related articles.

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About The Author

This Post Has 5 Comments

You may use Allavsoft to download YouTube video to AVI, WMV to put a youtube video in PowerPoint

Thanks for the tip!

This article certainly is thorough. Just an FYI, we’ve built a PowerPoint add-in at https://www.liveslides.com/websites/youtube/ that makes it significantly easier to embed and play YouTube videos (any web content really) directly in PowerPoint. Seriously, just a couple steps and you’re ready to roll.

Thanks for sharing, Jason. I’ve never used your software but we usually like anything that helps us save time. Cheers

Hey John, and thanks for sharing the software! Sounds like a handy program that can save you time – we like that! Just make sure you don’t abuse any copyright issues when downloading videos from the web 😉

Comments are closed.

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How to Embed a YouTube Video in PowerPoint

Make your presentations engaging, not boring

Sitting through a monotonous PowerPoint presentation can be pretty miserable. As a presenter, you want your audience to stay focused and enjoy your slides instead of making them yawn. One way to make your PowerPoint slideshow more engaging is to add a YouTube video to your presentation.

Depending on what version of PowerPoint you’re using, there are different ways to insert a YouTube video into your presentation. Learn how to embed YouTube videos in PowerPoint and why you might want to do it in the first place.

Why Add YouTube Videos to Your PowerPoint Presentations

You want your audience to enjoy a presentation and also learn new information from it. The best formula for a well-balanced PowerPoint presentation is to mix your media, including text, images, charts, and videos. This will make your slideshow not only informative, but also captivating.

Some people learn more from visuals, while others remember things that they hear better than what they see. A YouTube video in your presentation will ensure that everyone gets the key takeaways from the meeting.

If you want to add a YouTube video to your PowerPoint presentation but don’t know where to start, follow the steps below.

• Open YouTube and find the video you want to embed in PowerPoint.
• Under the video, select Share .

• From the Share menu, select Embed .

• Select Copy to copy the embed code.

Now that you have the embed code of your video, head over to your PowerPoint presentation.

• Open PowerPoint and open the slide where you want to insert the YouTube video.
• From the menu bar, select the Insert tab.

• Select Video . Then from the drop-down menu, select Online Video .

• In the Insert Video window, select From a Video Embed Code and paste the embed code that you copied from YouTube. Select the forward arrow to confirm.

You’ll see the YouTube video appear on the slide in your PowerPoint presentation.

If you want to change the layout of your slide , you can move and resize your video by dragging its corners. 

Things You Should Know When Embedding Your Video in PowerPoint

There are a few tips and tricks that you should know of when adding YouTube videos to your PowerPoint presentation.

Should You Embed Your Video or Add a Link to Your Slide Instead?

Many users simply link to a YouTube video in the presentation, thinking this option is easier. Embedding is a better choice. It gives your presentation a more professional look, and also makes it easier for you as a presenter. If the video’s embedded, it’ll play as soon as you click on it without leaving the slide to open the YouTube site.

You can easily find the embed code for any video under the option to Share it on YouTube.

How to Search YouTube Videos Inside PowerPoint

There’s a trick that you can use to embed a YouTube video in PowerPoint without leaving your slide.

When adding your video to the slide, in the Insert Video window select Search YouTube and type in the name of the video you’re looking for. After you select the search icon to confirm, you’ll see the list of options from YouTube. Pick the video you want to use in your presentation and select Insert to embed it on your slide.

What If the Video Appears Black Inside Your PowerPoint Presentation?

After you’ve added the video to your PowerPoint slide, it might appear as a black rectangle at first. If you want to change the look of it to see the video’s preview right in your presentation, right-click the video and select Preview . You can then check what the video will look like on your slide during the presentation.

How to Embed a Local Video in PowerPoint

If you’re worried that you might run into internet connection problems during your presentation and/or already have the video you’d like embedded in PowerPoint downloaded, there’s an easy way to insert it into your slides.

To embed a locally stored video in PowerPoint, follow the steps below.

• Open PowerPoint and open the slide where you want to insert the video from your computer.
• Find the Insert tab and select Video .
• From the drop-down menu, select This Device .

• Find the video you want to embed in PowerPoint and select Insert .

You’ll see the video appear on the slide in your PowerPoint presentation. You can move and resize it by dragging its corners.

Embedding a locally stored or downloaded video in PowerPoint is a good solution for when you can’t ensure stable internet connection for your presentation. However, it’ll make the PowerPoint file much larger which in turn can cause performance problems.

Jazz Up Your Next PowerPoint Presentation

Adding a YouTube video to your slideshow is an effective way to make your presentation engaging for your audience. If you often work with PowerPoint, you can also learn how to insert other formats of media to your presentation like music, PDF files , or even animated GIFs . 

How do you make a PowerPoint presentation more interesting and entertaining for your audience? Share your best PowerPoint practices with us in the comments below.

Anya is a freelance technology writer. Originally from Russia, she is currently a full-time Remote Worker and Digital Nomad. With a background in Journalism, Language Studies, and Technical Translation, Anya couldn't imagine her life and work without using modern technology on a daily basis. Always looking out for new ways to make her life and location-independent lifestyle easier, she hopes to share her experiences as a tech- and internet-addict through her writing. Read Anya's Full Bio

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How to Embed a Youtube Video in PowerPoint

One of the most effective ways to avoid death by PowerPoint is to include a video in your presentation to explain complex topics. Since YouTube has an infinite archive of content on virtually any imaginable topic, you can easily find relevant videos to embed in your presentations. Furthermore, many presenters prefer to include videos from their organizations in their slide decks.

While embedding a YouTube video without a third-party tool was challenging, PowerPoint 2013 and later editions, such as using the newest edition of PowerPoint in Microsoft 365, is relatively easy. So, how to Embed a Video in PowerPoint? Below is a list of methods by which you can embed videos from YouTube in PowerPoint.

1. Insert from Start via URL

The easiest way to insert an online video from start to end, including a YouTube video to PowerPoint, is via Insert > Media > Video > Online Videos .

This will enable adding a URL from supported websites, including video hosting platforms like YouTube, Vimeo, SlideShare, Stream, and Flip.

Add the URL and click Insert to add the YouTube video to your presentation.

2. Insert from Specific Time via URL

It is possible that you might want to add a video not from the start but from a specific time (e.g., after 20 seconds). To do this, go to the Share button below the video.

Select the time to start the video, and copy the URL. 

Now, insert the URL which contains the specific time. You will notice that the end of the URL will include the time after which the video starts.

3. Use Embed Code

In older versions of PowerPoint, such as PowerPoint 2013, there was an option to embed a video, where you could specify the embed code separately. The new edition of PowerPoint enables adding the embed code as a URL. Click the Share option below the YouTube video to copy the embed code.

From the given options, select Embed . From there, you can also specify the time you intend to start and if you want the video controls to show when it is playing.

Copy the embed code to include in your presentation slide.

Instead of URL, enter the embed code via Insert > Media > Video > Online Videos.

Using the methods mentioned above, you can embed and insert a YouTube video in PowerPoint and customize it further using the Ribbon menu options. Such as changing size, adding frame, adding effects, etc.

4. Download YouTube Video

Under certain circumstances, you can legally download a video offline. The following conditions apply when downloading YouTube videos legally:

• You are a premium YouTube member.
• Downloads are allowed in your country.
• You are downloading videos you have uploaded.
• The developer has enabled the download of the video.

To get the video, click the Download button below the YouTube video. Doing this usually makes the video available for streaming offline. However, premium users can also save copies of the videos on their mobile devices.

If you are a premium YouTube user saving a video on your SD card , tap your YouTube profile picture, go to Settings > Backgrounds & Downloads, and toggle to enable Use SD Card . If this option is not enabled, your videos will be downloaded to your phone’s internal memory. Unfortunately, videos don’t show up the same way on desktop devices, and using third-party tools isn’t legal.

How to insert an offline video in PowerPoint? You can insert downloaded YouTube videos via Insert > Media > Video > This Device .

Select the video from your device, and you can insert it offline into your slide.

If you use Google Slides instead of Microsoft PowerPoint, you can still insert videos into your Google Slides presentations. Learn how to insert a video in Google Slides .

5. Embed a Video in PowerPoint Using a Third-Party Tool

Various third-party tools enable embedding videos in PowerPoint. Some of these tools became quite useful when the YouTube embed feature did not work correctly in older versions of PowerPoint. One such tool is iSpring Pro , a comprehensive app for authoring video tutorials that enables adding videos from YouTube to PowerPoint.

Once installed, iSpring adds a new tab in PowerPoint. Click the YouTube option from the iSpring tab, and insert the URL. You can also pick a time to start the video to avoid playing it from the start.

Using iSpring, you can add characters, quizzes, objects, and other exciting features to make the added videos more enjoyable and your presentations more interactive.

Adding a video from an online or offline source in PowerPoint is easier than it used to be, and YouTube videos function seamlessly, providing the internet connection is stable. However, if you are authorized to download a video, you can use it offline to circumvent potential connection issues.

Alternatively, discover our tutorials on how to convert PowerPoint to video , how to convert Google Slides to video and how to insert a video into PowerPoint .

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How to Embed a Youtube Video in PowerPoint With Start and End Time

PowerPoint presentations are a popular way to share information and engage an audience. With the ability to add multimedia such as videos, it’s become easier to make presentations more engaging and dynamic. One of the most popular video-sharing platforms, YouTube, is often used as a source for videos in presentations. In this article, we’ll take a deep dive into how to embed a YouTube video in PowerPoint with start and end time.

Table of Contents

Why You Should Embed a YouTube Video in PowerPoint

There are a number of reasons why you might want to embed a YouTube video in your PowerPoint presentation. Including videos can make your presentation more engaging, interesting, and informative for your audience. YouTube videos can be a great way to supplement your own content or drive home a key point. In addition, embedding videos into your presentation can be a more effective way to deliver your message than simply describing it.

Another advantage of embedding a YouTube video in your PowerPoint presentation is that it can save you time and effort. Instead of creating your own video content, you can search for relevant videos on YouTube and embed them directly into your presentation. This can be especially useful if you are short on time or resources, or if you want to include a variety of perspectives on a particular topic.

Understanding Start and End Time in YouTube Videos

When you embed a YouTube video into your PowerPoint presentation, you’ll want to make use of the start and end-time features. These allow you to play only a portion of the video that is relevant to the point you are discussing. For instance, if you are giving a presentation about features of a new car, you can cut down a 5-minute video that shows the entire car, and focus only on the new engine. This method can help keep your presentation succinct and to the point.

