company application letter sample

60+ Cover Letter Examples in 2024 [For All Professions]

No matter where you are in your career, or what job you’re applying for, submitting a cover letter with your resume is a must . 

Done right, a cover letter will effectively complement your resume and explain to the hiring manager in more detail why you’re the right person for the job.

Writing a cover letter, however, is easier said than done. 

You have to effectively demonstrate that you’ll be able to perform the responsibilities listed in the job description and that you’d be a better fit for the company compared to other candidates. 

And unless you’re a professional writer, this can be a very hard task.

Fortunately, we created these cover letter examples to inspire you and help you get started with your own cover letter!

Let’s dive in!

21 Cover Letter Examples 

#1. career change cover letter example .

Here’s what this cover letter does right:

• Has an ideal length. This cover letter includes all the relevant information for the hiring manager without getting into too much detail.
• Relevant introduction. The candidate explains that they’re changing careers and why they want to work in this new field from the get-go.
• Explains their related experience. The candidate explains how their previous experience in retail sales can help them succeed in PR.

Check out our guide video guide to learn how to write a Cover Letter that gets you HIRED!

#2. Recent Graduate Cover Letter Example 

• Personally greets the hiring manager. The candidate has taken the time to find the hiring manager’s name and address them by it, which makes the opening of the cover letter much more personal.
• Wraps up with a call to action. The candidate wraps up the cover letter by suggesting a meeting with the hiring manager, which makes them more memorable.
• Explains why the candidate is the right person for the internship. In this cover letter for an internship , the candidate explains how they’ve previously interned in a different firm, which gives them the experience to succeed in this role.

Have you just graduated from college? Make sure to check out our guide on writing an entry-level cover letter from start to finish! 

#3. Middle Management Cover Letter Example

• Use of bullet points. The candidate presents the information in a concise and reader-friendly way, making it easy for the hiring manager to find their key achievements. 
• Formal closing. The candidate has used a formal and polite tone to conclude their cover letter, which combined with a call to action makes them look professional and passionate about getting the job. 
• Explains how the company would benefit from hiring them. The candidate outlines exactly what they could do for the company, which not only highlights their skills but also shows they’ve done their research on the company’s needs. 

#4. Business Manager Cover Letter Example

• Detailed header. In addition to the must-have contact details, this candidate has also included their professional Twitter and LinkedIn profiles, making it easy for the hiring manager to look more closely into their career. 
• Concise and to the point. This candidate has used short paragraphs and bullet points to make the cover letter easy to skim through. 
• Wraps up with a call to action. By letting the hiring manager know they’ll be contacting them soon, they’re more likely to make an impression.

Check out this article for a complete writing guide and an inspiring business manager resume sample. 

#5. Ph.D. Cover Letter Example

Here’s what this cover letter does right: 

• Attention-grabbing introduction. In the opening paragraph, this candidate explains why they’re passionate about pursuing a Ph.D. in great detail. 
• Explains the candidate’s qualifications in detail. The candidate builds on their passion by explaining how they’re also qualified for the degree because of their education history and academic achievements. 

#6. Senior Executive Cover Letter Example

• Professional and minimalistic template. This senior executive has used a professional but minimalistic template that lets their work experience do the talking. 
• Achievement-oriented opening paragraph. Right from the get-go, this candidate explains what makes them so good at their job, effectively grabbing the hiring manager’s attention.  
• Wraps up with a call to action. By suggesting to have a meeting and discussing how they can help the company meet its goals, the candidate stands more chance to make a positive lasting impression. 

#7. Architect Cover Letter Example 

• Modern resume template. This architect has picked a template that perfectly matches his industry, as it is professional and modern at the same time. 
• A personal greeting to the HR. They address the hiring manager by their first name, which helps make a better first impression. 
• Measurable achievements. By quantifying their achievements, the candidate proves their achievements instead of just claiming them.

Struggling with your architect resume ? Check out our full guide!

#8. Business Analyst Cover Letter Example 

• Detailed contact information. The candidate has listed both their LinkedIn and Twitter profiles, providing the HR manager an opportunity to learn more about the candidate.  
• Mentions what the candidate can do for the company. This cover letter doesn’t just explain why the job would be great for the candidate, but also how the candidate would benefit the company. Win-win, right? 
• Error-free and reader-friendly. It’s super important for the cover letter to have no spelling or grammatical errors and be reader-friendly. This candidate made sure they did both.

Need a resume alongside your cover letter? Check out our guide on how to write a business analyst resume . 

#9. Consultant Cover Letter Example 

• Professional cover letter template. Being an experienced consultant, this candidate has picked a professional template that doesn’t steal the spotlight from their achievements. 
• Experience and achievement-oriented. The candidate has effectively elaborated on their top achievements relevant to the job. 
• Highlights the candidate’s passion. To show they want the job, this candidate has also explained how passionate they are about their profession.

For more advice on landing a job as a consultant, check out our guide to writing a consultant resume .

#10. Digital Marketing Cover Letter Example

• Creative cover letter template. This digital marketer highlights their originality by picking a creative cover letter template. 
• Lists the candidate’s awards. The candidate has taken advantage of the cover letter to list their most noteworthy awards in the industry. 
• Concludes with a call to action. As they used a call to action to conclude their cover letter, the HR manager will be more likely to remember them.

Want to take your digital marketing resume to the next level? Check out our guide!

#11. Graphic Designer Cover Letter Example 

• Detailed contact information. The candidate has included additional contact information such as their website link, as well as their LinkedIn and Twitter profiles.  
• Ideal length. This cover letter is concise, which means that the HR manager is more likely to read it from start to finish.  
• Draws attention to the candidate’s strong points. Although this candidate is a recent college graduate, they’ve managed to effectively show that they have enough knowledge and experience to do the job right.

Read this guide to write a graphic designer resume that’s just as good as your cover letter!

#12. Administrative Assistant Cover Letter Example

• Minimalistic cover letter template. The candidate picked a well-designed but minimalistic template for their cover letter. 
• Focused on skills and achievements. This cover letter is packed with the candidate’s skills and achievements, proving he can be an excellent employee. 
• Formal closing. Politeness can go a long way and the candidate has used this to their advantage to make an impression. 

Our article on how to write an administrative assistant resume can help you take your job application to the next level.

#13. Front Desk Cover Letter Example

• Modern cover letter template. This template incorporates memorable colors and clear lines, which make the cover letter very visually appealing. 
• Attention-grabbing introduction. Using an attention-grabbing intro, the candidate is more likely to make an impression. 
• Calls the HR to action. By including a call to action, the candidate is reminding the HR of their immediate availability. 

#14. Human Resources Cover Letter Example

• It is concise and to the point. The candidate doesn’t dwell on unimportant details the HR won’t be interested in. 
• Uses a traditional cover letter template. The cover letter design is more on the conventional side, which fits the industry better. 
• Highlights the candidate’s strong points. The candidate has rich work experience and they use the cover letter to elaborate on it. 

This HR resume guide can help you get your resume just right.

#15. Sales Agent Cover Letter Example 

• Attention-grabbing cover letter template. As a salesperson, this candidate knows how important first impressions are, so they’ve picked a catchy cover letter template. 
• Has an ideal length. At the same time, they’ve also made sure to keep their cover letter at just the right length. 
• Lists the candidate’s career highlights. The candidate has made perfect use of the space by mentioning their most impressive professional achievements. 

Check out this sales agent resume guide to create an attention-grabbing sales resume .

#16. Receptionist Cover Letter Example

• Modern but minimalistic cover letter template. The template’s design hints the candidate is creative but professional at the same time. 
• Uses a catchy introduction. The candidate has used an attention-grabbing opening paragraph to catch HR’s attention. 
• Concludes the cover letter formally. The candidate proves that they’re polite and well-spoken, a quality very much important for the role they’re applying for. 

Take your receptionist resume to the next level with this receptionist resume guide .

#17. Information Technology Cover Letter Example

• Mentions measurable achievements. Numbers make an impact, which is why this candidate has included measurable achievements. 
• Lists both soft and hard skills. The candidate has mentioned a great mix of soft and hard skills, showing how well-rounded they are. 
• Contains relevant contact information. The candidate’s GitHub, website name, LinkedIn, and Twitter profiles are all great additions to the resume. 

Looking for tips to help you write a great IT resume ? Check out our guide!

#18. Real Estate Cover Letter Example

• Ideal length. Short and to the point, this cover letter is bound to get noticed by the HR manager. 
• Wraps up with a call to action. This candidate reinforces the HR to call them back through a final call to action. 
• Mentions the right skills. On top of their sales accomplishments, the candidate touch upon important soft skills such as customer service and communication . 

This real estate resume guide will help you take your resume from good to great.

#19. Teacher Cover Letter Example

• Mentions relevant contact information details. This candidate has included optional (but relevant) contact information details, such as their LinkedIn, Quora, and Medium profiles. 
• Achievement-oriented. The candidate has elaborated on their achievements in more detail throughout their cover letter. 
• Highlights the candidate’s passion. For some jobs, being passionate is much more important than for others. Teaching is one of these jobs, which is why this candidate explains their passion for the job. 

Our guide on how to write a teacher resume has all the tips you need to land the job.

#20. Project Manager Cover Letter Example

• Leverages a catchy introduction. Through a catchy introductory paragraph, this candidate is sure to grab the HR’s attention and get them to read the rest of their cover letter.
• Lists measurable accomplishments. This candidate explains exactly what they’ve achieved using numbers and hard data. 
• Personally greets the HR. A personal greeting sounds much better than “Dear Sir/Madam,” and the candidate knows this. 

This guide on how to write a project manager resume can help you perfect your appication.

#21. Paralegal Cover Letter Example

• Minimalistic cover letter template. This cover letter design looks good but doesn’t steal the show from the candidate’s abilities.
• Mentions the candidate’s academic achievements and extracurricular activities. Although the candidate is a recent graduate, they’ve used the cover letter to explain they have enough skills and achievements to do the job.
• Lists measurable achievements. The candidate proves they did well in their internship by mentioning quantifiable achievements.

Check out this paralegal resume guide to perfect yours.

40+ More Cover Letter Examples and Guides 

Couldn’t find a cover letter example for your field? Do not worry.

Below you can find a number of other cover letter examples for different fields and industries:

• Acting Cover Letter Examples
• Accounting Cover Letter Examples
• Administrative Assistant Cover Letter Examples
• Architecture Cover Letter Examples
• Attorney Cover Letter Examples
• Barista Cover Letter Examples
• Bartender Cover Letter Examples
• Business Cover Letter Examples
• Business Analyst Cover Letter Examples
• College Student Cover Letter Examples
• Computer Science Cover Letter Examples
• Construction Cover Letter Examples
• Consultant Cover Letter Examples
• Customer Service Cover Letter Examples
• Data Analyst Cover Letter Examples
• Data Entry Cover Letter Examples
• Dental Assistant Cover Letter Examples
• Digital Marketing Cover Letter Examples
• Elementary Teacher Cover Letter Examples
• Engineering Cover Letter Examples
• Executive Assistant Cover Letter Examples
• Finance Cover Letter Examples
• Graphic Design Cover Letter Examples
• Healthcare Cover Letter Examples
• Human Resources Cover Letter Examples
• IT Cover Letter Examples
• Law Cover Letter Examples
• Management Cover Letter Examples
• Marketing Cover Letter Examples
• Mechanical Engineering Cover Letter Examples
• Medical Assistant Cover Letter Examples
• Nurse Practitioner Cover Letter Examples
• Physician Cover Letter Examples
• Project Manager Cover Letter Examples
• Receptionist Cover Letter Examples
• Retail Cover Letter Examples
• Sales Cover Letter Examples
• Social Work Cover Letter Examples
• Software Engineer Cover Letter Examples
• Substitute Teacher Cover Letter Examples
• Teacher Assistant Cover Letter Examples
• Team Leader Cover Letter Example

What is a Cover Letter? 