Another advantage of using the start and end-time features is that it can help you avoid copyright infringement. If you only use a small portion of a video, you are less likely to run into legal issues. Additionally, using the start and end-time features can help you create more engaging presentations. By showing only the most relevant parts of a video, you can keep your audience interested and focused on your message.

It is important to note that not all YouTube videos allow for start and end-time features. Some videos may have these features disabled by the uploader. In such cases, you may need to contact the uploader or look for alternative videos that allow for these features. Overall, understanding how to use start and end-time features in YouTube videos can greatly enhance your presentations and make them more effective.

Steps for Selecting Start and End Time in YouTube Videos

To select a specific start point of a YouTube video, you can use the “Share” functionality on the YouTube player. After selecting your video, click the “Share” button below the video, then check the box that says “Start at” to set the portion of the video you would like to begin with. The start time you select will be reflected in the URL of the shared video.

It is important to note that while you can specify a start time using the “Share” functionality, YouTube does not provide a direct way to set an end time through the URL. To play only a specific portion of the video during your presentation, you will need to manually pause the video at the desired end time.

Different Methods of Embedding a YouTube Video in PowerPoint

There are two main methods of embedding a YouTube video in PowerPoint: using the “Insert Online Video” option or creating a hyperlink to the video.

To use this method, start by opening your PowerPoint presentation and navigating to the slide where you want to add the video. Click “Insert” in the top menu, then “Online Video.” You can then search for your desired video and select it from the search results. Select the video thumbnail and click “Insert” to embed the video. While you can set a start time using the “Insert Online Video” option, PowerPoint does not offer a feature to set an end time in the “Playback” tab.

After finding the video you want to embed on YouTube, click the “Share” button below the video, then click on “Copy.” In your PowerPoint presentation, navigate to the slide where you want to insert the video and paste the copied link. Once pasted, a hyperlink to the video will be created, and clicking on this link during the presentation will open the video in a web browser. Note that an internet connection is required to play the video using this method.

Another advantage of using the hyperlink method is that you can customize the size and position of the video thumbnail on your slide. Simply insert an image or shape, add the hyperlink to it, and use the sizing handles to adjust the size, or drag the image or shape to a different location on the slide. This can be useful if you want to include other content on the same slide as the video.

Preparing Your PowerPoint Slide for the Embedded Video

Once you have embedded your YouTube video, it’s time to prepare your PowerPoint slide to make it visually appealing and engaging. You should focus on ensuring the slide complements the video content, and makes your message as clear and impactful as possible. A slide with too much text, cluttered with irrelevant images, or poor quality images can detract from the video and your message. A clean and professional-looking slide is always preferred.

One way to make your slide more engaging is to use animations and transitions. These can help to emphasize key points in your video and keep your audience’s attention. However, it’s important to use these features sparingly and purposefully, as too many can be distracting and take away from the overall message. Additionally, be sure to test your slide with the embedded video to ensure that everything is working properly and that the video is playing smoothly.

Tips for Ensuring Smooth Playback of Embedded Videos

To ensure that your embedded video plays smoothly, it is recommended that you take the necessary steps to minimize the size of your PowerPoint file. This can include compressing images and using video with appropriate settings. Additionally, while you cannot set the playback option to “Autoplay” for YouTube videos embedded via a hyperlink, you can manually start the video during the presentation to ensure it starts at the desired point.

Another important factor to consider when embedding videos in your PowerPoint presentation is the compatibility of the video format with PowerPoint. It’s recommended that you use video formats that are compatible with PowerPoint, such as MP4, WMV, and AVI. If you’re unsure about the compatibility of your video format, you can use a video converter tool to convert it to a compatible format.

Lastly, it’s important to test your embedded video before your presentation to ensure that it plays smoothly and without any issues. You can do this by rehearsing your presentation and checking the video playback on different devices and platforms. This will help you identify any potential issues and make necessary adjustments to ensure a seamless presentation.

Troubleshooting Common Issues with Embedded YouTube Videos in PowerPoint

If you run into issues with your embedded YouTube video, there are a few things you can do to troubleshoot the problem. First, make sure that you have an active internet connection and that the website you’re using to embed the video isn’t blocked by your network. Try to restart your computer and try again. If these steps fail, seek advice from tech support or check forums to look for solutions.

Another common issue with embedded YouTube videos in PowerPoint is that the video may not play smoothly or may lag during playback. This can be caused by a slow internet connection or a large file size of the video. To fix this, try reducing the size of the video or compressing it before embedding it in your PowerPoint presentation. You can also try playing the video in a lower resolution to reduce the file size and improve playback.

It’s also important to note that some YouTube videos may have restrictions on embedding, which can prevent them from playing in your PowerPoint presentation. If you encounter this issue, try finding an alternative video or contacting the video owner to request permission to embed the video in your presentation. Additionally, make sure that you have the latest version of PowerPoint and that your computer meets the minimum system requirements for playing videos.

Adding Sound Effects or Narration to Your Embedded Video Presentation

If you are using sound effects or narration to accompany your video, make sure to check the sound on your device before starting the presentation. It’s recommended that you use high-quality headphones or external speakers to hear the audio clearly. Keep in mind that the sound might not be as effective if you are presenting in a noisy environment, so choose your location wisely.

Enhancing Your Presentation with Customized Start and End Times in Embedded Videos

Customizing your start and end times can make a significant difference in how effective your presentation is. With the help of customized start times and manual control during the presentation, you can keep your message concise and focused, while delivering the point effectively. This approach can help keep your audience more engaged throughout your presentation, and help them to absorb and retain key information better.

Best Practices for Creating Engaging Presentations with Embedded Videos

Remember, the goal of your presentation is to engage the audience and deliver your message effectively. While embedded videos are a great way to do this, there are additional best practices to keep in mind. For instance, make sure to plan your presentation beforehand, practice your delivery, keep your design clean and professional, and keep your content to the point. By incorporating these tips, you can create an engaging and effective presentation that resonates with your audience and delivers your message effectively.

By following these guidelines, you are sure to create an engaging and effective presentation that utilizes the power of embedded YouTube videos to engage and educate your audience. Keep in mind that effective presentations take time to create, but with the right tools and planning, you’ll be able to deliver a presentation that is both successful and impactful.

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How to Embed a YouTube Video in PowerPoint (On or Offline)

November 1, 2018

by Holly Hunt

Viewers retain 95% of a message when they watch it in a video, compared to 10% when reading it in text.

If you've mastered how to upload a video to YouTube — or just have a favorite YouTube video — and now want to showcase it in a relevant business presentation, I highly recommend doing so. Video is proven to be more engaging, effective, and memorable than any other medium.

So if you’re about to give a presentation on the job and you’re worried about retaining the audience’s attention, consider including a relevant video.  

How to embed a YouTube video in PowerPoint

• Navigate to PowerPoint slide
• Copy the YouTube video link that you wish to add
• On the  Insert  tab in PowerPoint, click  Movie,  then  Online Movie.  Paste the link and insert
• Format the video using the  Video Format  and  Playback  tabs

If you’re presenting on PowerPoint , adding a video may not feel intuitive. In fact, it can quickly become frustrating. This should not be keeping you up the night before the presentation. I’ll guide you through the steps so you can focus on more important things — like perfecting the message you want to get across — before the big day.

This article demonstrates how to embed YouTube videos in PowerPoint. Keep reading to learn how with a url or embed code, or jump ahead for the offline method, how to embed a video from your files . 

There are two ways to add a video to PowerPoint: embedding it from YouTube or inserting a video file from your computer. I’ll go over each of these and how you can edit your video to make it as attractive and seamless as possible.

Videos should help your presentation, not hurt it or slow it down. So let’s dive into how to enhance your PowerPoint presentation with videos!

How to embed a YouTube video

YouTube videos are easy to embed once you know which buttons to push. You can embed videos from your own YouTube channel (learn how to make a YouTube channel here) or from someone else's.

Keep in mind that if you use the following method, you will have to be online when you give your presentation, otherwise the video will not play.

1. Navigate to PowerPoint slide

Decide which slide you want to feature your video. Let that slide be dedicated solely to the video itself. If you try to add a lot of text to the slide, it may become overwhelming. However, it is wise to continue using the same background or color scheme throughout the presentation.

2. Choose the YouTube video

Now, open up YouTube. Navigate to the video you wish to include. Once on that video’s page, copy the URL at the top of the browser.

3. Embed the YouTube video in PowerPoint

Back in PowerPoint, go to the Insert menu. It is situated right next to Home at the top of your screen. Next, go to Video (or Movie , depending on if you have a Mac or PC) and click it. In that drop-down menu, select Online Movie .

From there a window will pop up asking that you enter the URL for the online video. So go ahead and do so! Paste the URL you just copied into the empty field and then hit Insert.

That window will disappear and your video will appear on the PowerPoint slide.

4. Format YouTube video in PowerPoint

Once embedded, you should have a new tab on the menu banner available to you — the Video Format tab. Here, you’ll find a variety of editing options available to you.

You can choose from a wide range of borders and special effects. You can also crop and resize the video.

If you click Format Pane on the right, a sidebar will pop open. This can help make some of these editing options more easily accessible. You can choose for yourself which way you’d like to work.

If you go to the Playback tab, located to the right of the Video Format tab, you can see additional editing options. This Playback tab is most likely where you’ll make the majority of your changes.

Here you can trim the video, decide at what time you’d like to it to fade in or out, and you can play with the volume. But the editing features don’t stop there! My favorite options are choosing how to start the video, and whether or not the video plays full screen or remains the same size.

I’ll walk you through each of the above options now.

How to start a video at a certain time

In the Playback tab, look toward the middle of the banner where it says Start. You’ll notice a drop-down menu is available. In Click Sequence is automatically selected for you, which means the video will begin playing as you continue hitting enter or clicking to advance the presentation. If you want to change that, hit the drop-down menu and select your start preference.

Personally, I like to select When Clicked On because then I have full authority over when the video plays. In Click Sequence is fine, too, but if you accidentally hit Enter too many times during your presentation it might start playing before you are ready.

Another reason I prefer When Clicked On is so I can pause and take a moment to introduce the concept surrounding the video before playing it. That way your audience knows exactly what and why they’re about to watch it.

How to play a video full screen

If you want your video to take up the entire screen when it plays, check the box located below the Start drop-down menu. It is intuitively named Play Full Screen.

How to embed videos into PowerPoint from your files

If you want to add a video that is saved to your computer, it’s easy to do so. The good news with these is the internet connection will not impact video quality during your presentation.

1. Navigate to your PowerPoint slide

Again, choose the slide you want to present the video on. Just like when we embedded the video, I highly recommend either having no text on the slide or only including an accompanying headline. Let the video breathe a little and be the center of attention. It just looks like a cleaner design this way!

2. Select your video

From your slide, click Insert. It is the second tab on your menu banner right next to Home. A new banner will open up revealing all the Insert options. Go all the way to the right and click on Video . In that drop-down menu, select Movie from File.

From there, a new “Choose a Movie” window will appear giving you access to all the files on your computer. Find and select the video you want to include in your PowerPoint presentation.

3. Insert the video into PowerPoint

Double click on the video or click Insert in the bottom right corner. The window should disappear and your video should appear within PowerPoint. Most likely, it has taken over the entire slide and looks overwhelming. Fortunately, you can edit it to look how you want!

4. Format video

Now that the video is in your PowerPoint, you can play around with the formatting of it. You’ll automatically be directed to a new tab on the menu banner called Video Format.

On the right of your screen, if you click Format Pane an editing sidebar will appear.

You can edit the brightness of the video, crop it, add a border, and change the size of it there. Change the size of the video simply by dragging the corners until you’re satisfied.

Once you’re comfortable with how the video looks, you can navigate to the Playback tab. There you can choose when and how the video starts during your presentation. My personal preference is for it to start when I click on it specifically.

To do this, navigate to where it says Start in the middle of the banner.

Use the drop-down menu next to it. You’ll notice In Click Sequence is automatically selected. That means the video will start when you hit enter or click the screen to advance the presentation. If you don’t mind that, go ahead and keep it!

If you’re nervous about public speaking and/or this presentation has high stakes, you might let your nerves get the best of you and hit Enter too many times. I know I’ve done this before. When it happens, you have to apologize and rewind the video to the beginning again. Awkard.

Since I prefer having more control, I’m going to select When Clicked On from that drop-down menu. That way the video only starts when I specifically click on the Play button within the PowerPoint slide.

Right below that menu is a checkbox with the words Play Full Screen. Not surprisingly, if you want your video to become full-screen when you play it, you should check that box.

How to change the poster frame

After embedding your video, one still image from the video will appear as the “poster frame.” This is the image that represents the video until you hit play. If you aren’t happy with the image that was automatically loaded, you can change it to something more exciting!

Hit play on the video in PowerPoint. Allow it to play until you find a frame you want to use. Pause it on that frame.

Now go to the Video Format tab. Select Poster Frame. A drop-down menu will appear. From there, hit Current Frame.

Now when you navigate to that slide, the image you picked should be the new poster frame.

Your presentation now has a video!

See, embedding a video from YouTube or your files is not nearly as time-consuming as you thought! Now you can move on and focus on the big picture of your PowerPoint, not worry over minuscule details.

Best of luck delivering your presentation!

Curious what other presentation tools are available to you? Check out the best presentation software .

Holly is the director of content marketing at G2. An avid reader and writer, Holly graduated from the University of Missouri with a dual major in Journalism and English. She firmly believes in the power of content and is constantly seeking ways to better engage and delight readers.

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Step-by-Step Tutorial

• Go to Insert in the PowerPoint task line on the top.
• Click on Video on the top right corner. Then choose the option Online Video .

• A window will open which will ask you to insert the video’s URL.

• Open the YouTube video you would like to embed in your browser. You can simply right click on the address bar in the browser and copy the URL. Alternatively, perform a right mouse click on the video, and then click on Copy Video URL .

• Go back to PowerPoint and insert the URL by either pressing CTRL+V or right click and then Paste . Then click on Insert .

• Your video will then be inserted on your current slide. Just like any element, you can change its size or move it around now.
• To start the video (either while editing or in presentation mode), simply click on the play button.

YouTube video with offline playback

With the previously described option, it is necessary to have a stable internet connection while presenting. As that can not always be guaranteed, there is also a way of inserting YouTube videos that work offline. Follow these steps:

• Open the YouTube Video in your Browser. Copy the URL by clicking the address bar and then Right Click > Copy.
• Open the website y2mate.com . Paste your copied URL into the text field, then click Start .

• Choose one of the options for download (and click the Download button. We recommend 1080p or 720p.

• A window will open, and your video will convert. When it's ready, click Download .mp4" .
• After your file has downloaded, you should see it in your Downloads folder in the browser. By clicking "Show in folder", you'll see where it's saved on your device.

• Right click on the file in your folder and click Copy .
• Go to the PowerPoint slide where you want your video to be placed. Right click and Paste . Your video should now appear and play if you click on it.

What kinds of videos can I use in a presentation?

Videos are an amazing way to liven up your presentation. Especially when you're talking for a long time, the audience tends to get tired. That's where a variation of multimedia elements, such as videos, can be helpful. We recommend putting videos in the main part of a presentation, but of course you may also start or finish by presenting a video to your audience. There is no limit for the type of video, the only guideline you should follow is relevance. Before mindlessly pasting a video to your slide, ask yourself: "What purpose does this video fulfill within my presentation?" Is it supposed to inform and teach the audience, is it something you really want everybody to see, or is it just a funny little clip to lighten the mood? All of those purposes are fine. With this tip, you're one step closer to a wonderful presentation! If you want to learn more about successful presentations and Audience Engagement, check out our blogpost Top 10 Tools for increasing Audience Engagement .

Set the start of your video

After you've added a video from YouTube, it starts to play by default when you click anywhere on the slide during the presentation. That's usually fine, but can sometimes be annoying, e.g. when you have more than one video on one slide. In that case, it is helpful to set the Start to When clicked on . The video then won't start until you click directly on it. You can do that by first clicking on your video, going to the Playback tab on the right and then select When clicked on in the Start-selection. By choosing Automatically here, your video will start automatically, without having to click on it.

Add a video from your device

If you want to add a video that is saved on your computer, you can do so by following the tutorial in our article Insert a local Video .

Useful Keyboard Shortcuts

How can I insert a YouTube video to PowerPoint?

Go to Insert > Video > Online Video. Copy the video URL from the address bar and paste it to the window that opens. Click Insert and your video should appear instantly.

Can I play a video directly on my PowerPoint slides?

Yes. You can insert a video from YouTube by using the URL, and it will be played directly on your slide. In our tutorial , you'll learn how to do so.

Can I play an offline video from YouTube in PowerPoint?

Yes, it is possible to play an offline YouTube video on your PowerPoint slides. We show you how it is done in our tutorial .

Related articles

About the author.

Pia Lehner-Mittermaier

Pia works in Marketing as a graphic designer and writer at SlideLizard. She uses her vivid imagination and creativity to produce good content.

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How to embed a video in PowerPoint

We all know that Microsoft’s PowerPoint software has been a presentations staple for a few decades now. And whether you only used it in school once or twice, or you use it for work on a daily basis, there’s always something new to learn about the classic Microsoft platform. For example, did you know that you can embed videos in your PowerPoint presentations?

How to embed a YouTube video into PowerPoint

How to customize the embedded youtube video, how to inserting a video file directly into powerpoint, how do i get a youtube video to automatically play on powerpoint, why isn’t my embedded video playing in powerpoint, what you need.

Microsoft PowerPoint

PC or laptop

Those custom animations and fanciful fonts are only going to hold your audience for so long, and nothing says “yay, a break from reading” like a two or three-minute YouTube clip. In this guide, we’re going to teach you how to add videos to PowerPoint slides, and answer a few frequently asked questions about this subject, too.

Step 1: Head to the slide where you want to embed a YouTube video by clicking it in the sidebar section, where all your slides are located. Now, click the exact area where you want to add the video, such as the title header or within the main body of text underneath.

Step 2: Click the Insert tab at the top. Select the Video icon. From the drop-down list that appears, choose Online Video .

Please note that if you're using PowerPoint 2019 or newer, you'll be able to insert online videos from YouTube by just copying and pasting the video URL into a slide.

Step 3: Open the video you wish to embed on YouTube. Under the video player, click Share and then the Embed icon. Under the Embed Video title, click the Embed Code once, which will select the entire code section. Click the Copy button or use the keyboard shortcut ( Ctrl + C on Windows).

Step 4: Go back to your PowerPoint presentation window after you’ve copied the necessary code. Within the From a Video Embed Code section, paste the code into the adjacent field. Click the Enter button on your keyboard or click the small, grayed-out Arrow .

Step 1: You can customize how you want the video to play on your slide. Click the Playback tab and make any necessary adjustments, such as the video playing automatically or only letting it play when you click the video itself.

Step 2: You can also click the video frame, then right-click and select the Format Video tab for further modification tools, such as the video’s brightness, size, and more.

If you’d prefer to embed a video into your PowerPoint presentation with a video contained within your system, Microsoft provides an option to do so.

Step 1: Choose exactly where you want to add a video file. Click the Insert tab and select the Video icon. Click the Video on My PC field.

Step 2: Navigate to the video you want to insert, then double-click it or click it once and select the Open button. Microsoft PowerPoint will embed the video with its own media player.

Please remember that if you do prefer the option to insert a video directly from your PC and you'll need to show the presentation via an external system, don't forget to save both the PowerPoint and video files onto your USB, external hard drive, etc. Otherwise, it won't be able to play the video. Moreover, add both of them into a single folder so they're interconnected to ensure playback.

If you want your video to start playing the moment you open the slide it’s pasted to, the first thing you’ll need to do is make sure your slideshow is in Normal view. Next, click the YouTube video. Now click Playback > Start > Automatically .

You can also set up Play in Click Sequence , which automatically plays a slide’s YouTube video when you press the spacebar, right arrow key, or any other key that advances to the next slide.

There’s a couple of reasons your YouTube video may not be playing in PowerPoint. For starters, you should check to make sure the video you’re attempting to embed is compatible with PowerPoint. Popular formats like MP4, AVI, and WMV are supported. If your video isn’t in a PowerPoint-supported format, you could always convert it using programs like HandBrake .