A cover letter is a one-page document that you submit as part of your job application, alongside your resume . 

Its purpose is to introduce you and briefly summarize your professional background. On average, your cover letter should be from 250 to 400 words long .

A good cover letter can give the hiring manager more insight into what makes you a good candidate and help them make up their mind about whether they should invite you for an interview. A bad cover letter, though, will get ignored (at best) and lose you the job (at worst).

So, to make sure this doesn’t happen, it’s essential to know how to write a convincing cover letter.

The first thing to remember is that a cover letter is a supplement to your resume, not a replacement. Meaning, you shouldn’t just repeat whatever is mentioned in your resume and call it a day. 

Optimally, you should use your cover letter to shed more light on your skills and qualifications, as well as explain anything you didn’t have space for in your resume (e.g. a career gap or why you’re changing careers).

If you’re writing a cover letter for the first time, though, putting all this together might seem pretty tough. 

Fortunately, you can follow our tried-and-tested format to make the experience much easier:

• Header - Input your contact information.
• Greeting the hiring manager - Open the cover letter with a “Dear Sir or Madam,” or use the hiring manager’s name if you know what that is.
• Opening paragraph - Grab the hiring manager’s attention by getting straight to the point. Mention what your professional experiences are, and what role you’re applying for.
• The second paragraph - Explain why you’re the perfect candidate for the job. Mention your top 2-3 achievements, your top skills, why you want to work in that specific industry, and whatever else is relevant.
• The third paragraph - End your cover letter with a call to action. E.g. “I would love to meet personally and discuss how I can help Company X.”
• Formal closing - Something like this: “Thank you for your consideration. Best, John Doe.”

Here’s what this looks like in practice:

9 Tips to Write a Cover Letter (the Right Way)

Now that we've covered the basics, let's talk about cover letter tips . Below, we'll give you all the knowledge you need to take your cover letter from "OK" to "great."

#1. Pick the right template

A good cover letter is all about leaving the right first impression.

And what’s a better way to leave a good impression than through a professional, well-formatted, and visual template?

You can simply pick one of our tried-and-tested cover letter templates and you’ll be all set!

#2. Add your contact details on the header

The best way to start your cover letter is through a header. 

Here’s what you want to include there:

• Phone Number
• Name of the hiring manager / their professional title
• Name of the company you’re applying to

Optionally, you can also include the following:

• Social Media Profiles - Any type of profile that’s relevant to your field. Social Profiles on websites like LinkedIn, GitHub (for developers), Medium (for writers), etc.
• Personal Website - If you have a personal website that somehow adds value to your application, you can mention it. Let’s say you’re a professional writer. In that case, you’d want to link to your content portfolio site or blog.

#3. Greet the hiring manager the right way

Once you’ve listed all your relevant contact information, it’s time to address the hiring manager reading your cover letter. 

A good practice here is to find the hiring manager’s name and address them directly instead of using the traditional “dear sir or madam.” This shows that you’re really invested in the company and that you took your time to do some research about the job.

So, how can you find out the hiring manager’s name?

One way to do this is by looking up the head of the company’s relevant department on LinkedIn. Let’s say you’re applying for the position of Communication Specialist at Novoresume. The hiring manager is probably the Head of Communications or the Chief Communications Office.

Or let’s say you’re applying for the position of server at a restaurant. In that case, you’d be looking to find out who the restaurant manager is.

If this doesn’t work, you can also check out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

If you still can’t find out the hiring manager’s name, here are several other greetings you can use:

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• To whom it may concern
• Dear [Department] Team

#4. Create an attention-grabbing introduction

Recruiters get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The problem with most cover letter opening paragraphs, though, is that they’re usually extremely generic, often looking something like this: 

Hey, my name is Jonathan and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a sales manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

As you can probably tell, this opening paragraph doesn’t tell the hiring manager anything other than that you’ve worked the job before - and that’s not really helpful in setting you apart from other candidates. 

What you want to do, instead, is start off with 2-3 of your top achievements to really grab the reader’s attention. Preferably, the achievements should be as relevant as possible to the position. 

For example:

My name’s Michael and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked with Company X, a fin-tech company, for 3+ years. As a Sales Representative, I generated an average of $30,000+ in sales per month (beating the KPIs by around 40%). I believe that my previous industry experience, as well as my excellence in sales, makes me the right candidate for the role of X at Company Y.

The second example shows how the candidate is a top performer. The first just shows that they’ve worked a sales job before.

Which one are YOU more likely to invite for an interview?

#5. Show you’re the perfect person for the job

One great thing about cover letters is that they allow you to expand more on the top achievements from your resume and really show the hiring manager that you’re the right person for the job. 

A good way to do that is to first read the job ad and really understand what skills/experiences are required, and then to ensure that your cover letter touches upon the said skills or experiences.

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $20,000+. As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. This means I created the ad copy and images, as well as picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

#6. Explain why you’re a great company fit

The HR manager doesn’t only look at whether you’ll be good at the job or not. They’re looking for someone that’s also a good fit for the company culture.

After all, employees that don’t fit in are bound to quit, sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary . 

To convince the hiring manager that you’re a great company fit, do some research on the company and find out what it is you like about them, or about working there. You want to know things like:

• What’s the company’s business model?
• What’s the company's product or service? Have you used it?
• What’s the culture like? Will someone micro-manage your work, or will you have autonomy on how you get things done?

Then, turn your top reasons for liking to work there into text and add them to your cover letter! 

#7. Wrap up with a call to action

To make the end of your cover letter as memorable as possible, you want to:

• Wrap up any points you couldn't in the previous paragraphs. Mention anything you’ve left out that you think could help the hiring manager make up your mind.
• Thank the hiring manager for their time. After all, it never hurts to be polite. 
• Finish the cover letter with a call to action. A call to action is a great way to make your cover letter ending as memorable as possible. 

#8. Write a formal closing

Once you’re done with the final paragraph, all you have to do is write down a formal “goodbye” and you’re good to go.

Feel free to use one of the most popular conclusions in a cover letter:

• Best Regards,
• Kind Regards,

#9. Proofread your cover letter

Last but not least, make sure to always proofread each and every document that you’ll be including in your job application - cover letter included. 

The last thing you want is to be claiming you’re a great candidate for the job with a cover letter full of typos! 

For an even more comprehensive guide on how to write an impactful cover letter , check out our article ! 

Cover Letter Writing Checklist 

Frequently Asked Questions

Do you still have some questions about cover letters? Check out the answers below:

1. How do I write a simple cover letter? 

To write a cover letter that’s simple but also professional, make sure to include a header with your personal information, a formal greeting to the hiring manager, an attention-grabbing opening paragraph, a second paragraph explaining why you’re a good candidate for the job, and a formal closing (preferably with a call to action). 

2. What are the 3 parts of a cover letter? 

The three parts of a cover letter are: 

• The introduction , namely the header, the greeting to the hiring manager, and the opening paragraph. 
• The sales pitch is usually the body of the cover letter. 
• The conclusion involves a formal closing and a signature line.

3. What makes a great cover letter?

A great cover letter should be personalized for each job you’re applying for, instead of being overly generic. It’s also preferable to address the hiring manager by their name and not use the overly-used “Dear Sir/Madam.”

To make a great first impression, you should mention 1-2 of your top achievements in your opening paragraph - the more job-specific they are, the better. Also, don’t stop at showing the hiring manager why you’re a great candidate for the job. Make sure to also talk about how you’re a good culture fit for the company.

Last but not least, wrap up your closing paragraph with a call to action to give the hiring manager a little extra something to remember you by. 

4. When is a cover letter necessary?

Unless the job ad specifically states otherwise, you should always include a cover letter with your job application .

Even if the hiring manager doesn’t read it, you will look more professional simply by including one.

And that’s a wrap! We hope our cover letter examples and writing tips will inspire you to write a cover letter that will land you your next job.

If you’re looking for more invaluable career advice and articles, make sure to check out our career blog , or any of these related articles: 

• How to Write a Resume
• Cover Letter Mistakes to Avoid at All Costs
• Cover Letter Format (w/ Examples & Free Templates)

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How to Write a Job Application Letter (With Examples)

What Is a Job Application Letter?

Tips for writing a job application letter, how to get started.

• Writing Guidelines
• What to Include in Each Section

Simple Formatting Using a Template

Tips for writing an effective letter, sample job application letter, sending an email application, review more letter examples.

Do you need to write a letter to apply for a job? Most of the time, the answer is yes. Even when employers don’t require a job application letter , writing one will help you highlight your skills and achievements and get the hiring manager’s attention. The only time not to send one is when the job listing says not to do so. It can help, and it definitely won't hurt to include an application letter with your resume.

A job application letter, also known as a cover letter , should be sent or uploaded with your resume when applying for jobs. While your resume offers a history of your work experience and an outline of your skills and accomplishments, the job application letter you send to an employer explains why you are qualified for the position and should be selected for an interview.

Writing this letter can seem like a challenging task. However, if you take it one step at a time, you'll soon be an expert at writing application letters to send with your resume.

Melissa Ling / The Balance

Before you begin writing your job application letter, do some groundwork. Consider what information you want to include, and keep in mind that space is limited.

Remember, this letter is making a case for your candidacy for the position. But you should do more than just regurgitate your resume. Instead, highlight your most relevant skills, experiences, and abilities.

Analyze the Job Posting

To include the most convincing, relevant details in your letter, you'll need to know what the employer wants.

The biggest clues are within the job advertisement, so spend some time decoding the job listing . Next, match your qualifications with the employer's wants and needs.

Include Your Most Relevant Qualifications

Make a list of your relevant experience and skills. For instance, if the job ad calls for a strong leader, think of examples of when you've successfully led a team. Once you've jotted down some notes and have a sense of what you want to highlight in your letter, you're ready to start writing.

Writing Guidelines for Job Application Letters

Writing a job application letter is very different from a quick email to a friend or a thank-you note to a relative. Hiring managers and potential interviewers have certain expectations when it comes to the letter's presentation and appearance, from length (no more than a page) and font size to style and letter spacing . Keep these general guidelines in mind, but always stick to any explicit instructions in the job listing or application portal.

Length: A letter of application should be no more than one page long. Three to four paragraphs are typical.

Format and Page Margins: A letter of application should be single-spaced with a space between each paragraph. Use 1-inch margins and align your text to the left, which is the standard alignment for most documents.

Font: Use a traditional font such as Times New Roman, Arial, or Calibri. The font size should be between 10 and 12 points.

What to Include in Each Section of the Letter

There are also set rules for the sections included in the letter, from salutation to sign-off, and how the letter is organized. Here's a quick overview of the main sections included in a job application letter:

Heading: A job application letter should begin with both your and the employer's contact information (name, address, phone number, email), followed by the date. If this is an email rather than an actual letter, include your contact information at the end of the letter, after your signature.

•   Header Examples

Salutation: This is your polite greeting. The most common salutation is "Dear Mr./Ms." followed by the person's last name. Find out more about appropriate cover letter salutations , including what to do if you don't know the person's name or are unsure of a contact's gender.

Body of the letter: Think of this section as having three distinct parts.

In the first paragraph , you'll want to mention the job you are applying for and where you saw the job listing.

The next paragraph(s) are the most important part of your letter. Remember how you gathered information about what the employer was seeking, and how you could meet their needs? This is where you'll share those relevant details on your experience and accomplishments.

The third and last part of the body of the letter will be your thank you to the employer; you can also offer follow-up information.

Complimentary Close: Sign off your email or letter with a polite close, such as "Best," or "Sincerely," followed by your name.

• Closing Examples

Signature: When you're sending or uploading a printed letter, end with your handwritten signature, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.

• Signature Examples

Overwhelmed by all these formatting and organization requirements? One way to make the process of writing a job application easier is to use a template to create your own personalized letters. Having a template can help save you time if you are sending a lot of application letters.

Be sure that each letter you send is personalized to the company and position; do not send the same letter to different companies.

• Always write one. Unless a job posting explicitly says not to send a letter of application or cover letter, you should always send one. Even if the company does not request a letter of application, it never hurts to include one. If they do ask you to send a letter, make sure to follow the directions exactly (for example, they might ask you to send the letter as an email attachment or type it directly into their online application system).
• Use business letter format. Use a formal business letter format when writing your letter. Include your contact information at the top, the date, and the employer’s contact information. Be sure to provide a salutation at the beginning and your signature at the end.
• Sell yourself. Throughout the letter, focus on how you would benefit the company. Provide specific examples of times when you demonstrated skills or abilities that would be useful for the job, especially those listed in the job posting or description. If possible, include examples of times when you added value to a company.

Numerical values offer concrete evidence of your skills and accomplishments.

• Use keywords. Reread the job listing, taking note of any keywords (such as skills or abilities that are emphasized in the listing). Try to include some of those words in your cover letter. This will help the employer see that you are a strong fit for the job.
• Keep it brief. Keep your letter under a page long, with no more than about four paragraphs. An employer is more likely to read a concise letter.
• Proofread and edit. Employers are likely to overlook an application with a lot of errors. Read through your cover letter, and if possible, ask a friend or career counselor to review the letter. Proofread for any grammar or spelling errors.

This is a job application letter sample.  Download the letter template (compatible with Google Docs or Word Online) or read the example below.

Sample Job Application Letter (Text Version)

Elizabeth Johnson 12 Jones Street Portland, Maine 04101 555-555-5555 elizabethjohnson@emailaddress.com

August 11, 2024

Mark Smith Human Resources Manager Veggies to Go 238 Main Street Portland, Maine 04101

Dear Mr. Smith,

I was so excited when my former coworker, Jay Lopez, told me about your opening for an administrative assistant in your Portland offices. A long-time Veggies to Go customer and an experienced admin, I would love to help the company achieve its mission of making healthy produce as available as takeout.

I’ve worked for small companies for my entire career, and I relish the opportunity to wear many hats and work with the team to succeed. In my latest role as an administrative assistant at Beauty Corp, I saved my employer thousands of dollars in temp workers by implementing a self-scheduling system for the customer service reps that cut down on canceled shifts. I also learned web design and timesheet coding, and I perfected my Excel skills. 

I’ve attached my resume for your consideration and hope to speak with you soon about your needs for the role.

Best Regards,

Elizabeth Johnson (signature hard copy letter)

Elizabeth Johnson

When you are sending your letter via email include the reason you are writing in the subject line of your message:

Subject Line Example

Subject: Elizabeth Johnson – Administrative Assistant Position

List your contact information in your signature, rather than in the body of the letter:

Email Signature Example

Elizabeth Johnson 555-555-5555 email@emailaddress.com

Review more examples of professionally written cover letters for a variety of circumstances, occupations, and job types.

CareerOneStop. " How Do I Write a Cover Letter? "

University of Maryland Global Campus. " Cover Letters ."

1,500+ Cover Letter Examples

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Administrative

Distinguish your application with our compelling Administrative cover letter examples. Crafted for secretaries, office managers, and administrative professionals, our samples guide you in articulating your organizational prowess and support skills, making you indispensable in the job market.

Elevate your storytelling with our Content cover letter examples. Designed for writers, editors, and content creators, these samples empower you to weave your narrative, showcasing your ability to engage and inform, positioning your application at the forefront of the content industry.

Customer Service

Transform your service experience into compelling narratives with our Customer Service cover letter examples. Tailored for service representatives and managers, these guides illustrate how to highlight your empathy, problem-solving, and customer satisfaction skills, setting you apart in the service sector.

Data & Analytics

Showcase your analytical acumen with our Data & Analytics cover letter examples. Ideal for data scientists, analysts, and engineers, our templates help you present your data-driven insights and project impact, positioning you as a key asset in a data-centric world.

Bring your design narrative to life with our Design & UX cover letter examples. Perfect for creative professionals, these samples help you articulate your design philosophy and user-centric approach, ensuring your application stands out in the creative industry.

Dev/Engineering

Illustrate your technical expertise with our Dev & Engineering cover letter examples. Designed for software developers, engineers, and IT professionals, these samples guide you in showcasing your problem-solving skills and project achievements, highlighting your contribution to tech innovations.

Inspire with your story through our Education cover letter examples. Crafted for teachers, administrators, and educational professionals, these guides help you convey your commitment to education and student success, enhancing your application in the academic community.

Secure your next financial role with our expert Finance cover letter examples. Tailored for accountants, analysts, and finance professionals, our samples guide you in underscoring your financial acumen and stewardship, elevating your application in the finance sector.

Human Resources

Build connections with our Human Resources cover letter examples. Designed for HR professionals, these guides enable you to highlight your people skills and organizational impact, ensuring your application stands out in the human resources arena.

Information Technology

Communicate your IT prowess with our Information Technology cover letter examples. Ideal for IT specialists and system administrators, these samples help you detail your technological solutions and successes, showcasing your value in the tech industry.

Use any of our Legal cover letter examples for free. Crafted for legal professionals, these samples guide you in presenting your legal knowledge and case-management skills, positioning your application as a strong contender in the legal field.

Market your skills effectively with our Marketing cover letter examples. Designed for marketing professionals, these guides help you highlight your strategic thinking and campaign successes, ensuring your application shines in the marketing industry.

Streamline your path to success with our Operations cover letter examples. Tailored for operations managers and COOs, these samples assist you in showcasing your efficiency and operational achievements, driving your application forward in the operations sector.

Launch your career forward with our Product cover letter examples. Perfect for product managers and strategists, these samples guide you in detailing your vision and product success stories, making your application compelling in the product management field.

Project Management

Lead with confidence using our Project Management cover letter examples. Designed for project leaders and coordinators, these guides help you articulate your project successes and leadership skills, positioning you as an effective project manager.

Drive your sales career forward with our Sales cover letter examples. Tailored for sales professionals, these samples help you highlight your revenue-driving achievements and customer relationship skills, ensuring your application stands out in the sales industry.

Stand out in your unique field with our professional cover letter examples. Designed for emerging roles and unique professions, these guides help you articulate your distinct skills and experiences, ensuring your application catches attention in any industry.

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Cover Letter Samples by Career

Cover letter faqs.

Absolutely. Customizing your cover letter for each job application is crucial as it allows you to specifically address the company's needs and how your skills align with the role. This demonstrates your genuine interest in the position and enhances your chances of catching the employer's attention. Refer to our varied cover letter examples to understand how to tailor your message for different job applications effectively.

A well-crafted cover letter should include: An introduction : Mention the job you’re applying for and a brief personal introduction. Body paragraphs : Explain your qualifications, experiences, and why you’re a good fit for the role. A closing statement : Conclude with a call to action, such as requesting an interview. Each of our cover letter samples incorporates these elements, ensuring you reference a correctly structured example.

To create an impactful cover letter, follow these steps: 1. Research the company and role to tailor your letter. 2. Start with a strong introduction that captures attention. 3. In the body, detail your relevant experience and skills. 4. Conclude with a strong closing statement and call to action. 5. Proofread for any errors. Our cover letter examples follow this structure to help you build an effective letter for any job application.

Tailoring your cover letter involves connecting your experiences and skills directly with the job's requirements. Refer to the job description, using similar language and highlighting how your background makes you a perfect fit. This customization shows the employer that you’ve researched the company and understand the role's needs. Use our cover letter samples as a blueprint for how to align your letter with specific job criteria.

Your cover letter should typically be no longer than one page. Aim to concisely cover all relevant points within three to four paragraphs. This ensures your letter is impactful without being overwhelming. Following the length and format of our cover letter examples can guide you in creating a concise yet comprehensive letter tailored to your application.

A great cover letter is personalized, concise, and clear. It showcases your relevant experiences, aligns with the company’s goals, and addresses the specific needs of the job. It should complement your resume, highlight your unique value, and conclude with a proactive next step. Strive for a tone that’s professional yet approachable, reflecting your genuine interest in the role and company.

• Mar 26, 2024
• 11 min read

How to Write a Job Application Letter (Tips and Examples)

Your guide to getting your foot in the door.

Joanna Zambas

Content Manager and Career Expert

Reviewed by Chris Leitch

Do you have your heart set on a specific company but have never seen them post a single vacancy? And are you on the verge of giving up completely, and convinced you’re going to be jobless and broke for the rest of your life?

Well, don’t crumple your  perfectly written résumé  in a ball of paper just yet — there’s still hope for you!

All you need to do is write an awesome job application letter.

Application letters are a great way to get your foot in the door of a company that hasn’t advertised a position or when you’re applying for an academic program or an  internship .

So, what are you waiting for?

Read on to find out how to write a great job application letter (and land that  dream job  of yours in the process)!

What is a job application letter/email?

Whereas cover letters are used when applying for a specific vacancy, and include details which are complementary to what’s on the applicant’s résumé, application letters are submitted when there is no job opening, and they tend to be more detailed.

Unlike cover letters, which usually span about one page, application letters can be twice as long.

How should you structure your letter?

The structure and formatting of your application letter is just as important as the words you use to sell your skills and enthusiasm for the job. The pointers below will help you deliver your message in a professional and effective way.

Sender’s address

Begin your letter with your address listed in the left-hand corner of the page. In the US, it’s acceptable to list your address in the right-hand corner. (Skip this step if you’re going to send your application via email.)

If you’re applying via email, create an email address for professional use if you haven’t already. This should include your first and last names or initials — no nicknames or years of birth! Two appropriate examples are [email protected] and [email protected] .