If you’re playing an embedded YouTube video, the device you’re running PowerPoint on will need to be connected to the internet, too. If you know you’re going to be in a situation where you don’t have internet access, it’s probably a better idea to download the YouTube video to your computer first, and then place the video into your PowerPoint.

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Wanting to get out of the YouTube business? If you want to delete your YouTube account, all you need to do is go to your YouTube Studio page, go to the Advanced Settings, and follow the section that will guide you to permanently delete your account. If you need help with these steps, or want to do so on a platform that isn't your computer, you can follow the steps below.

Note that the following steps will delete your YouTube channel, not your associated Google account.

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5 Ways to Embed a Video File in Microsoft PowerPoint

Last Updated: June 14, 2024 Fact Checked

Embedding a Web Video

Embedding a video file, embedding a stock video, using android, linking movie files (powerpoint 2007).

This article was co-authored by Mitch Harris and by wikiHow staff writer, Rain Kengly . Mitch Harris is a Consumer Technology Expert based in the San Francisco Bay Area. Mitch runs his own IT Consulting company called Mitch the Geek, helping individuals and businesses with home office technology, data security, remote support, and cybersecurity compliance. Mitch earned a BS in Psychology, English, and Physics and graduated Cum Laude from Northern Arizona University. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 1,143,166 times.

If you want to spruce up your PowerPoint presentations, you can add a video to your slides. If you have a video file on your computer, you can easily embed it into your presentation. You can also embed YouTube videos, use looping stock videos, or, on older versions of PowerPoint, link to the videos. This wikiHow will show you how to add a video to Microsoft PowerPoint using your Windows, Mac, or Android device.

The Best Ways to Embed a Video in PowerPoint

• Copy a YouTube URL. In PowerPoint, click "Insert' → "Video" → "Online Videos/Movie". Paste the URL and click "Insert".
• To embed a video file, click "Insert" → "Video" → "This Device" → select a file → "Insert".
• To use a stock video, click "Insert" → "Video" → "Stock Videos" → select a video → "Insert".

• You must have a subscription to use Office 365 . [1] X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source
• Adding a video to your PowerPoint can help you make a great presentation .

• You can insert a video from supported websites such as: YouTube, SlideShare, Vimeo, Microsoft Stream, and Flip.

• On Mac, this will look like Online Movie .

• You'll see a preview of the video.

• To adjust when the video plays, click the drop-down menu next to Start: . Select In Click Sequence , Automatically , or When Clicked On .
• Check the boxes to apply any of the following: Play Full Screen , Hide While Not Playing , Loop until Stopped , and/or Rewind after Playing .
• Click Volume to adjust the video's volume. Select Low , Medium , High , or Mute .

• Select the web video and click the Video Format tab.
• Click Poster Frame on the left of the toolbar.
• Click Image from File… .
• Select From a File , Stock Images , Online Pictures , or From Icons .
• Select the image source from the chosen method, and then click Insert .

• Stock videos work best as a background graphic to your PowerPoint text, since these videos loop seamlessly

• The stock video will be added to your slide. By default, it will cover the entire slide.

• PowerPoint is available for Android in the Google Play Store .

• The menu will open.

• If you want to take a video using your camera, tap Open Camera instead.
• The video file will be added to your PowerPoint.

• Videos can only be "embedded" (included in the presentation file itself) in PowerPoint 2010 or newer.

• Click the Office button and select "Publish."
• Select "Package for CD" and then select your presentation.
• Ensure that "Linked files" is selected in the "Options" menu.

Community Q&A

Tips from our Readers

• In the newest version of PowerPoint, to embed a YouTube video, all you have to do is go to insert, video, online video and then paste the link for the video.

You Might Also Like

• ↑ https://support.microsoft.com/en-us/office/insert-a-video-from-youtube-or-another-site-8340ec69-4cee-4fe1-ab96-4849154bc6db#OfficeVersion=Windows
• ↑ https://support.microsoft.com/en-us/office/insert-audio-or-video-in-powerpoint-for-android-95e0a2af-35fb-405a-8536-cdcd934f659a
• ↑ https://support.office.com/en-us/article/My-movie-doesn-t-play-190cf574-183d-4b7f-b627-3783a14b7b07?ui=en-US&rs=en-US&ad=US
• ↑ https://support.office.com/en-us/article/Add-and-play-a-movie-in-a-presentation-f3fcbd3e-5f86-4320-8aea-31bff480ed02

About This Article

1. Open the slide. 2. Click Insert . 3. Click Movie . 4. Click Movie from File or Video on my PC . 5. Select the video and click OK . 6. Click Playback . 7. Choose how to play the video. 8. Save your presentation. Did this summary help you? Yes No

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How to Insert a YouTube Video into a PowerPoint Presentation

Using embed or downloading the video

If you’re trying to get a YouTube video into your PowerPoint presentation, there are a couple of ways you can do it. The easiest method is to simply copy the embed code from the YouTube video and paste it into PowerPoint. However, that option require you have an active Internet connection during the presentation because the video will be streamed from the Internet.

The second option is to download the video from YouTube and then insert it as a movie file into PowerPoint. This is harder process because you’re going to have to find a website or tool to download the videos, which is not something YouTube officials supports, except for downloading your own videos. Then you’ll have to convert the files to AVI or WMV because PowerPoint doesn’t support the default format that YouTube videos are encoded in.

In this article, I’ll walk you through the steps to get your YouTube video into PowerPoint using both of these methods, however, you’ll have to Google around and find a way to download the YouTube video yourself.

Method 1 – Use Embed Code

If you’re using PowerPoint 2010 or higher, then there is a really nice option now that lets you insert videos from video-sharing websites like YouTube. Open PowerPoint and then click on Insert on the ribbon.

You’ll see a Video button and if you click on that, you’ll see the option for Video from Web Site . A box will pop up that asks you to paste in the embed code. Now you have to go get the embed code from YouTube. To do that, go to the video and then click on Share and then Embed .

Copy the code from the box that starts with <iframe width and then paste that into the box in PowerPoint.

Click Insert and your video should now be in the PowerPoint slide. You can move it around and even resize it just like any other PowerPoint object. When you play your slideshow, the video will start to play when the slide comes up.

Note that in order versions of PowerPoint, you will have to follow method 2, which means you’ll have to download the video, convert it and then insert it into PowerPoint. The second method is also for anyone who wants to include a YouTube video, but doesn’t have an Internet connection when the slideshow plays. With no Internet, the video won’t stream.

Method 2 – Download and Convert

As I mentioned above, downloading your own YouTube videos is very easy. Log into your YouTube account and click on your picture up at the top right. Then click on Creator Studio .

Now click on Video Manager in the left menu and you’ll see a list of all your videos. Click on the little down arrow next to Edit and click on Download MP4 .

When you go back to PowerPoint, this time you click on Insert, Video and then Video from File . Find your downloaded movie and it will be inserted into the presentation. Again, inserting the video this way will ensure you can play the video even if you don’t have an Internet connection.

If you want to download a YouTube that’s not your own, you’ll have to search Google for that first. Once you have downloaded the video, you can check out any of these two free sites for converting the Flash video to MP4, AVI or WMV.

http://www.online-convert.com/

http://convert-video-online.com/

Depending on the version of PowerPoint, the video formats supported may differ so here’s a breakdown for each version:

PowerPoint 2013 – AVI, MP4, M4V, MOV, MPG, MPEG, SWF, or WMV. Nothing has to be installed to insert these formats.

PowerPoint 2010 – SWF, AVI, MPG, MPEG, WMV. If Apple QuickTime is installed on the computer playing the presentation, then it can also support MP4 and MOV file formats.

PowerPoint 2007 – AVI, MPG, MPEG, WMV

Go ahead and convert your video to the appropriate format for your version of Office and then insert it using the method I showed above. That’s about it! If you have any trouble inserting videos into your PowerPoint presentation, post a comment and we’ll try to help. Enjoy!

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How to Embed a YouTube Video in PowerPoint

content creator

Helen Colman See full bio →

One sure and simple way to enhance a Microsoft PowerPoint presentation and audience engagement is to add a video from YouTube. This website is chock-full of educational and entertaining videos that can add a dynamic element to your content. Whether you want to use your own footage or “borrow” it from someone else’s channel, here are some step-by-step guides on how to insert videos into PowerPoint presentations.

• How to Embed a YouTube Video in PowerPoint as an Online Video
• How to Insert a Video Into PowerPoint Using an Embed Code
• How to Insert a YouTube Video as a Screencast
• How to Add a YouTube Video via iSpring Suite

1. How to Embed a YouTube Video in PowerPoint as an Online Video

Starting from version 2010, Microsoft PowerPoint includes a built-in tool for inserting videos from YouTube into slides. Follow these 5 steps to embed a YouTube video in a PowerPoint presentation:

• Click on the thumbnail of the web video and click the Insert tab.

Pros and Cons

• Quick and easy
• Requires that viewers have a stable internet connection
• Playback is not customizable
• Can’t be done in PPT version 2007 and earlier

2. How to Add a Video in Presentations Using an Embed Code

A more advanced way to embed YouTube videos in PowerPoint presentations is to use the embed code. This method allows you to customize the YouTube video’s attributes by using the YouTube API parameters.

Here’s a brief guide on how to embed a YouTube video in your PowerPoint slide:

•  Click on the Insert button or Enter.

Note: Before you add the YouTube video to PowerPoint, you can add some parameters to the code to make the video play the way you need it to. For example, you can let the video start playing automatically after a user opens the PowerPoint slide it has been placed in, or you can specify how many seconds from the start the video will begin and when it will end.

You can read about all the available YouTube API parameters here .

• More control over the online video’s playback and appearance with the help of parameters
• More time consuming than inserting a link
• An internet connection is required

3. How to Insert YouTube Videos in PowerPoint as Screencasts

While all of the above tips require viewers to have an internet connection, you can make your presentation internet independent by making a screen capture of the YouTube video by using the built-in screencasting tool. This option is available in PowerPoint 2013 and later versions. 

Here is how to embed a YouTube video in PowerPoint as a Screencast:

• Open the YouTube video you want to add and click Select Area on the control menu. You’ll see a cross-haired cursor. By clicking on it and dragging it, you can select the area of the screen that you want to record. Note: It automatically records the audio and the mouse pointer. To turn off these options, deselect Audio and Record Pointer on the control dock.