As with any official letter, include the date of your letter below your address.

Subject line

The  subject of your email  should make the manager want to read more and not automatically press the “Delete” button. It could be something like: “Social Media Expert with over 5 Years of Experience”.

Inside address

The company’s address should appear a few lines below your address and the date. Skip this if you’re sending an email.

As with any formal letter, you need to open with the correct formal salutation (such as “Dear Mr [surname]” or “Dear Ms [surname]”).

It’s also best to find out who the head of the department is, and address your letter directly to them to show that you’ve taken the time to really do your research. If you begin with “Dear Hiring Manager”, for example, you’re potentially destroying your chances of getting the job you’re applying for.

Opening paragraph

The opening paragraph should provide details on why you’re getting in touch.

Think about what you want to achieve with this letter before forming your answer. For example, you could say that it’s been a dream of yours to work for the company and that you feel that, given the chance, you’d love to bring new skills and ideas to the table. You can also highlight any qualifications you have here.

Middle paragraph(s)

This is where you will explain why you’re suitable for the position by listing skills you’ve developed through previous work experience . Remember that this shouldn’t be a word-for-word copy of your résumé; rather, you should use this as an opportunity to expand on notable achievements.

And make sure you tailor the content of your letter to the particular job title and company you’re applying to — you don’t want to ramble on about irrelevant details.

Final paragraph

Finally, focus on what you bring to the table and how the company can benefit from your skills and experience. If you have statistics and figures to back up your claims, even better!

For example, if you’re an experienced project manager, you could say how you want to showcase your leadership skills and help the company reach its desired turnover, and then back this up with statistics on how you did just that in previous positions.

You should close your letter with a call-to-action. For example, you could say something like: “I look forward to hearing back from you to discuss any possibilities”. And don’t forget to thank the reader for their time!

Your name and signature

If you’re sending this by snail mail, opt for a handwritten signature. If, on the other hand, you’re sending an email, simply write your name, followed by your contact information.

Most application letter templates (and formal letter templates in general) use the Times New Roman typeface at 12 points. Other recommended fonts include Arial, Georgia and Calibri.

Tips for writing your letter

When it’s time to write an application letter, bear the following points in mind to ensure that your document captures the hiring manager’s attention and successfully creates the impression that you’d make a good fit for their company.

1. Include bullet points

Bullet points can be used as an effective formatting tool when writing your application letter. They can demonstrate points clearly and concisely, as well as help with the overall layout, allowing for bite-sized, readable chunks of information.

2. Make sure the language you use is easy to read

You might be a literary wizard , but those long words won’t impress the hiring manager if they make your letter difficult to read.

3. Use positive language

Positivity is the way forward when it comes to selling your skills to a potential employer. Therefore, you should use positive words when explaining your previous work experience.

These words include “assisted”, “conducted”, “executed”, “proposed” and “recommended”, which (when used right) can demonstrate your contribution and dedication to your role and organization.

4. Be creative

Depending on the industry that you’re interested in, you can be a bit creative with your approach . This means that you don’t have to follow the conventional structure of a cover letter, and can instead adopt a more story-like approach.

Should you add any attachments?

Since application letters are not submitted in response to particular job ads, but rather serve as an inquiry into any unadvertised openings which may be available, they tend to be standalone documents. That is to say they are not typically accompanied by other files.

Whereas cover letters are concise, tailored to the job posting and accompanied by résumés, your letter of application will be a more extensive account of your skills and experiences.

That being said, if you’re applying for a creative position such as that of a video editor or blog writer, it makes sense to include a few samples of your work that best represent your talent and ability.

Job application letter samples

The following application letter samples can give you an idea as to what to include in your letter, as well as how to structure it effectively.

1. Job application email sample

Dear Mr Cannon,

I have long been following your company’s growth and progress, being extremely passionate about clean, renewable energy. I remember coming across XYZ Renewables back in the early 2000s, when it was still in its early startup stages, and I admire how your leadership has grown the company since.

Having gained extensive experience as a solar consultant over the last decade, I have kept an eye out for any job opportunities with XYZ Renewables. This is why I am writing to you today: to express a keen interest in working with you in the future, should any solar consultation vacancies become available at your company.

In my current role at ABC Energies, I train new hires in advising and liaising with clients, as well as in designing and installing solar systems that cater to the needs and budget of our clients. I carry out the same duties myself, and have been commended for my customer service skills and technical know-how in solar systems installations. Over the last year, I have overseen and facilitated transactions totaling upwards of $1 million.

I appreciate you taking the time to read through my application. I hope that my skills and work experience can contribute to a fruitful collaboration down the line.

Yours sincerely,

Mark Rowling

2. Internship application email sample

Dear Ms Kipling,

Ever since I was a sophomore in high school, I’ve dreamed about pursuing an undergraduate degree in interior design and going on to work for an award-winning architectural firm. During my studies at AB College, where I graduated from just over a month ago, I became exposed to the works of various such firms, including your own.

XY Designs stood out to me for the simplicity of its designs (I am also a fan of Scandinavian interiors!) as well as its clever use of natural lighting and earthy colors and textures. In particular, I was impressed with the renovation of the Workwell coworking space you undertook and completed in 2022.

I believe that working alongside the designers on your team and under your mentorship would be an invaluable experience, which is why I am reaching out to enquire about any potential internship opportunities you may have this coming summer. During my studies, I have become proficient in using SketchUp and 3Ds Max, and completed my final project on Scandinavian interiors and architecture specifically. I am attaching a link to my final project portfolio below.

Thank you for your time, and I hope to hear back from you soon.

Respectfully,

3. Academic application letter sample

Gregory Allen Department of English AB University Syracuse, NY

Tuesday, March 26, 2024

Dear Mr Allen,

During my undergraduate studies in animation, I discovered — quite unexpectedly — a passion for writing, and specifically writing for film and television. Although up until that point I had believed myself to be a VFX artist in the making, the discovery caused me to reconsider. Today, I am writing to express my interest in the Creative Writing MA program at AB University.

During my final year at Arts College, I produced a screenplay for a short film, and found that setting up the scene and creating a whole new world in words was far more fascinating to me than trying to recreate it by moving around and rendering pixels on a screen. I received the highest mark out of everyone on my course for that piece of writing; and that was followed by my screenwriting professor’s recommendation: the way he spoke about AB University’s history and faculty removed any sort of doubt from my mind. It all became clear: this was to be my new path.

I have attached some writing samples, as per the application guidelines: my final-year screenplay as well as two pieces of prose I wrote in my free time. I hope that you may consider my application for a spot on the Creative Writing course.

I look forward to hearing back from you. Thank you for your time!

Best wishes,

Things to remember

From writing the first draft of your application letter to editing it and adding the final touches, remember to do the following:

1. Do your research

Research is one of the most important steps when it comes to  job searching ; you need to make sure that you know all there is about the organization you’re targeting and you should have a clear understanding of what their company culture is like.

2. Don’t forget to proofread

This goes without saying, but never send your application letter off without proofreading it. With so many readily available editing tools online, there’s no excuse for a careless typo or wordy sentences. Grammarly and Hemmingway are two of the most popular programs to help you perfect your writing.

3. Use their style of writing

You can usually guess a company’s style of writing from their website and publications. So, it’s important to try and keep your letter in line with this so they can see that you’re a real match for the position and that they’d be silly to not invite you for an interview.

Final thoughts

Whether you go to write a cover letter or an application letter, or even to put together a portfolio for a prospective employer to see, the same thing applies: everything you include must be related to the position you’re hoping to land.

So, before you’ve started writing, take time to consider which of your skills, qualities and achievements best portray you as a strong candidate , and how you can best convey your interest in (and suitability for) the company as a whole.

Have you ever written an application letter before? Do you have any other tips to share with fellow jobseekers? Leave us a comment in the comments section below!

Originally published on August 21, 2018. Updated by Electra Michaelidou.

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Job Application Letter: Examples, What to Include & Writing Tips

In this article, we'll cover:

What Is an Application Letter?

What to include in a job application letter, job application letter samples, application letter template, tips for writing an application letter.

Aside from your resume, the hiring manager may ask you to submit a cover letter as a formal letter for a job application. Under different circumstances, it can go under different names shown below: 

• Job application letter – explains why you're applying for this position and what makes you qualified. 
• Letter of interest – expresses your interest in some position in a company even though it's already filled or not being advertised yet.
• Letter of motivation – proves that you are the perfect candidate for the position. 

Among these application formats for jobs, an application letter most closely resembles the function of a cover letter. It demonstrates your relevant qualifications for the position and convinces the employer to call you for an interview. 

This article will guide you on how to write an application letter for employment and feature samples of both an application letter format and an email job application format.   

Simply put, a letter of application is a formal document sent with your resume to explain at least these three things:

• Why you want to apply for this role
• What makes you the right fit
• How you can bring value to the organization

A well-written job application letter can grab the recruiters' attention effectively, motivate them to read through your resume and offer you a job interview. Hence, you should always submit a short application letter, even though it’s not required for the application. 

Recruiters normally would read your application letter before your resume. Therefore, it is important that your job application letter could serve as an overview of your profile as a candidate, and is interesting enough to make them want to review your application until the end.

When reviewing an application letter, recruiters expect to find a brief introduction of who you are and why you're applying for this role. Next, some paragraphs should elaborate the qualifications you possess that make you the right fit, in terms of education, experience, and skills. If you've stayed in the field for a while, focus on showing your achievements and present to the employer how you would contribute to their company in your job application letter. 

Lastly, to make a lasting ending for your application letter, express your appreciation for their time and insert a CTA about the job interview. Also, make sure you include a professional sign-off!

In this paragraph, you will learn how to write each of the 6 sections included in a job application letter:

• Letter header
• Introduction paragraph
• Body paragraph(s)
• Closing paragraph

1. Letter header 

Basically, the header of an application letter should follow the format of any other formal letters. It means that you need to provide the following information: 

• Your personal info (name, email, phone number/LinkedIn)
• Date written
• The recipient's info (name, job title, email, company address) 

Example of an  application letter header:

Kaylee Tran 9215 Fremontia Ave, Fontana, CA 92335  [email protected] (+310)-442-1500

May 10, 2022

Davis Miser Principal West Randall Elementary School 15620 Randall Ave, Fontana, CA 92335

2. Salutation

The salutation in a job application letter is a greeting to the people who will read your document and evaluate your qualifications for the role. Normally, they can be the company founder, the hiring manager, or the position’s department head. 

Good salutations for application letters:

• Dear Mr/Mrs + [Last Name],

Dear Hiring Manager,

• Dear [First Name],
• To Whom It May Concern,

Bad salutations for application letters:

• How do you do!
• Good morning/afternoon!

💡 Pro Tip: The cover letter salutation is one part of the letter where you can address the receiver of the letter directly. Addressing the correct or relevant people directly shows that you’ve put in the effort to do some research about the role and the team.

3. Introduction paragraph

In the opening paragraph, it's essential to introduce yourself and the purpose of writing this application letter. The most important information that employers expect to read is a brief statement of your qualifications that make you qualified for the position. 

Instead of stuffing too many details in this section, keep your application letter opening paragraphs within 2-3 sentences.

Example of the introduction paragraph in a job application letter : 

“My name is Kaylee Tran, an MSc graduate from IU International University of Applied Science. I am interested in applying for the Software Engineering Intern at Google after coming across your job listing on LinkedIn. I believe that my educational background and freelancing experience make me a highly competitive candidate for this position.” 

4. Body paragraph(s)

Here comes the most important part of your application letter for employment where you will need to express your motivation to apply and provide details on why you think you're the right fit. 

In the same way that you write a resume or CV, key components include skills, education, work experience, and professional achievements. However, instead of listing them in bullet points, you will compile a concise paragraph that best presents yourself to the hiring manager. 

💡 Pro Tip: Don't just repeat information from your resume. Keep your explanation no longer than 10 sentences. Be brief and concise since recruiters don’t have all day to review your application letter.

Example of the body paragraph in an application letter :

“I have a strong passion for writing and blogging, which is why I have found such fulfillment in content creation. My first job was as a social media specialist at IVY Travel, where I was responsible for managing the company’s social media accounts and producing well-thought-out content to attract more potential customers. My biggest achievement is receiving the 2018 Marketing Award for doubling the average organic likes from 80K to 160K on Facebook in one year. 

The following year, I advanced my career as a freelance content writer. This allows me to write for a variety of industries such as FinTech, EdTech, fashion, beauty, and tourism. I have helped over 15 companies with their content strategy and online branding. My previous clients are content with my active listening, attention to detail, and commitment to deadlines.”

5. Closing paragraph

In this the final paragraph of your application letter, you will need to: 

• Restate your interest
• Kindly remind the hiring manager to review your resume and other files attached
• Kindly ask for an interview 
• Express your appreciation for their time and consideration 

Example of the closing paragraph in an application letter :

“As requested, I have enclosed my resume, work samples, and IELTS certificate. Please let me know if you have any questions or need any additional information. Thank you for your time and appreciate your consideration of my application. It would be my honor to have the chance to discuss this opportunity further with you.”

6. Signature

To end an application letter, just simply write a formal closing, followed by your signature. 

If you're using an email job application format, make sure your email signature is professional and covers your personal information, like this: 

Kaylee Tran (Ms.) cakeresume.com/kaylee1990  [email protected] (+098)-1234-567

Good sign-offs for application letters:

• Best regards,
• Kind regards,
• With gratitude,

Bad sign-offs for application letters:

• See you soon!
• Thanks in advance!

Sample of an application letter for a job vacancy

Dear Mr. Miser,

My name is Kaylee Tran, an MSc graduate from IU International University of Applied Science. I saw the posting of the Software Engineering Intern from Google on LinkedIn, and I am very interested. I believe that my educational background and freelancing experience make me a highly competitive candidate for this position.

For the past two years, I have gained hands-on experience in coding and programming, providing solutions in database technology, and testing applications. My main responsibility is collaborating with a US-based team to develop four new websites that serve 2.5 million users per month. The biggest accomplishment I have achieved is building and implementing an automated bug tracking system, resulting in a 25% reduction in issues reported in the later stages of development.

The documents attached are my resume and work portfolio. I look forward to learning more about the Software Engineering Internship Program at Google. Thank you for your time and consideration.

Sincerely, Kaylee Tran

Simple job application email sample

I'm writing to express my interest in the content editor position listed on Cake. While I have 5 years of experience in content marketing and social media management, I am confident that I am well-positioned to support IVY Magazine. 

I have a strong passion for writing and blogging, which is why I have found such fulfillment in content creation. My first job was as a social media specialist at IVY Travel, where I was responsible for managing the company’s social media accounts and producing well-thought-out content to attract more potential customers. My biggest achievement is receiving the 2018 Marketing Award for doubling the average organic likes from 80K to 160K on Facebook in one year. 

The following year, I advanced my career as a freelance content writer. This allows me to write for a variety of industries such as FinTech, EdTech, fashion, beauty, and tourism. I have helped over 15 companies with their content strategy and online branding. My previous clients are content with my active listening, attention to detail, and commitment to deadlines.

As requested, I have enclosed my resume, work samples, and IELTS certificate. Please let me know if you have any questions or need any additional information. Thank you for your time and appreciate your consideration of my application. It would be my honor to have the chance to discuss this opportunity further with you.

Kind regards, Colleen Miller  [email protected] (881)-123-1234 cakeresume.com/colleen.miller

Need to write a quick and simple application letter? Use the free application letter template below.

[Your name]  [Your address]  [Your email address]  [Your phone number]

[Date written]

[Recipient’s name]  [Company name]  [Company physical address]

Dear Mr./Mrs. [Last Name] , 

I am writing this letter to apply for the [job title] position at your company - [company name] . I believe that my educational background and professional experience make me an ideal candidate for this role. Moreover, I can have a chance to continue building upon the [technical skill] and [soft skill] acquired over the past [number] years.

In the last role as a [job title] , I was responsible for [job task 1] , [job task 2] , and [job task 3] . I pride myself on [notable accomplishment 1] and [notable accomplishment 2] , resulting in [contribution] at [your former company] . 

You and the team can rely on me as a [personal trait 1],  [personal trait 2], and [personal trait 3] employee with the ability to [soft skill] effectively. In terms of my educational background, I earned my [degree type] in [your major] from [University name] in [year] . I also obtained a certificate (or license) in [field] . 

Please find attached my resume for your further review of my skills and work history. I would appreciate the opportunity to discuss this position and how I can bring more value to the [team or department name].  

Thank you for your time and consideration. I look forward to hearing from you soon. 

Kind regards,  [Your Name]

✅ Start with a professional subject line.

This is particularly important if you choose an email format for your job application. Think of it as an article title that is professional-looking and can grab the reader's attention. 

Examples of email subject lines for application letters :

• Front-desk Position - Your Name
• Job Posting #321: Marketing Manager
• Application for Public Health Associate Position

💡 Pro Tip: Some job postings list specific formats that you are required to follow when submitting your application. Make sure to pay close attention to these specific instructions if you don’t want your application to go missing.

✅ Highlight your skills.

Bullet points on a resume make it easier to list relevant skills. However, you can’t do so when writing a job application letter - instead, provide specific examples of how you’ve leveraged that skill and what you've achieved. That will help fully showcase why you’re the right one for the position.

✅ Incorporate related keywords.

A rule of thumb is not only your resume but also your application letter should be tailored to the job opening. You just need to review the job description carefully and insert keywords related to skills, job responsibilities, and requirements. Doing so can help effectively pitch yourself to employers and stand out from the crowd. 

✅ Be concise.

In general, an application letter sample for any position should not exceed one A4 page, ideally 250 to 400 words. Also, keep in mind that the body paragraph is the focus of the letter - longest and providing the most detail. 

✅ Express your gratitude.

Being polite and professional will always imprint a positive impression on recruiters. It also indicates good character and can be seen as an indication of how you will fit into the company. Hiring managers will be impressed by your professionalism if you put your appreciation into words. 

✅ Include a strong CTA.

A CTA (call-to-action) is like an invitation and reminder to the hiring manager to follow up and speak with you further regarding the job opportunity. This allows you to express your interest in the role and give them a push to reach out to you for an interview.

✅ Proofread before sending it out. 

Many job applicants don't make a practice of proofreading their application letters, resulting in spelling and grammar mistakes. These may reflect badly on you and cost you the interview. Thus, make sure your job application letter is error-free before it's submitted. 

With Cake, you can easily create a resume online, free download your resume’s PDF formats, and utilize ATS-compliant templates to create a resume. Land your dream job, create your resume online (free download) now!

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--- Originally written by May Luong --

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Sample Letter Hub

Invitation Letter for a Visa Application

By Sikandar Ali

September 2, 2024

An Invitation Letter for a Visa Application is a document that is required by many countries when someone is applying for a visa. The purpose of this letter is to provide evidence that the applicant has a legitimate reason for visiting the country and that they have been invited by someone who is already living there.

This letter is an important part of the visa application process and can greatly increase the chances of the application being approved.

In this blog article, we will be sharing templates, examples, and samples of Invitation Letters for a Visa Application. These samples will make it easy for users to write any letter that they need to write.

Whether you are inviting a friend or family member to visit you, or you are inviting a business associate to attend a conference, we have a sample letter that will suit your needs. Our goal is to make the process of writing an Invitation Letter for a Visa Application as simple and stress-free as possible.

By using our templates and examples, you can be sure that your letter will include all of the necessary information and will be formatted correctly.

 We understand that writing a letter for a visa application can be daunting, but with our help, you can be confident that your letter will be professional and effective. So, let’s get started and make the visa application process a little bit easier!

Invitation Letter For A Visa Application

Dear [Embassy/Consulate Name],

I am writing this letter to formally invite [Visitor’s Full Name] to visit [Your Country]. [Visitor’s Full Name] is a [Relationship to You], and their purpose of visiting is [Specify Purpose – e.g., tourism, family visit, business meetings]. The intended duration of their stay is from [Start Date] to [End Date].

[Visitor’s Full Name] is a responsible and law-abiding individual who has a strong commitment to return to their home country upon the completion of their visit. During their stay, I will ensure that they comply with all the laws and regulations of [Your Country].

As evidence of their visit, I have attached the following documents:

• Copy of [Visitor’s Full Name]’s passport
• Flight itinerary
• Accommodation confirmation
• Letter of employment/study from [Visitor’s Current Employer/Institution]

I kindly request you to consider [Visitor’s Full Name]’s application favorably and grant the necessary visa for their visit. If additional information is required, please do not hesitate to contact me at [Your Email Address] or [Your Phone Number].

Thank you for your prompt attention to this matter.

Sincerely, [Your Full Name]

Letter To Embassy For Visa Request

I trust this letter finds you well. I am writing to formally request a visa for [Your Full Name], who intends to visit [Your Country] for [Specify Purpose – e.g., tourism, business meetings, family visit].

[Your Full Name] is a responsible and law-abiding citizen of [Your Country], holding a valid passport with the number [Passport Number]. The purpose of this visit is [Clearly State Purpose], and the intended duration of stay is from [Start Date] to [End Date].

Enclosed, please find the necessary supporting documents:

• Copy of [Your Full Name]’s passport
• Proof of accommodation
• Letter of employment/study from [Your Current Employer/Institution]

[Your Full Name] has meticulously planned this trip and is committed to abiding by the laws and regulations of [Your Country]. I kindly request your favorable consideration of this visa application to facilitate a smooth and enjoyable visit.

If any additional documentation is required or if there are specific procedures to follow, please advise at your earliest convenience. [Your Full Name] can be reached at [Your Email Address] or [Your Phone Number] for any further communication.

Thank you for your time and consideration. I appreciate your assistance in this matter.

Visa Application Cover Letter

I am writing this letter to support my visa application for [Specify Purpose – e.g., tourism, business meetings, family visit]. My name is [Your Full Name], and I am a citizen of [Your Country] intending to visit [Destination Country] from [Start Date] to [End Date].

This trip is important to me because [Explain Reason – e.g., attending a conference, exploring business opportunities, spending time with family]. I have attached all the required documents, including a copy of my passport, flight itinerary, proof of accommodation, and financial statements.