• When you’ve finished, save your presentation with a video: File tab > Save . The recording is now embedded in the selected PowerPoint slide.
• Video can be played offline
• The quality of the captured video content is lower than that of the original version
• Requires more time than other techniques (the time required depends on the duration of the video you capture)
• May violate author’s rights

4. How to Put a YouTube Video in PowerPoint via iSpring Suite

This method assumes that you need to add YouTube videos in PowerPoint presentations and then turn your PPT deck to HTML5 so users can open and view them in a browser or convert the entire PowerPoint presentation to video format . This is a perfect way to go if you want to insert a YouTube video into a PowerPoint document and then share your presentation online and protect it from plagiarism and unfair use. You can do this easily with the help of iSpring Suite, one of the most robust PowerPoint add-ins.

iSpring Suite

Fully-stocked eLearning authoring toolkit for PowerPoint. No training required to start!

Here are the simple steps on how to add a YouTube video to a PowerPoint deck before publishing it to the Web:

• Download iSpring Suite and install it on your computer. 

• Click on OK to insert a video into PowerPoint.
• To see how your PowerPoint presentation looks in a browser, click on the Preview button.

• Sharing options: slides can be shared online so learners can see them in a browser from any device (PC, laptop, tablet, or smartphone) and on any OS (Windows, Mac, etc.)
• Presentation can’t be edited by external sources after conversion, so copyrights will be protected
• Slides are safe behind a wall of protections – watermarks, passwords, and time and domain restrictions
• The PowerPoint presentation can’t be opened in offline mode
• Requires downloading third-party software

More than just a converter!

With iSpring Suite, you can not only insert a YouTube video into PowerPoint and convert your presentation to an online format, but you can also create versatile eLearning content. This is a top-rated authoring toolkit that allows you to create engaging online courses, quizzes, video tutorials, role-plays, and eLearning interactions. And no experience or tech skills are required. 

Start your free iSpring Suite trial now →

How to Choose the Best Way to Embed YouTube Videos in Presentations

To simplify matters, take a look at this chart. It compares the pros and cons of all described methods in one place, so you can choose the one that’s most suitable for your needs.

FAQ on How to Embed YouTube Videos in PowerPoint

1. what video formats are supported in powerpoint presentations.

Here are the video file formats you can add to your presentations.

• Windows Video (.asf)
• Windows Video (.avi)
• MP4 Video (.mp4, .m4v, .mov)
• Movie (.mpg, .mpeg)
• Windows Media Video (.wmv)

2. How do you embed YouTube videos in PowerPoint Presentations and have them play automatically?

This method works for the “Embed It as an Online Video” option. Once you’ve added a video in PowerPoint, you can control how it will play: automatically, when clicked, or in the click sequence. 

To set this up, go to the Playback tab of the PPT ribbon. It appears when you select the video on a presentation slide.

Then click the drop-down menu next to Start and choose Automatically if you want the video to begin as soon as you open the slide.

3. Why can’t I embed YouTube videos in my PowerPoint Presentation?

There may be different reasons why you can’t embed YouTube videos in PowerPoint. To understand this issue, check out this article by Microsoft.

4. PowerPoint can’t insert a video from the selected file. How can I fix it?

There could be several reasons why PPT isn’t allowing you to insert a video from the selected file. The first possible issue is a video format compatibility — PPT may not support the format of the video you are trying to insert. One more reason is codec issues. Codecs are software used to compress or decompress a video or audio file. If your system doesn’t have the correct codec, the file will not play. Check out this article by Microsoft to find out details.

5. Can I download YouTube videos?

There are certain limitations and legal aspects that you should be aware of. YouTube’s Terms of Service specify that videos are intended for streaming, not for downloading, and unauthorized downloading can violate copyright laws. There are also third-party services — free YouTube downloader apps that allow you to download videos from YouTube. But using such services might be against YouTube’s policies, potentially leading to the suspension of your account.

YouTube offers an official way to access videos through its own app for offline viewing, which is YouTube Premium, a subscription-based service. This is legal and permitted by YouTube’s policies.

Additionally, if you are the owner of the content or have explicit permission from the owner, you can download the video directly from YouTube’s site.

There are several ways to add YouTube videos to PowerPoint. Embedding YouTube videos may require different amounts of time and have various playback options. If you want to customize video playback, the best option will be to embed video content in your slide. If your task is capturing a video and inserting it into a PowerPoint presentation that will be played offline, record a screencast. And, finally, in case you want to share your presentation online and are concerned with its security, use iSpring Suite . 

Useful Resources on PowerPoint

We hope you found our step-by-step guide helpful. Are you a PowerPoint lover? If so, here are some other helpful articles that will provide all the tips on how to get the most out of PowerPoint and grab your audience’s attention:

• How to Share a PowerPoint Presentation Online
• How to Protect PowerPoint Presentations
• How to Add Narration to a PowerPoint Presentation
• How to Convert PowerPoint Presentation to an eLearning Module
• How to Remove the Background From a Picture in PowerPoint

Table of Contents

Create online courses and assessments in record time.

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Helen Colman

She enjoys combining in-depth research with expert knowledge of the industry. If you have eLearning insights that you’d like to share, please get in touch .

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• Presentations

How to Embed (YouTube & Other) Videos into PowerPoint PPT Presentations

• Bahasa Indonesia
• العربية/عربي

Do you need a new perspective for your presentation? Need more sizzle for a boring slide? Learn how to embed a YouTube video in PowerPoint  to do just that.

Videos can add so much to your presentation. Whether it's a new perspective or a chance to catch your breath, pro presenters know how to add video presentation elements.

This tutorial will teach you those skills. You'll see that you can insert video on PowerPoint from your device, or link to a web video. You'll even see that PowerPoint has basic edit tools so that you won't need other software. Let's learn how to embed a video in a PPT in this tutorial.

Why Embed Videos in PowerPoint?

Before you learn how to embed a video in a PPT, it pays to ask why. In fact, there are many benefits to adding videos to your PowerPoint deck:

• You can add new voices. No matter how good your delivery, it’s helpful to add other voices to your slides. Imagine adding a video of another speaker. You can deliver new ideas to your audience, without the need of another presenter in the room.
• You can illustrate complex ideas. Imagine that you’re talking through a detailed assembly process in your business. By adding a video, you can show it off. If pictures are worth a thousand words, videos are worth even more.
• You can give yourself a break. Adding a video gives you relief from your narrative. You can catch your breath and rest your voice as your video plays.
• You won't have to exit your presentation. Instead of closing out your slides and opening a video file, you can play videos right on the slides. This helps your presentation flow seamlessly. 

Videos serve so many purposes. They give your audience a new angle on your topic, which is particularly helpful in a persuasive presentation. Let's learn how to add them to your next PowerPoint presentation.

How to Embed Videos in PowerPoint From Your Device

Imagine that you’ve built out several PowerPoint slides, and you need something more. What can you do to make your slides more interesting? Add a video, of course!

When you wonder how to put a video in a PowerPoint slide, there are two options:

• The first option is to embed a video in PPT from your device. This means that you’ll add a saved (or downloaded) video file to your slide.
• The other option is to embed videos from an online source (like YouTube).

Let's start by explaining the steps for embedding a video from your device. Let’s look at a slide example here.

The open area on the left side of the slide is the ideal spot to place a video. You'll want to choose a slide with space to add your video clip. The text describes some of the best aspects of sightseeing by rail travel. A video would help illustrate them. Let’s learn how to embed a video in a PPT.

Start by sourcing a video for your slides. Of course, you might have one in your library that’s the perfect fit for your project. But often, it’s useful to employ stock footage.  

Once again, turning to Envato Elements is your best bet. Elements offers millions of stock videos for use in your projects. As a subscriber, you've got unlimited downloads of this stock footage. 

With the video downloaded, it’s time to add it to your slide. To get started, navigate to the Insert tab. You’ll find this on the ribbon, the series of menu tabs across the top of the screen. Click on Insert , and on the right, you’ll see the Video drop-down menu with all the needed options.

Click on the Video drop-down arrow, and three options display on the Insert Video From menu. Your choices are:

• This Device
• Stock Videos
• Online Videos

For this example, the option to choose is This Device .

A file browser launches. Navigate to the location where you've got your video file saved. Find it, click on the video, and select Insert in the lower right corner. PowerPoint adds the video to your slide. This video is now embedded inside your PowerPoint presentation.

Notice that, by default, the video covers the entire slide. Fortunately, there are customization options to help your movie clip fit perfectly. Let’s explore them now:

1. Rearrange and Resize Videos

If you’ve ever resized an image in PowerPoint, you already know how to move a video around! The workflow is the same.

We’ll start by resizing the video on the slide and moving it to a new location. To begin, click and pull on one of the corners. This resizes the video. Here, make it smaller so that the slide’s content isn’t obscured.

Next, you can click and drag on the video thumbnail itself. This moves the clip into a new location on your slide. Move it into the open area of the slide, and helpful guidelines appear. These show how your clip aligns with the other objects on the slide. When you have it in place, simply release your cursor and the video falls into place.

2. Use the Video Format Tab

Now that you know how to put a video in a PowerPoint slide, it’s time to work with the video itself. PowerPoint offers an array of options on the Video Format tab. You’ll find this on the ribbon, visible only when you've got a video placed on a slide and selected.

On the Video Format tab, you can control the look and feel of the video clip. For example, you can make color, brightness, and contrast corrections. You can also add custom effects like borders and shapes. Plus, you can crop the video, or precisely alter the dimensions using the Size group.

The Video Format tab is the best place to insert video on PowerPoint and make it truly unique. Use it for easy edits with no advanced video software needed.

Using the Playback Tab

Even more video presentation options are on the Playback tab, beside Video Format . The Playback tab is where you control how and when your video plays on the slide. Here, you’re able to control the start settings. This is an ideal way to adjust your clip without using a separate piece of software.

Should the clip start automatically? Or do you want to manually begin the video presentation? Both ways are controlled in the Video Options section of the Playback tab.

Here, you’ll also be able to loop the video, rewind after playing, and more. You can even build in captions using the Insert Captions menu.

As you can see, you can make a video presentation in moments in PowerPoint. 

How to Embed Videos from YouTube in PowerPoint

Now, let’s look at how to embed a YouTube video in PowerPoint. This is useful if you don’t have your own footage that you want to use. An online clip offers the ability to add new perspectives to your slide. And by adding it to your PPT, you won’t have to exit your presentation to open your web browser.