I assure you that I am committed to complying with the laws and regulations of [Destination Country] during my stay. I am aware of the purpose of my visit, and I will return to [Your Country] before the expiration of the authorized stay.

If there is any additional information required or if an interview is necessary, please let me know. I can be reached at [Your Email Address] or [Your Phone Number] for any further communication.

Thank you for considering my application. I appreciate your time and attention to this matter.

Business Invitation Letter Sample For Visa

I am pleased to extend an invitation to [Visitor’s Full Name] to visit [Your Company/Organization] located in [Your Country]. [Visitor’s Full Name] is a [Job Title/Position] at [Visitor’s Company], and the purpose of the visit is to engage in [Specify Business Activities – e.g., meetings, negotiations, conferences] from [Start Date] to [End Date].

[Visitor’s Full Name] has a vital role in [Describe Visitor’s Role – e.g., business development, partnership discussions], and their presence is crucial for the successful collaboration between our companies. We are confident that this visit will contribute significantly to the growth and mutual benefit of both parties.

Enclosed, please find the necessary documents to support [Visitor’s Full Name]’s visa application:

• Invitation letter from [Your Company]
• Visitor’s passport copy

We are committed to ensuring [Visitor’s Full Name] adheres to all the laws and regulations of [Destination Country] during their stay. If any further documentation is required, please feel free to contact us at [Your Email Address] or [Your Phone Number].

Thank you for your prompt attention to this matter. We look forward to [Visitor’s Full Name]’s visit and the opportunity to strengthen the ties between our organizations.

Sample Letter Of Support For Visa Application

I am writing this letter to express my full support for [Applicant’s Full Name] in their visa application to visit [Destination Country]. [Applicant’s Full Name] is a [Relationship to You – e.g., friend, family member, colleague], and I have known them for [Number of Years].

[Applicant’s Full Name] has planned this trip to [Destination Country] with [Specify Purpose – e.g., tourism, attending an event, family visit], and I believe it will be a valuable and enriching experience for them. I can assure you that [he/she] is a responsible individual who will comply with all the rules and regulations during their stay in [Destination Country].

Enclosed with this letter are [Applicant’s Full Name]’s supporting documents, including a copy of [his/her] passport, flight itinerary, and proof of accommodation. [He/She] has also taken the necessary steps to ensure [his/her] return to [Home Country] within the authorized period.

I am confident that [Applicant’s Full Name]’s visit will be a positive and culturally enriching experience, and [he/she] will represent [Home Country] with respect and integrity. If you require any further information, please do not hesitate to contact me at [Your Email Address] or [Your Phone Number].

Thank you for considering [Applicant’s Full Name]’s application. I believe that [his/her] visit will contribute positively to the relationship between [Home Country] and [Destination Country].

How to Write a Letter to Support a Visa Application

If you are planning to travel abroad, you may need to apply for a visa. A visa is a document that allows you to enter a foreign country for a specific period of time. In some cases, you may need to provide a letter of support to accompany your visa application. This letter can help to demonstrate your purpose for traveling and your ties to your home country. In this article, we will provide you with a step-by-step guide on how to write a letter to support a visa application.

1. Understand the Purpose of the Letter

Before you start writing your letter, it is important to understand the purpose of the letter. The letter of support is meant to provide additional information about your trip and your ties to your home country. It should explain why you are traveling, how long you plan to stay, and what you plan to do while you are there. The letter should also demonstrate that you have strong ties to your home country and that you are not planning to stay in the foreign country permanently.

2. Gather Information

To write an effective letter of support, you will need to gather information about your trip and your ties to your home country. This may include your travel itinerary, your employment status, your financial situation, and any other relevant information. You should also research the visa requirements for the country you are traveling to, as this will help you to understand what information you need to include in your letter.

3. Format the Letter

The letter of support should be formatted like a formal business letter. It should include your name and contact information, the date, and the recipient’s name and address. The letter should be addressed to the embassy or consulate of the country you are traveling to.

4. Introduce Yourself

In the first paragraph of the letter, you should introduce yourself and explain why you are writing the letter. You should include your name, your nationality, and the purpose of your trip. You should also mention any previous travel experience you have had.

5. Explain Your Trip

In the second paragraph of the letter, you should explain the details of your trip. This should include your travel itinerary, the dates of your trip, and the purpose of your visit. You should also explain any activities you plan to do while you are there.

6. Demonstrate Your Ties to Your Home Country

In the third paragraph of the letter, you should demonstrate your ties to your home country.

FAQs About Letter to Support a Visa Application

1. what is a letter of support for a visa application.

A letter of support for a visa application is a document that is written by someone who knows the applicant and can provide additional information about the applicant’s character, purpose of travel, and financial stability. This letter is submitted along with the visa application to provide additional evidence to the visa officer.

2. Who can write a letter of support for a visa application?

A letter of support for a visa application can be written by anyone who knows the applicant well and can provide additional information about the applicant’s character, purpose of travel, and financial stability. This can include family members, friends, employers, or colleagues.

3. What information should be included in a letter of support for a visa application?

A letter of support for a visa application should include information about the applicant’s character, purpose of travel, and financial stability. This can include details about the applicant’s employment, education, family ties, and any other relevant information that can support the visa application.

4. How long should a letter of support for a visa application be?

A letter of support for a visa application should be concise and to the point. It should not be too long or too short. Ideally, it should be one to two pages in length.

5. Can a letter of support for a visa application be written in a language other than English?

If the visa officer does not speak the language in which the letter of support is written, it may be necessary to provide a translation of the letter. It is always best to check with the embassy or consulate to determine their specific requirements.

6. How should a letter of support for a visa application be formatted?

A letter of support for a visa application should be formatted like a formal business letter. It should include the date, the recipient’s name and address, a salutation, the body of the letter, and a closing. It should also be signed by the person writing the letter.

7. When should a letter of support for a visa application be submitted?

A letter of support for a visa application should be submitted along with the visa application. It is important to submit all required documents at the same time to avoid delays in processing the visa application.

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Letter of Intent to Join an Organization

A Letter of Intent to Join an Organization is a formal document expressing your interest in becoming part of a company, group, or association. It outlines your intentions, qualifications, and reasons for wanting to join, serving as a first step in establishing a professional relationship. This letter is often used during recruitment or when seeking membership in various organizations.

In this article, we provide a collection of templates and examples of Letters of Intent to Join an Organization. These samples are designed to guide you in crafting your letter, ensuring that it is clear, professional, and effective. Whether you are applying for a job, seeking a partnership, or aiming to join a professional group, these templates will make the process easier.

By using the examples provided, you can quickly tailor a letter that fits your specific needs. This saves time and ensures your message is well-received, helping you take that important first step with confidence.

Sample of a Letter of Intent to Join an Organization

[Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Organization’s Name] [Organization’s Address] [City, State, Zip Code]

Dear [Recipient’s Name],

I am writing to express my strong interest in joining [Organization’s Name]. After researching your organization’s values and objectives, I am deeply impressed by your commitment to [specific value or mission of the organization]. I believe my skills and experience align well with your goals, and I am eager to contribute to your ongoing success.

My background in [mention your field or experience] has provided me with the expertise and dedication needed to excel in your organization. I am particularly drawn to [specific aspect of the organization], and I am confident that my [specific skills or attributes] will enable me to make a meaningful impact. I am excited about the opportunity to collaborate with like-minded professionals who share my passion for [specific area of interest related to the organization].

Thank you for considering my application. I am looking forward to the possibility of discussing how I can contribute to [Organization’s Name] in more detail. Please feel free to contact me at [phone number] or [email address] at your convenience. I am enthusiastic about the potential to be part of such an esteemed organization and hope to hear from you soon.

Sincerely, [Your Name]

How to Write a Letter of Intent to Join an Organization

Understand the purpose of the letter.

A Letter of Intent to Join an Organization is not just a formality. It’s a statement of purpose that conveys your interest in becoming part of a group. This letter serves as an introduction to your professional intent, outlining your motivations, and setting the stage for further discussions. It is important to approach this letter with clarity and a strong sense of why you want to join the organization.

Research the Organization

Before putting pen to paper, delve into the organization’s history, values, and objectives. Understanding what drives the organization will allow you to tailor your letter to align with their mission. Demonstrating this knowledge not only shows your genuine interest but also highlights your commitment to being a good fit for their team.

Highlight Your Relevant Experience

In your letter, it’s essential to draw attention to your qualifications and how they relate to the organization’s needs. Whether it’s past work experience, volunteer efforts, or educational achievements, focus on how these experiences make you a valuable addition. Use specific examples to illustrate your expertise and how it will benefit the organization.

Express Your Enthusiasm

Enthusiasm is key when writing a Letter of Intent. Your eagerness to join the organization should be palpable through your words. However, avoid exaggeration. Instead, let your passion for the organization’s mission shine through naturally, making it clear that you are not just seeking a job, but a role where you can truly contribute.

Be Clear and Concise

While it’s important to be thorough, avoid overloading your letter with unnecessary details. Keep your sentences concise, focusing on the most important points. This clarity will make your letter more compelling and easier for the recipient to understand.

Use a Professional Tone

Maintain a professional and respectful tone throughout the letter. This is your first impression, and it should reflect your seriousness about joining the organization. Avoid colloquialisms and ensure that your language is formal but approachable. A professional tone underscores your commitment to the position and the organization.

Close with Confidence

End your letter with a strong conclusion that reiterates your interest and invites further communication. Thank the recipient for their time and consideration, and express your hope for a positive response. Providing your contact information and stating your availability for a discussion is a polite way to encourage the next step in the process.

Frequently Asked Questions (FAQs) about a Letter of Intent to Join an Organization

A Letter of Intent to Join an Organization is a key document that expresses your interest in becoming part of a particular group or company. Below are some frequently asked questions to help you understand this type of letter better.

What Is a Letter of Intent to Join an Organization?

A Letter of Intent to Join an Organization is a formal document that outlines your desire to become a member of a specific organization. It typically includes your reasons for wanting to join, your qualifications, and how you believe you can contribute to the organization’s goals.

When Should I Write a Letter of Intent to Join an Organization?

You should write a Letter of Intent when you are interested in joining a particular organization, whether for employment, membership, or partnership. This letter is often used during the early stages of recruitment or when expressing interest in joining a group where formal applications are not typically required.

How Long Should a Letter of Intent Be?

A Letter of Intent should be concise and to the point, usually one page in length. It should clearly communicate your intent, highlight relevant qualifications, and express your enthusiasm for joining the organization without overwhelming the reader with too much information.

What Should I Include in a Letter of Intent to Join an Organization?

Your Letter of Intent should include a brief introduction, an explanation of why you are interested in the organization, a summary of your relevant qualifications and experiences, and a conclusion that reiterates your interest. It’s important to also include your contact information and a polite sign-off.

How Should I Address a Letter of Intent?

A Letter of Intent should be addressed to the appropriate individual within the organization, usually someone in a leadership or hiring role. If you’re unsure of the exact recipient, it’s best to do some research or contact the organization directly to find out the correct person to address.

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HSE Coordinator Cover Letter Example

An HSE Coordinator is a health, safety, and environmental professional responsible for assuring that the organization complies with health, safety, and environmental regulations. To ensure success in this role, one needs to possess a strong understanding of safety regulations, and the ability to conduct risk assessments, audits, and training.

HSE Coordinators are continually in high demand due to the ever-changing employment culture. However, employers only want to hire qualified professionals they can trust. Even if you’re an experienced person, having several years of experience, you have to write a convincing, and appealing cover letter that wins employers over to land an interview. For help writing a great cover letter, refer to our below-mentioned HSE Coordinator Cover Letter Sample and check out our winning writing tips as well.

• Cover Letters
• Healthcare & Wellbeing

The role of an HSE Coordinator is to oversee the implementation of health, safety, and environmental policies and procedures. The job description entails developing, implementing, and monitoring safety programs and procedures to minimize risks and ensure a safe working environment. The role of the coordinator is crucial in promoting a culture of safety within the organization. Working closely with all levels of the organization, they ensure that safety standards are met and maintained. A successful HSE Coordinator helps to minimize risks, ensure compliance, and promote a culture of safety throughout the organization.

What to Include in a HSE Coordinator Cover Letter?

Roles and responsibilities.

• Developing and implementing health, safety, and environmental policies and procedures.
• Conducting regular risk assessments to identify potential hazards and implement control measures.
• Performing safety audits and inspections to ensure compliance with regulations and company policies.
• Providing safety training and education to employees, and ensuring they understand the safety protocols and procedures.
• Investigating workplace incidents, accidents, and near-misses, and developing corrective actions to prevent future occurrences.
• Identifying opportunities for continuous improvement in safety practices and procedures.
• Developing and implementing emergency response plans and procedures.

Education & Skills

Hse coordinator skills:.

• Ability to manage multiple priorities related to safety compliance.
• Ability to lead safety initiatives and promote a culture of safety.
• Familiarity with safety management software and tools.
• Strong understanding of health, safety, and environmental regulations and standards.
• Ability to identify potential hazards and ensure compliance with safety standards.
• Effective problem-solving skills to address safety issues and implement corrective actions.
• Excellent communication skills for delivering training and safety information to employees.

HSE Coordinator Education Requirements:

• A bachelor’s degree in Occupational Health and Safety, Environmental Science, or a related field is typically required.
• Previous experience in a safety-related role is essential, preferably experience in conducting risk assessments and audits.
• Certifications such as Certified Safety Professional, Occupational Health and Safety Technician, or NEBOSH are highly desirable.

HSE Coordinator Cover Letter Example (Text Version)

Dear Mr./ Ms.,

I am writing to submit my application for the HSE Coordinator post advertised in [Company name]. With [X] years of experience in health, safety, and environmental management and a well-established workplace health and safety policy, I am eager to make a positive difference in achieving good health at your facility to prevent work-related accidents or illnesses among employees.

In my former position as [Your former Job Title] at [Your Previous Employer], I was responsible for assisting in implementing safety programs, assessing possible dangers, and ensuring compliance with state and federal regulations. I have also been successful in creating cultures that were safe throughout, boosting security awareness ahead of time and frequently reducing the number of incidents that occur at the workplace.

My major accomplishments-

• Ensure complete adherence to all applicable local, state, and federal HSE regulations, which prevented possible fines and led to successful audits with no non-compliance issues.
• Created and implemented a thorough safety program customized to the needs of the business, increasing employee involvement in safety activities by 40%.
• Update and enhance the emergency response plan for the business, resulting in 25% faster and more efficient reactions during exercises.
• Reduced possible dangers in the workplace by 35% and decreased the risk of harm through regular conduct of hazard assessments and implementing of corrective actions.

I am interested in [Company’s Name] because of your constant focus on health, safety, and environmental issues. I hope the emphasis on HSE practices or culture and new innovative solutions for safety and sustainability is consistent with my professional approach. I am very interested in joining your organization and continuing your success.

Thank you for allowing me to apply for a position with your organization. It is an opportunity for me to write about my talents and how they align with the health, safety, and environmental goals of [Company Name].

Sincerely, [Your Name]

Show your hiring manager what you are made of through your HSE Coordinator Cover Letter. For more guidance try these tips and tricks while writing your cover letter –

• Show your employer that you can work with a busy schedule and that you are well-equipped with a good mix of both technical and soft skills.
• Demonstrate your technical skills including – familiarity with relevant software, application, or training received.
• Review the job posting to identify the skills that the employer is seeking from job applicants.
• Provide examples of your past experiences and highlight your interpersonal skills as well.

There are plenty of opportunities to land this job position, but it will not be handed over to you unless your cover letter comes with a strong Resume. Craft a resume that catches the attention of the hiring manager. Our HSE Coordinator Resume Samples help you stand out from the competition.

Customize HSE Coordinator Cover Letter

Get hired faster with our free cover letter template designed to land you the perfect position.

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Joining Letter Format, Sample templates and tips

Joining letter format: a comprehensive guide.

Joining letter format  is a critical aspect of onboarding that ensures clarity and professionalism in formalizing employment. A well-structured joining letter confirms the acceptance of a job offer and sets clear expectations for the employee and the employer. This blog will explore the essential elements of a  joining letter , its significance, and how to craft one that meets legal and professional standards.

What is a Joining Letter?

A  Joining Letter , or an  Appointment Letter  or  Offer Acceptance Letter , is a formal document issued by an employer to a candidate selected for a specific position within the organization. This letter serves as the official confirmation of the candidate's acceptance of the job offer and clearly outlines the  terms and conditions  of their employment.

The  Joining Letter  is a vital step in the hiring process, as it formalizes the employment relationship between the candidate and the organization. By clearly detailing the  terms of employment , including the  date of joining ,  compensation package , and  reporting structure , the  joining letter  ensures that both parties are aligned on the expectations and responsibilities of the role.

Why is a Joining Letter Important?

Legal documentation and formalization.

• For Employers :  The joining letter  formalizes employment terms and protects against disputes.
• For Employees : Provides written proof of the  job offer  and terms, ensuring clarity.

Clarification of Job Role and Expectations

• For Employers : Ensures employees understand their  roles  and responsibilities, aligning them with company goals.
• For Employees : Clarifies  job title , duties, and  reporting structure , reducing confusion.

Compensation and Benefits Agreement

• For Employers : Confirms  salary  and benefits, minimizing future disputes over pay.
• For Employees : Details  compensation package , aiding in financial planning.

Confirmation of Employment Start Date

• For Employers : Allows planning of onboarding and resource allocation.
• For Employees : Provides a precise  start date , helping with transition preparations.

Protection Against Last-Minute Changes

• For Employers : Secures commitment from the candidate, reducing the risk of cancellations.
• For Employees : Confirms job offers, providing assurance and reducing uncertainty.

Critical Components of a Joining Letter

To craft an effective joining letter format, it is essential to include the following components:

Date of Issuance

• The specific date on which the  joining letter  is issued to the candidate.

Employer's Information

• Company Name and Address : The official name and address of the company issuing the  joining letter .
• Logo and Letterhead : Typically, the  joining letter  is printed on the company's letterhead, adding a formal touch.

Employee's Information

• Candidate’s Name : The candidate's full name is listed in the job application.
• Address : The candidate's residential address is included in the  joining letter .

Job Title and Role

• Position Offered : The official  job title  for which the candidate is being hired is clearly stated in the  joining letter .
• Department : The specific department or team where the candidate will work.
• Reporting Structure : Details on whom the candidate will report to, often a manager or department head.

Date of Joining

• The exact date on which the candidate is expected to start work, as agreed upon during the offer negotiation phase and included in the  joining letter .

Compensation and Benefits

• Salary Details : A clear breakdown of the  salary package  in the  joining letter , including base salary, bonuses, and other monetary benefits.
• Benefits and Perks : Information on employee  benefits  like health insurance, retirement plans, vacation days, and other perks.

Employment Terms and Conditions

• Probation Period : If applicable, the duration and terms of the probation period are specified in the  joining letter .
• Working Hours : The standard working hours and any expectations for overtime.
• Contract Type : Clarification on whether the employment is full-time, part-time, contract, or temporary, as outlined in the  joining letter .

Confidentiality and Non-Disclosure Clauses

• Any clauses related to confidentiality, non-disclosure agreements, or intellectual property that the employee must adhere to, as mentioned in the  joining letter .

Company Policies and Compliance

• Code of Conduct : A brief mention or reference to the company’s code of conduct and other policies that the employee must follow, included in the  joining letter .
• Termination Conditions : The primary conditions under which employment may be terminated, including notice periods.

Acceptance of Offer

• Acknowledgment : A section in the  joining letter  where the employee is expected to sign or reply, acknowledging their acceptance of the terms and conditions.
• Signature Section : Space for the employee's signature and date confirming their acceptance of the offer.

Contact Information for Queries

• The contact details of the HR department or the person issuing the  joining letter should be provided in case the candidate has any questions or needs further clarification.

Enclosures or Attachments

• Any additional documents that need to be signed or reviewed, such as company policies, non-compete agreements, or detailed job descriptions, are often included with the  joining letter .

Joining Letter Template

Sample 1: joining letter format for teacher.

Date:  [Date of Issuance] To, [Teacher's Name] [Teacher's Address] [City, State, ZIP Code]

Subject:  Offer of Employment as [Subject] Teacher at [School Name]

Dear [Teacher's Name],

We are delighted to confirm your appointment as a [Subject] Teacher with [School Name]. Your qualifications, experience, and passion for education were impressive during the selection process, and we are excited to have you join our faculty.

1. Position and Reporting Structure

You are appointed to the [Subject] Teacher position in the [Department Name]. You will report directly to [Principal's Name], the Principal of [School Name]. Your key responsibilities will include lesson planning, classroom instruction, student assessment, and participation in school activities, as detailed in the attached job description.

2. Date of Joining

Your official start date will be [Start Date]. We expect you to report to the school at [school location] by [reporting time, e.g., 8:00 AM]. If this date changes, please inform us as soon as possible.

3. Compensation and Benefits

You will receive a gross annual salary of [Amount in local currency], payable monthly. In addition to your salary, you will be eligible for the following benefits:

• Health Insurance:  Coverage under the school's health insurance plan will commence on [start date or after probation period].
• Retirement Plan:  You will be enrolled in our [pension/retirement] plan as per school policy.
• Professional Development:  Continuous learning and development opportunities will be available throughout the year.

Further details on your compensation package are included in the enclosed document.

4. Probationary Period

Your employment will be subject to an initial probationary period of [Duration, e.g., three months]. During this time, your performance will be evaluated, and your position will be confirmed upon completion.

5. Working Hours

Your regular working hours will be from [Start Time] to [End Time], Monday through Friday. Additionally, as per school policy, you may be required to attend parent-teacher meetings and school events outside of regular hours.

6. School Policies

You are expected to adhere to all school policies, including our code of conduct, confidentiality agreement, and any other guidelines in effect during your employment. A copy of these policies is attached for your reference.

7. Confidentiality and Non-Disclosure

As a teacher at [School Name], you can access sensitive student information. You must sign a confidentiality agreement attached for your review and signature, which will be returned by your start date.