To add a YouTube video to PowerPoint, return to the Insert > Video drop-down. This time, you’ll want to select the Online Videos option. It supports videos from a range of streaming websites. PowerPoint launches the Online Videos menu.

Notice that YouTube isn't the only online video supported. You can also add video clips from:

Here, we’ll add a YouTube clip.

In your web browser, navigate to the video that you want to add to your slide. Copy its URL to your clipboard by pressing Control + C on your keyboard. Then, return to PowerPoint. Paste the URL into the empty box labeled Enter the address for the online video. 

PowerPoint then displays the video. You can add it to your slides by pressing Insert . Once again, you can size and scale the video by pulling on the corners and dragging it around the slide. Here are some extra tips for using online videis:

1. Customize Online Videos in PowerPoint

Playback settings can be used to decide when to play the online video. You’ll see these on the Playback tab.

Online videos are a perfect option if you don’t have existing footage to use. They’re also powerful ways to bring new voices into your presentations. You’ve just learned how to embed a YouTube video in PowerPoint, and it’s easy to see the advantages. 

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You Learned How to Embed a YouTube Video (And More) In PowerPoint

If you feel like your PowerPoint is a bit dry, it's time to spice it up with a video. You know how to embed a YouTube video in PowerPoint and customize it perfectly. Plus, you even know how to source and add your locally stored video clips.

Here's your homework assignment: practice how to put a video in a PowerPoint slide of your own. If you're working on a presentation (and who isn't?) then pick out a slide to upgrade. Search for a video that fits the slide, then add it using your new skills.

Editorial Note: This tutorial was originally created by Bob Flisser and published in 2014. It's been completely redone by Andrew Childress to make the information relevant and current.

How to embed a YouTube video into your Microsoft PowerPoint presentations using a Mac or PC

• You can embed a YouTube video in Microsoft PowerPoint to make your presentations more engaging and interactive.
• Depending on which version of PowerPoint you have, you can embed a YouTube video into your PowerPoint presentation using either the URL, or an embed code.

Enriching a PowerPoint slideshow with charts, images, and videos can make any presentation more engaging. 

You can embed a locally stored video file in PowerPoint, but that makes the PowerPoint file very large and can cause performance problems.

A much better approach: Embed a link to a YouTube video instead. This has the same effect as adding a video from your computer, but will add virtually nothing to your PowerPoint's file size.

The exact way to do this depends on which version of PowerPoint you have. 

How to embed a YouTube video in PowerPoint 365

1. Find the video you want to embed on YouTube, and copy the entire URL from your PC or Mac computer's web browser address bar. 

2. In PowerPoint, click the "Insert" tab in the ribbon at the top of the screen.

3. Click "Video," and in the drop-down, choose "Online video…"

4. In the Online Video dialog box, paste the URL of the YouTube video.

You can apply a variety of effects to the video preview using the options in the Video Format tab in the ribbon. These options affect the video preview that appears in your slide before the video plays — they do not affect the video when it plays. 

How to embed a YouTube video in PowerPoint 2016

If you have Office 2016, the Online Video dialog box looks a little different, and you need to embed the video differently.

1. Find the video you want to embed on YouTube and copy the embed code that begins with "<iframe." To find that, click "Share," below the video's title, and then click "Embed." Copy the full Embed Video link. 

4. In the Online Video dialog box, paste the embed code into the From a Video Embed Code field.

You can also use the Search YouTube search box to find a video to embed directly from PowerPoint.

Related coverage from  Tech Reference :

How to convert google slides to a powerpoint presentation in 4 easy steps, how to convert a powerpoint to google slides in 2 different ways, how to add music or other audio to a google slides presentation, how to print google slides from your preferred browser on a computer, how to hide specific slides in google slides so they won't show up during a presentation.

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Make attention-worthy videos faster and better | Join us for a live VEED demo

How to apply code, 🇺🇦 ukrainians can now use all subtitle and translation features for free. use code 'ukraine', how to embed a video in powerpoint (step-by-step).

Today, I’m going to show you how to embed a video in PowerPoint to make your presentations come to life. I'm also going to cover some of the best practices for creating a PowerPoint presentation, as well as the frequently asked questions about inserting video in PowerPoint.

So, shall we get started?

How to upload a video to PowerPoint from your desktop or laptop

Embedding video in PowerPoint makes your file size larger. But it allows you to share a video with your audience without frantically looking for it on your computer while presenting. This tutorial is for PowerPoint 365. If you’re using an older version there might be some differences but you should still be able to follow along just fine. Just follow these five easy steps:

1. Start by opening your PowerPoint presentation and navigating to the slide where you want to insert your video.

2. Then, click the “Insert” tab.

3. Now, in the top right corner, click the arrow under the "Video" button, or in PowerPoint 365, click the arrow beside the "Video" button.

4. Next, click "Video on My PC/Movie from File" and select the video you want to insert. Then, click the “Insert” button.

5. The video will now appear on your slide. You can resize it or move it around on the slide as you see fit.

And that’s it. You’re good to go! Don’t forget to preview your entire presentation to ensure your video plays exactly as you want it to. 

How to link a video in PowerPoint 

Another method for inserting video in PowerPoint is to link the media on your slide to an external source or file. It will keep your presentation file size small as it will launch the video from its location on your PC. However, the link may be broken if you move the source video to a different location on your computer.

Here’s how to do it:

1. In the top left corner, click the “Insert” tab.

2. then, click the arrow under the “video” button, 3. on the drop-down menu, click “video on my pc/movie from file.”, 4. now, click the drop-down arrow beside or under “insert” and select “link to file.” if you’re using powerpoint 365, click the “option” button, then select “link to file.”.

4. Choose your video, then click “Insert.” 

And voila! You’re all set! We suggest keeping your linked video and your PowerPoint presentation in the same folder so as not to lose either of them. 

How to put a YouTube video in a PowerPoint

You can also add an online video to your PowerPoint presentation . This is a much better approach because you won’t have to download a video and it won’t add anything to your PowerPoint’s file size. However, to play the video during your presentation, you must have an internet connection.

Embedding a video from YouTube depends on the version of your PowerPoint. I’ll walk you through the process for PowerPoint 365, but it’s not that different from the earlier PowerPoint versions.  

1. Copy the video’s URL from the address bar of your computer's web browser.

2. Choose the PowerPoint slide onto which you want to insert the video and click the "Insert" tab 

3. Now, click “Video,” then choose “Online Video/Movie…

4. Once the online dialog box appears, paste the YouTube video URL and click “Insert.”

5. Now, click Play Video to ensure the video was successfully added.

Best Practices for Video PowerPoint Presentations from Ben, VEED’s Head of Enterprise

Download your videos to avoid issues from a bad internet connection when making and presenting your video powerpoint.

While inserting online videos in PowerPoint is a convenient way to avoid increasing the file size, you'll need an internet connection to play them while presenting. And what if your internet connection goes down during your presentation? Will you find your way out of this mess? Most likely, but it’s better to prepare for this situation. 

Download video files from websites such as YouTube , Vimeo , or VEED, so you don't have to worry about retrieving them if your internet goes down. It's also a good idea to save your completed PowerPoint so you can present it if there are any connectivity issues during an in-person presentation.

Know when to upload a video vs. link to a video inside a PowerPoint

If you have lots of videos in your PowerPoint presentation, expect the file size to be huge. What you can do is to choose videos you can do without or whose content you can explain on your own, and then link to that video and let it stream over the internet. This is a great tip in case an internet connection issue arises. But, it’s always best to download the video as a backup just in case something happens.

Why should you embed a VEED video instead of a YouTube video for professional PowerPoint presentations?

Youtube videos play distracting off-topic advertisements, which we don’t want to see during a presentation. You’ll never have that problem with videos you create, edit, save, and share with VEED .

You can also use VEED to clean your audio, add subtitles to your video , and even translate it . This is useful when presenting to a global audience. 

VEED can also help you take your presentation to the next level. Use our teleprompter to avoid forgetting your lines. You can also use our screen recorder tool to record yourself talking through your PowerPoint slides. Turn on your camera to keep your video personalized.

How to link to a VEED video inside of PowerPoint

• Upload your video to VEED. You can even import a YouTube video from the video’s URL.
• (Optional) Edit the video if needed
• Click on export
• Click on ‘share’ to copy and paste the video share link to the text (or image) on your presentation that’ll be hyperlinked.

Keep videos between 30 to 90 seconds long

Use videos to enhance your presentation, not to replace it. People don't have long attention spans , so keep it short but sweet. You only have the first 2.7 seconds of your video to capture your audience’s attention before they tune out.

In general, 60 to 90 seconds is the video duration sweet spot for engagement. 

According to Forbes , the ideal video length for a presentation is only 30-60 seconds long because studies have shown that 75% of people will likely stick with a video if it’s only 60 seconds long.

Cover only one idea per video so the content is easy to digest. 

Look into your camera’s lens and pace yourself

When recording, look directly into the camera lens. This is like looking your audience in the eyes.. They’ll feel as if you are speaking directly to them.

You can edit or re-record your lines using VEED's screen recording and teleprompter tool. You can also cut out the pauses before returning your gaze to the camera.

Frequently Asked Questions

How do you link to a video in powerpoint .

1. Take a screenshot of the video. For Mac users, simply press command + shift + 3; for PC users, press the PrtScn (Printscreen) key on your keyboard.

2. Click the slide where you want to insert the image. 

3. Insert the screen-grabbed image onto the slide by clicking “Insert'' then clicking “Picture from file.” 

4. Resize your image

5. Click the image, then go to “Insert,” then toggle down to “Hyperlink.”

6. Copy and paste the video link into the hyperlink dialogue box, then click OK. Use a YouTube video link if you don’t mind ads running. Use a video share link from VEED for an ad-free PowerPoint presentation.

How do I embed a video in a PowerPoint without a link?

The best option is to download it to your computer, then follow the steps for uploading video to PowerPoint from your desktop or laptop. You can also use VEED to download videos. Just paste the video’s URL into the upload screen. Export the video, then click “Download MP4”.

Why can I not embed a video in PowerPoint?

If you cannot insert video in PowerPoint, it’s possible the video you’re trying to embed isn’t compatible with Microsoft Office PowerPoint, the file is missing, the file moved, or the file is corrupted. It could also be because the actual PowerPoint file is missing plugins needed to insert the video.