8. Acceptance of Offer

Please sign and return a copy of this letter by [Acceptance Deadline, e.g., within five business days] to confirm your acceptance of this offer. A duplicate copy of this letter is enclosed for your records.

We are confident you will be an asset to our school and look forward to your contribution to our students' growth and success. Should you have any questions, please contact me at [HR Manager's Contact Information].

Welcome to [School Name]!

[Signature] [HR Manager's Name] [HR Manager's Title] [Contact Information]

Enclosures:

• Job Description
• Compensation Details
• School Policies
• Confidentiality Agreement

Acknowledgment of Acceptance

I, [Teacher's Name], have read and understood the terms and conditions outlined in this Joining Letter and hereby accept the position of [Subject] Teacher at [School Name] under the terms specified above.

Signature:  _________________________

Date:  _________________________

Resignation letter for teacher

Sample 2: Joining Letter Format for Employee

Date:  [Date of Issuance]

To, [Employee Name] [Employee Address] [City, State, ZIP Code] Subject:  Offer of Employment as [Job Title] at [Company Name]

Dear [Employee Name],

We are pleased to extend this offer confirming your appointment as [Job Title] with [Company Name]. Your professional expertise, experience, and alignment with our company values have made you an excellent fit for our team.

You are being appointed to the position of [Job Title] within the [Department/Division] of [Company Name]. You will report directly to [Supervisor's Name and Title], and your key responsibilities will include [briefly describe key responsibilities or refer to the attached job description].

Your official start date is [Start Date]. We expect you to report to our office at [office location] by [reporting time, e.g., 9:00 AM]. Should you need to discuss this date further, please notify us immediately.

You will be compensated with a gross annual salary of [Amount in local currency], payable monthly/bi-weekly. Additionally, your benefits include:

• Health Insurance:  Coverage will begin on [start date or after probation period].
• Retirement Plan:  According to company policy, you will be eligible for our [pension/retirement] plan.
• Bonus Structure:  You may qualify for a performance-based bonus, outlined in our compensation policy.

Please refer to the enclosed document for a comprehensive overview of your compensation package.

Your employment is subject to a probationary period of [Duration, e.g., six months], during which your performance will be reviewed. Upon successful completion, your position will be confirmed permanently.

Your standard working hours are from [Start Time] to [End Time], Monday through Friday. However, per our overtime policy, you may also be required to work additional hours based on business requirements.

6. Company Policies

You must adhere to all company policies, including our code of conduct, confidentiality agreements, and other relevant guidelines. These documents are attached for your reference.

As an employee of [Company Name], you will access confidential information. Please sign the attached confidentiality agreement and return it by your start date.

To confirm your acceptance of this offer, please sign and return a copy of this letter by [Acceptance Deadline]. A duplicate copy is provided for your records.

We are excited to have you join our team and look forward to your contributions to [Company Name]. If you have any questions, please contact me at [HR Manager's Contact Information].

• Company Policies

I, [Employee Name], have read and understood the terms and conditions outlined in this Joining Letter and hereby accept the position of [Job Title] at [Company Name] under the terms specified above.

Releiving letter formats

Sample 3: Delay in Joining Date Letter Format

Date:  [Date of Issuance] To, [Employee Name] [Employee Address] [City, State, ZIP Code]

Subject:  Request for Delay in Joining Date

We are responding to your request regarding the delay in your joining date at [Company Name]. We understand unforeseen circumstances may require adjustments to the originally agreed-upon start date.

1. Revised Date of Joining

Based on our discussion, we have approved your request to delay your start date to [Revised Start Date]. Please report to our office at [office location] by [reporting time, e.g., 9:00 AM] on this new date.

2. Position and Reporting Structure

Your position as [Job Title] remains unchanged. You will report directly to [Supervisor's Name and Title] in the [Department/Division]. Your responsibilities will remain as outlined in your original  joining letter .

All terms of your compensation package, including your gross annual salary of [Amount in local currency] and the associated benefits, will remain the same as stated in your original  joining letter .

4. Company Policies and Compliance

You must still comply with all company policies, including our code of conduct and confidentiality agreements outlined in your initial  joining letter . These policies remain in effect from your revised start date.

5. Acceptance of Revised Joining Date

Please sign and return a copy of this letter by [Acceptance Deadline] to confirm your acknowledgment of the revised start date. A copy of your original  joining letter  is attached for your reference.

We appreciate your prompt attention and look forward to your start at [Company Name] on the revised date. If you have any further questions or need additional assistance, please do not hesitate to contact me directly at [HR Manager's Contact Information].

• Original Joining Letter

I, [Employee Name], acknowledge the revised start date as [Revised Start Date] for my position as [Job Title] at [Company Name] under the terms specified above.

Sample 4: Joining Letter Format for Internship

Date:  [Date of Issuance] To, [Intern’s Name] [Intern’s Address] [City, State, ZIP Code]

Subject:  Offer of Internship as [Internship Position] at [Company Name]

Dear [Intern’s Name],

We are excited to offer you the position of [Internship Position] with [Company Name] for the duration of [Internship Duration, e.g., 3 months]. Your educational background, skills, and enthusiasm impressed us during the selection process, and we look forward to having you on board.

You will intern as a [Internship Position] in the [Department/Division]. You will report directly to [Supervisor's Name and Title], who will guide you throughout your internship. Your key responsibilities will include [briefly describe key responsibilities], providing you with hands-on experience in your field of study.

Your internship is scheduled to start on [Start Date]. We expect you to report to our office at [office location] by [reporting time, e.g., 9:00 AM]. Please inform us if any changes to this date are required.

3. Stipend and Benefits

You will receive a monthly stipend of [Amount in local currency] during your internship. Additionally, you will have access to [mention any benefits like transportation allowance, meals, etc.]. This internship is an excellent opportunity to gain practical experience, though it does not include standard employment benefits such as health insurance.

4. Internship Duration and Hours

The internship will last from [Start Date] to [End Date]. Your working hours will be from [Start Time] to [End Time], Monday through Friday, with potential flexibility depending on project requirements.

5. Company Policies

As an intern, you must adhere to all company policies, including our code of conduct and confidentiality guidelines. These documents are attached for your reference and compliance.

6. Confidentiality and Non-Disclosure

During your internship, you will have access to confidential information. Please review and sign the attached confidentiality agreement and return it by your start date.

7. Acceptance of Offer

To confirm your acceptance of this internship offer, please sign and return a copy of this letter by [Acceptance Deadline]. A duplicate copy is enclosed for your records.

We are confident this internship will be a valuable experience for you and that you will be a great addition to our team. If you have any questions, please do not hesitate to contact me at [HR Manager’s Contact Information].

[Signature] [HR Manager’s Name] [HR Manager’s Title] [Contact Information]

• Internship Description
• Stipend Details

I, [Intern’s Name], have read and understood the terms and conditions outlined in this Joining Letter and hereby accept the internship position of [Internship Position] at [Company Name] under the terms specified above.

Sample 5: Joining Letter Format for College Lecturer

[Lecturer’s Name] [Lecturer’s Address] [City, State, ZIP Code]

Subject:  Appointment as [Subject] Lecturer at [College Name]

Dear [Lecturer’s Name],

We are pleased to confirm your appointment as a [Subject] Lecturer with [College Name]. Your academic credentials, teaching experience, and dedication to education have impressed us, and we are excited to welcome you to our faculty.

You are appointed as a [Subject] Lecturer in the [Department Name]. You will report directly to [Head of Department’s Name], the Head of the [Department Name]. Your responsibilities will include:

• Preparing and delivering lectures.
• Conducting assessments.
• Contributing to students' academic development, as detailed in the attached job description.

Your official start date will be [Start Date]. We expect you to report to [college location] by [reporting time, e.g., 8:00 AM]. If there are any issues with this start date, please inform us as soon as possible.

You will receive a gross annual salary of [Amount in local currency], payable monthly. In addition, you will be eligible for the following benefits:

• Health Insurance:  Coverage under the college’s health insurance plan begins on [start date or after probation period].
• Retirement Plan:  You will be enrolled in our [pension/retirement] plan according to college policy.
• Professional Development:  Opportunities for attending workshops, conferences, and further education.

Details of your compensation package are included in the attached document.

Your appointment is subject to a probationary period of [Duration, e.g., six months], during which your performance will be reviewed. Upon successful completion, your position will be confirmed permanently.

5. Teaching Hours and Duties

Your regular teaching hours will be from [Start Time] to [End Time], Monday through Friday. In addition to teaching, you are expected to participate in departmental meetings, academic advising, and other responsibilities outlined in the college’s faculty handbook.

6. College Policies

You must adhere to all college policies, including our code of conduct, academic integrity guidelines, and other relevant rules. Please find the attached copy of these policies for your reference.

As a lecturer at [College Name], you will handle sensitive academic information. You must sign the attached confidentiality agreement and return it by your start date.

Please sign and return a copy of this letter by [Acceptance Deadline] to confirm your acceptance of this offer. A duplicate copy is enclosed for your records.

We are confident you will significantly contribute to our college and look forward to your involvement in our academic community. Should you have any questions, please contact me at [HR Manager’s Contact Information].

• College Policies

I, [Lecturer’s Name], have read and understood the terms and conditions outlined in this Joining Letter and hereby accept the position of [Subject] Lecturer at [College Name] under the terms specified above.

Legal Considerations of a joining letter

• Contract Formation: A  joining letter  is integral to the employment contract formation process, requiring the essential elements of an enforceable contract:  offer ,  acceptance , and  consideration . A legally binding contract is established once an employee accepts the  joining letter , either verbally or in writing.  (Lockton, 1999) .
• Employment Relation Determination: The  joining letter  helps define the nature of the employment relationship, ensuring it meets legal standards. It should clearly outline terms such as  wage ,  job responsibilities , and the  supervisory structure to prevent disputes about the employment relationship. ( Thu 2021 )
• Legal Status and Protection: The  joining letter  must comply with applicable labor laws, protect employee rights, and ensure that the terms of employment meet legal minimum standards. Non-compliance could result in legal disputes, making the  joining letter  legally enforceable only if it adheres to these requirements.
• Legal Implications of Employment Contracts: The  joining letter  is crucial in defining the legal aspects of the employment contract. It should be precise and specific to prevent breaches and protect employers and employees from legal liability.
• Rights and Obligations: The terms outlined in the  joining letter  establish the rights and obligations of both the employer and employee. Clear, legally compliant terms are essential to avoid potential disputes and ensure a smooth employment relationship.

A joining letter format is more than a formality—it is a vital document that establishes the foundation for a professional and legally sound employment relationship. Both employers and employees benefit from a well-structured joining letter, as it ensures clarity, accuracy, and professionalism.

Whether you are drafting a joining letter format for a full-time employee or an intern, following the best practices outlined in this guide will help you create a document that meets all necessary standards. By adhering to these guidelines, you will produce a joining letter that is clear, concise, and effective.

Other formats

•   reply to appreciation email 
• Joining letter format
• Landlord no fireworks prohibited letter
• Car accident property damage form
• Immigration recommendation letter
• Lease termination letter
• Character letter for court
• ESA letter template

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