How do you embed Vimeo videos in PowerPoint

1. Go to your Vimeo video library and find the video you want to embed.

2. Click on the “Link” icon.

3. Then select “Copy Video Link” or “Copy Embed Video.” It doesn’t matter which one you choose, as you’ll need the internet to play the video anyway. 

4. Paste the URL or embed code into the PowerPoint, then proceed as if you were embedding a YouTube video.

How do you make a video on Powerpoint?1. Create slides- Structure your video with a title, body, and concluding slides by adding images, texts, and layer elements.

2. Add animations - Go to the animation ribbon and animate the key elements on your slide.

3. Insert video into PowerPoint - Navigate to the "Slideshow" tab and click "Record Slideshow" to insert an existing video or create screen recordings.Then hit the “Record” button.

4. Insert Audio- Go to the "Insert" tab and then click on the Audio in the top right corner of the PowerPoint. Then, from the drop-down menu, choose "Audio on My PC" or "Audio from file."

5. Export- Once you’re done adding animations, videos, and sound to your PowerPoint slides , it’s time to export the presentation as a video by clicking “File” and then “Export.” Then click on “Create a Video,” or for those using MS PowerPoint 365, choose where to save the video and change the file format to MP4. 

How do you put a YouTube video in PowerPoint without ads?

1. Copy the YouTube video's URL that you want to embed.

2. Go to VEED.IO and paste the URL in the upload screen.

3. Export the video.

4. Click and copy the share link to put the ad-free YouTube video in the PowerPoint.

Make video presentations people love to watch quickly and easily

Now that you know how to embed a video in PowerPoint it's time to go give it a shot! 

Make your presentation stand out by inserting videos in PowerPoint. Need to make a sales presentation at work? Make a screencast and use VEED’s screen recording and teleprompter tools. Harness the power of videos and make your PowerPoint more interesting.

Whether you’re an editing pro or a beginner, VEED can help you make and share videos people will love quickly and easily. No need to download any software! It’s an online video editor readily available to you! Try using it for your first or next PowerPoint presentation.

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How do I embed a link to a YouTube video in PowerPoint without ads?

I embed youtube links in Powerpoint without a problem. Google and bing have lots of information teaching the embedding. However, when I present the pptx in a slide show to my audience, I do not want to see the ads. You know, when watching youtube, sometimes in the middle an ad may pop up. The ad is a video lasting more than a minute. You can click "Skip Ads" if you don't want to watch the ad. I wonder if there is a way to prevent the ad interruption during a slide show of a pptx that embeds a youtube link.

Any advice or clue is much appreciated.

• microsoft-powerpoint
• advertisements

• 2 Depending on how you feel about the Youtube ToS, maybe just downloading the video could be for you. –  Daniel B Commented Apr 1, 2022 at 17:31
• 1 Use youtube-dl to download the youtube video en.wikipedia.org/wiki/Youtube-dl –  user1482432 Commented Apr 1, 2022 at 18:09
• 2 Particularly in a business environment you probably don't want to disregard youtube's TOS. Signing up for youtube premium and logging in before your presentation might be an option. –  doneal24 Commented Apr 1, 2022 at 19:14

Short answer : You can't for embedded video. You're using YouTube's content and need to abide by their rules. You'll find more information on YouTube Support Ads on embedded videos .

The only workaround is to download the YouTube video using a downloader and embed the downloaded video file. You could use for example youtube-dl from the command-line or 4K Video Downloader GUI on Windows.

You should be aware that the YouTube's Terms of Service explicitly forbid it. You are not allowed to:

access, reproduce, download, distribute, transmit, broadcast, display, sell, license, alter, modify or otherwise use any part of the Service or any Content except: (a) as expressly authorized by the Service; or (b) with prior written permission from YouTube and, if applicable, the respective rights holders;

However, YouTube has never sued anyone for downloading content. Several years ago, the company did consider suing one of the largest YouTube video downloaders (YouTube-MP3.org) for breach of the Terms of Service, but backed down after the site refused to budge.

Regarding whether a YouTube premium account will avoid ads:

From Ads on embedded videos :

Note that embedded videos will honor the same ad enablement settings as videos on youtube.com.

However, your Premium account is identified after logon on the browser by tracking cookies stored into the browser's data, and you will need these cookies for playing in PowerPoint without ads.

I don't know if playing in PowerPoint uses cookies that are found on the computer, meaning stored by logging into the browser. To test if it does, I suggest before testing to log into the YouTube Premium account on both Microsoft Edge and Internet Explorer (yes, really).

If the logged-into cookies don't work in PowerPoint, try the free LiveWeb extension , described as:

Use LiveWeb to insert web pages into a PowerPoint slide and refresh the pages real-time during slide show. Display web pages without ever leaving the confines of your PowerPoint slide show. No coding required.

Note that YouTube Premium offers a 1-month free trial, so you can do your tests and cancel it if none works.

• I apologized that I didn't make my question clear. I just changed the question title. Yes, I don't want to violate youtube's TOS so that I only want to embed their links. However, I also want to avoid the ads during my presentation in a power point slide show. Does it help if I join and login to a premium account right before my presentation? –  user1681832 Commented Apr 1, 2022 at 20:02
• I added to my answer. –  harrymc Commented Apr 1, 2022 at 20:34
• Hi harrymc, Thank you very much for the explanations. I will try the one-month free account to see how it goes. Also, Liveweb extension will be installed if needed. I really appreciate the great help. –  user1681832 Commented Apr 1, 2022 at 21:55
• @Giacomo1968: This is perhaps the longest comment ever written. –  harrymc Commented Apr 2, 2022 at 7:37
• Sure. Thanks for the reminding. I just marked it as accepted. –  user1681832 Commented Apr 2, 2022 at 18:16

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YouTube to PPT converter features

How do i convert a youtube video to ppt.

To convert a YouTube video to PowerPoint, you should decide on what you what the final output to look like. If you just need screenshots from your video on a set of slides, you can take screenshots of the video and paste them into Google Slides or PowerPoint.

If you want to read and interpret the content of a video in order to make a new presentation, you can use the Plus AI  YouTube to PPT  tool.

How do I embed a YouTube video into PowerPoint? 

Copy the "Embed Code" from YouTube. In PowerPoint, click Insert -> Video -> Online Video -> From Video Embed Code. Paste your code and then you can manipulate the video like a normal PowerPoint object.

Can I convert a YouTube video to PPT?

Yes, you can use the Plus AI YouTube to PPT tool to automatically transcribe a video and convert it into a slide deck.

How do I turn a video into a PowerPoint?

The easiest way to turn a video into a PowerPoint is embedding your video into a PowerPoint file.

You could also take screenshots of the video, copy them into PowerPoint, and add some annotations.

However, if you want to understand the content of a YouTube video and create a contextual presentation, you should use an AI presentation maker like Plus AI.

Get more with Plus AI for Enterprise

How to Put Music in a PowerPoint from YouTube (Any PPT Version Supported)

YouTube music can be video or audio. When creating a PowerPoint presentation, do you need to insert a YouTube music video to enhance the content? Or is your goal to engage your audience and improve their listening experience by adding background music, narration, or sound effects? Read on to learn how to put music in a PowerPoint from YouTube.

Table of Contents

• Compare Method 1 and Method 2
• Method 1: Insert a YouTube Music Link into PowerPoint

Method 2. Download YouTube Music and Add It to PowerPoint

2 methods to put a youtube music on a powerpoint .

There are 2 methods helping you put YouTube music to PowerPoint: Insert a direct link to a YouTube music video (method 1) and download YouTube audio to Mac or PC, then manually import it to your presentation (method 2). Take into account the pros & cons, and choose the option that aligns with your needs.

Method 1. Insert a YouTube Music Link into PowerPoint

PowerPoint allows you to insert videos directly from YouTube, SlideShare, Vimeo, Flip and Stream. It doesn't require much skill and can be easily used by anyone.

How to put music in a PowerPoint from YouTube without installing additional apps:

Step 1. Copy the link to the YouTube video containing the desired music.

Step 2. Open your presentation on your computer.

Step 3. On the ribbon, go to the “Insert” tab > “Video” > “Online Video”.

Step 4. Paste the online YouTube video link into the text box.

Step 5. Wait for analyze, then click “Insert”.

If PowerPoint cannot successfully detect a video through it long link, e.g. https://www.youtube.com/watch?v=BjIuTU79Sqk, then you can try to use its short link. Right-click on the video and select “Copy video URL” to get it: https://youtu.be/BjIuTU79Sqk.

Most users who add music to PowerPoint from YouTube are more interested in adding background music to PPT. Obviously, the first method only supports adding videos. In this case, you need to install a YouTube audio downloader for Mac or PC to get the music from YouTube, and then import it to PowerPoint locally.

For the purpose of downloading YouTube music video/audio files and save them to your local computer, Cisdem Video Converter is ready to help. It allows you to batch save music into as many different formats as you can think of, including MP4, MP3, M4A, WAV, AAC, MKV, M4V, etc. Besides YouTube, it also help you safely and steadily get music from Vimeo, Facebook, Dailymotion, TikTok, X (Twitter), Mixcloud, name to a few.

How to download YouTube music file:

Step 1. Download and install Cisdem Video Converter. Hit the third icon at the top of the software to switch to the “video downloader” interface. 

Step 2. Find the music video you want to download from YouTube and copy its URL.

Step 3. Paste the URL of the video into the software and click on the “+” button. 

Step 4. Choose the needed downloading format, say, “m4a (mp4a) - 129k”, and then hit “download” icon in the lower right corner.

Step 5. Once the download is complete, click the blue “✓” icon to find your downloaded YouTube M4A music.

More tips to use Cisdem Video Converter:

• When you want to add multiple YouTube music in a PowerPoint, you can use Cisdem Video Converter to download them at the same time. No need to download one song after another, which helps to improve efficiency.
• YouTube music is usually downloaded in MP4, WEBM and M4A formats by default, and only WEBM is not supported by PowerPoint. If you want to convert music to other formats, you can use the media file conversion function of Cisdem Video Converter. Just click the first icon at the top to switch to the "Video Converter" interface.

• In addition to downloading and converting YouTube music on Mac and Windows, you can also use this app to edit/play media files and rip content from DVDs into file formats.

How to put background music on PowerPoint from YouTube:

Step 1. In your PowerPoint, click “Audio” under the “Insert” tab. 

Step 2. Choose the M4A audio you just download from YouTube. 

Step 3. Click “Open” to import it to PPT.

You can make some edits to the audio in PowerPoint, such as fading in and out, looping, trimming, setting the audio volume/image, hiding the sound icon, playing across slides, and so on.

Moreover, if you previously downloaded a YouTube music video, click “Video” on the ribbon and upload a video from your device. 

Final Thought

The above is all about how to put music on a PowerPoint from YouTube. Method 1 supports embedding any YouTube music video in PPT for playback and presentation when there is an internet connection. Method 2 supports not only inserting YouTube video but also YouTube audio. Although method 2 has restrictions on music files, most people search for this topic to add YouTube background audio to PowerPoint, which method 1 cannot do.

Why are you putting YouTube music into PowerPoint? Did the above solve your problem? Do you have a more convenient method to recommend? Feel free to let all other readers know in the comments section.

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6 Ways to Improve Your Microsoft Word Formatting

Mail merge is more useful than you think: 4 practical uses, if your pc won't run windows 11, here are 5 great linux operating systems to try instead, quick links, what are animations, what are transitions, things to note before you begin, how to add, amend, and remove an animation, how to add, amend, and remove a transition, using the morph transition.

PowerPoint's animations and transitions can help you grab your audience's attention, present information in bite-sized chunks, and—when used sparingly—deliver a more professional presentation. In this article, we'll run through the nuts and bolts of these useful PowerPoint tools.

Animations are effects you can add to your slides' text, pictures, shapes, graphics, tables, and other elements. There are four different types of animations:

• Entrance animations—These are the effects you can add to make an object appear on your slide in different ways.
• Emphasis animations—You can add an emphasis animation to an object already visible on your slide, such as changing its size or color.
• Exit animations—The opposite to entrance animations, exit animations make objects disappear from your slide through different effects.
• Motion paths animations —You can make an element on your slide move to a different place, with your audience seeing this movement from where it started to where it ends up.

You can use more than one animation on a single object. For example, you can apply an entrance animation to some text, followed by an emphasis animation.

A transition effect dictates how your presentation progresses from one slide to the next, and you can choose from three different levels of complexity:

• Subtle—These are the most basic types of transitions in PowerPoint, aiding speed and slickness as you jump from one slide to the next.
• Exciting—You can make your transitions more visually entertaining.
• Dynamic—A dynamic transition applies to all parts of a slide, except for the background, giving the illusion that the content is rolling through on a single page.

Only one transition effect can be added to each slide, and it's important that you apply the transition to the slide that will be visible once the transition is complete. For example, if you have two slides and want to create a transition effect as you move from slide 1 to slide 2, you will need to apply the transition to slide 2.

Before you add animation and transition effects to your PowerPoint presentation, bear in mind the following tips:

• Don't add too many animations and transitions . Overusing these features can distract your audiences in ways you didn't intend to, and they can also look tacky and unprofessional. Ask yourself, "Does this make my presentation better?" If the answer is no, don't add it.
• Another issue with using too many animations and transitions is that it could significantly slow down your PowerPoint file's processing speed , as it adds volume to your file size.
• Keep things professional in the right contexts. For example, if you're presenting a formal business plan, you don't want to add funky transitions that take ten seconds to complete. Try sticking to slick effects that last less than a second.
• Use the same transition effect for each slide and, if you can, the same animation for each item.

It's a widely shared opinion that Microsoft 365's desktop apps offer more flexibility and functionality than their web-based counterparts. However, the exact opposite can be said for adding animations, which is significantly easier to do on PowerPoint for the web than via the subscription-only app. So, to create the animations for screenshots in this section, we have used PowerPoint online, rather than the desktop app, and we recommend that you do the same.

Before you add any animations, click "Animation Pane" in the Animations tab on the ribbon. This will open a pane on the right side of your window, which will make seeing and managing your animations much easier.

Now, select the item you want to animate. If you want several items on a slide to animate in the same way at the same time, hold Ctrl while clicking them all. Then, click the down arrow in the Animations tab, and choose the appropriate effect.

You will then see an animation card in the Animation Pane for the effect you just added. Here, you can change the animation type, how it is activated (whether via a click, with the previous animation, or after the previous animation), and the duration and delay.

If you have more than one animation on a slide and want to reorder them, click and drag the six dots next to the relevant animation card upwards or downwards.

Finally, to remove an animation, click the trash icon on the appropriate animation card.

You can also animate paragraphs of text within a text box. To do so, select the relevant text, and follow the same process.

Whether you're using PowerPoint's desktop app or the online version of the program, adding transitions involves a very similar process.

First, select the slide you want to transition to (for example, you'll select slide 2 if you want to create a transition from slide 1 to slide 2) in the slide thumbnail pane, and then click the "Transitions" tab on the ribbon.

To see more transitions, click the down arrow on the right-hand side of the Transition To This Slide group.

Clicking any of the transition effects on display will do two things—first, it will show you a preview of what that transition will look like, and second, it will apply that transition to that slide.

You can then amend the options (such as the direction of the transition) and timing of the transition using the settings on the right side of the Transitions tab. This is where you can also add a sound effect to the transition, or decide whether the transition effect occurs when you click your mouse or automatically after a given length of time.

If you want to apply the same transition effect and options to all slides, click "Apply To All" in the Timing group of the Transition tab when you have finished setting up your transition's parameters. You can then select individual slides to make further adjustments if needed.

To remove a transition, select the slide in the slide thumbnail pane, and click "None" in the Transitions tab.

PowerPoint's Morph is a transition effect that recognizes differences between the same items on two slides, and smoothly transitions between them when you proceed from one slide to the next. For example, you might have an image on slide 1, and the same image in a different position on slide 2. The morph transition gives your audience the impression that you're still on the same slide, but the objects are merely moving and resizing.

This is different to the motion path animation, which you can set for different items and activate at different times on your slide. The morph transition, however, moves all items together as you move from one slide to the next, saving you from having to apply motion path animations to individual objects. Any objects on the first slide but not the second will simply fade away during the morph transition. Similarly, any new items on the second slide will appear gradually.

In this example, we have a title and an image on slide 1, and the same objects on slide 2 but in different places and different sizes. We created this scenario by copying and pasting the whole of slide 1, and then changing the text and image on slide 2. However, you can also create a blank slide, and then copy and paste the different elements you want to morph.

Then, we need to select slide 2, and click "Morph" in the Transitions tab on the ribbon.

Then, press F5 to see your presentation, and witness the smooth morph transition from one slide to the next. You can also use this transition effect to zoom into an image or fade an image into the background. Just ensure that you copy and paste from one slide to the next before you create the transition, so that PowerPoint recognizes them as the same.

If animations and transitions are new to you, check out these other tips that you should also know before you design your next presentation.

• Microsoft PowerPoint
• Microsoft 365

Google Slides

Creating Connections: Linking to Specific Slides in Google Slides

Table of Contents

Let’s say you’ve created a fantastic presentation in Google Slides, but your audience might need to find a specific part quickly. Maybe it’s a detailed look at the financials on slide 15, or a product demonstration waiting for them on slide 8. The good news is, that Google Slides has a handy feature that lets you create links within your presentation.

This way, you can guide viewers directly to the information they need. Let’s explore how this works.

How to Link to a Specific Slide in Google Slide?

1. finding your starting point:.

The first step involves opening your Google Slides presentation and selecting the slide where you want to insert the link. This could be your introductory slide, a table of contents, or even within the main body of your presentation. Think about where the link would be most helpful for viewers to access the targeted information.

2. Highlighting the Anchor:

Next, click and drag your mouse to select the text or image you want to function as the link. This will be the clickable element that takes your viewers to the chosen slide. It can be a phrase, a call to action, or even an image – the choice is yours!

3. Accessing the Linking Options:

There are three convenient ways to access the linking options in Google Slides:

• Right-click:  Simply right-click on the selected text or image. A pop-up menu will appear, and you can choose “Link” from the options.
• Keyboard Shortcut:  For a faster approach, use the keyboard shortcut Ctrl+K (for PCs) or Command+K (for Macs).
• Menu Bar:  Alternatively, you can navigate to the “Insert” menu at the top of your screen and select “Link” from the dropdown menu.

4. Choosing Your Destination:

A dialog box titled “Link” will appear. Here’s where the magic happens:

• Look for the dropdown menu labeled “Slides in this presentation.” Select this option.
• A list of all the slides in your current presentation will be displayed. Simply click on the slide you want to link to.

Alternatively:

The “Link” window might offer a search bar. You can type in the name or number of the slide you want to link to and then click on it from the search results.

5. Finalizing the Link:

Once you’ve chosen your destination slide, click the “Apply” button in the “Link” dialog box. Congratulations! Your chosen text or image is now a hyperlink that will transport viewers to the designated slide with just a single click.

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Bonus Tip: Linking Beyond the Presentation

While the method above focuses on linking within a single presentation, Google Slides also allows you to create links to slides in other presentations stored on your Drive, or even external web pages. The process remains very similar.

In the “Link” dialog box, instead of choosing “Slides in this presentation,” you can paste the URL of the target presentation or web page into the search bar. If the target presentation is stored in your Drive and uses the same Google account, you can also search for its name directly.

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Frequently Asked Questions

What are the benefits of linking to specific slides in google slides.

Linking to specific slides within your presentation offers several advantages. It improves navigation by letting viewers jump directly to relevant sections, enhancing their experience. Additionally, linking helps with accessibility in presentations with a non-linear flow. Viewers can easily access information they might need to revisit later. Finally, you can create a more interactive experience by linking elements like buttons or images to specific slides.

Can I link to slides outside of the current presentation?

Unfortunately, Google Slides doesn’t currently support linking directly to slides in other presentations.

What can I link to instead of other slides?

Even though you can’t link to external slides, you can link to various resources:

• Webpages:  Link text or images to relevant websites for further details.
• Documents:  Link to Google Docs or other online documents for deeper dives into specific topics.
• Files:  Link to downloadable files like PDFs or images that complement your presentation content.

Are there any other ways to improve navigation in my presentation?

Absolutely! Here are some additional tips:

• Clear Slide Numbering:  Use a consistent slide numbering system throughout your presentation.
• Table of Contents Slide:  Include a slide at the beginning that lists all the main topics and their corresponding slide numbers.
• Breadcrumbs:  Add breadcrumbs to your slides. Breadcrumbs act like a navigation bar, showing viewers their location within the presentation hierarchy.

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